Officer, Administration

3 weeks ago

Québec, Canada CBCRadio-Canada Full time

Job Family Programming (TV-Radio-Web)

Primary Location Trois-Rivières

Position Language Requirement French Only

Language Skill Level (Reading)
- Language Skill Level (Writing)
- Language Skill Level (Speaking) Status of Employment Permanent

Work schedule(s) Full-time

**Work at CBC/Radio-Canada**
- At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
- Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

**Your role**

As Administration Officer reporting to the Senior Director,Content Development and Production, you provide administrative support to facilitate the smooth operation of the department, decision making, and planning.

**Tasks**:

- Ensures administrative follow-ups in connection with tools related to Workday
- Coordinate files with internal and external contacts.
- Help prepare and revise work schedules for the staff.
- Conduct and provide business/competitive analyses to support the department’s ongoing activities and initiatives (e.g., conducting workforce analysis).
- Book and coordinate travel, vehicle rentals and accommodations.
- Handle accreditation requests.
- Keep track of annual leave balances in the department.
- Liaise with internal partners for resource scheduling and staff movements.
- Manage contracts.
- Liaise with small distributors and follow up with them on contracts.
- Closely monitor and maintain files; issue reminders as needed.
- Prepare memos and draft meeting minutes, follow-up materials, letters and reports.
- Prepare a variety of documents from handwritten drafts or verbal instructions.
- Order miscellaneous supplies and arrange mailings.
- Plan and coordinate meetings and travel, and prepare expense accounts.
- Perform any other related duties as assigned.

**A) Qualifications**:

- Community college diploma or the equivalent.
- Three (3) or more years’ experience performing similar administrative duties.

**B) Skills**:

- Olympic experience is a major asset.
- Scheduling experience is a major asset.
- Travel management experience is an asset.
- Excellent verbal and written communication skills in French.
- Advanced oral, writing and reading proficiency in English.
- Ability to work on multiple projects simultaneously.
- Accuracy and thoroughness are essential.
- Knowledge of the Microsoft Office environment (Word, Excel, PowerPoint).
- Strong ability to work under pressure and to tight deadlines.
- Excellent organizational skills.
- Research, analysis and synthesis skills.
- Keen attention to detail, initiative, and a high level of discretion when dealing with confidential material.
- Interview.-
- You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest. Job Posting Date Jan 20, 2023, 10:01:48 AM

Unposting Date Feb 3, 2023, 10:59:00 PM

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