Facilities and Operations Coordinator

6 months ago

Brampton, Canada Canadian Mental Health Association- Peel Branch Full time

**Support your community. Advance your career. Fulfill your purpose**

Joining the Canadian Mental Health Association - Peel Dufferin Branch means you’ll be part of something meaningful. For starters, we’re honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better. Providing support and services to those who live with mental illness and addictions, we’re committed to increasing awareness and addressing the stigma surrounding mental health. That’s why we’ve made it a priority to create a diverse organization that represents the communities we serve - and the people we help.

**What We Offer**

As a community-based agency, we’re dedicated to the mental, physical, and social health of everyone - including our team members. That’s why we’re proud to offer a total rewards package that helps our team members balance their professional and home life. You’ll also be empowered to keep learning new skills and reaching your goals - from developing a career growth plan to participating in training sessions.
- In addition to competitive benefits like health, dental, EAP and life insurance, we offer our permanent team members some unique perks that really stand out:_
- 4 weeks accrued vacation
- 18 days accrued personal days
- Overtime paid in lieu
- HOOPP (Pension Plan)
- Ongoing professional development plus $250 annual funding for continuing education and certifications
- $250 annual allowance to invest in achieving your personal wellness goals
- Mileage reimbursement and car detailing for work-related travel

**Salary range is $48,279.29 to $56,083.06 annually**

The **Facilities and Operations Coordinator** will jointly support CMHA Peel Dufferin (CMHA) and tenants of Community Door 7700 Hurontario Street location by carrying out responsibilities related to operations & facilities management, purchasing & procurement, and vehicle fleet management. Through this work, the Facilities and Operations Coordinator will help ensure that CMHA Peel Dufferin services across all office locations are delivered with high quality and availability.

This is a **full-time (37.5 hours a week) permanent **position based at 314-7700 Hurontario street, Brampton, ON. CMHA Peel Dufferin has adapted a hybrid working model including a mix of on-site and remote work. All employees are required to have onsite presence 2 to 3 times per week, or more if needed as per program needs

**What You'll Do**
- Track facilities issues and manage through to resolution including, but not limited to, janitorial services, washrooms, plumbing leaks, electrical outages, heating ventilation and air conditioning (HVAC) systems, interior & exterior doors, windows and lights, by contacting site specific vendors and contractors
- Prepare and configure security access cards and photo ID cards for offices and IT server room based on organizational needs within security systems or in coordination with site-specific building security
- Administer and monitor security cameras for any security issues; complete reporting requirements to CMHA and Community Door agencies as required
- Prepare and distribute communications for regularly scheduled maintenance, as well as emergent work repairs to staff who may be impacted by vendors completing onsite work, outages etc.
- Maintain a calendar of regular inspections of emergency systems, fire plans, safety plans in coordination with Joint Health and Safety Committee
- Conduct regular inspections of accessibility doors, hand sanitizer dispensers, and other equipment in line with CMHA and Community Door policies and practices
- Track and analyze costs associated with operations & facilities management, purchasing & procurement, as well as vehicle fleet management; work with the Director to prepare and review annual budgets, monthly actuals, and forecasts
- Conduct analysis and prepare presentations with recommendations for improving operational practices, solutions, and vendor management
- Liaise with agencies within Community Door on security and operational issues
- When scheduled, perform on-call duties after-hours and on Saturdays to resolve on-site operational issues

**Purchasing & Procurement**
- Work with management and staff to identify operational, facilities, technology, and fleet management needs to prepare plans and schedules for the purchasing & procurement of goods and services
- Prepare and send documentation to purchase/procure IT equipment, Infection Prevention and Control (IPAC) supplies, staff safety kits, facilities equipment, trades vendors, and other goods and services in line with purchasing and procurement policies
- Maintain, prepare, and track paperwork for goods and services requisitions, purchase orders, and processing invoice payments through CMHA’s systems

**Vehicle Fleet Management**
- Work with Director to establish CMHA’s fleet management capabilities and track the use of CMHA Peel Dufferin’s vehicles; collect safe

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