Coordinator Facility Services

6 months ago

Brampton, Canada Regional Municipality of Peel Full time

**Job Description**:
**Co-ordinator Facility Services**

**Public Works - Operations Support**

**One Long-Term Contract, Full Time, Duration: 12 months**

**Compensation**:Compensation: $54,969 - $68,713 per annum**

**Work Mode: Hybrid* **_see below for more details_**

**Location**:2 Copper Road, Brampton, ON**

**Hours of work: 35 hours of work per week: Monday - Friday 7:00 am to 3:00 pm**

Reporting to the Property Manager, Facility Services you will provide administrative coordination to the Public Works Facility Services, PW Utility/CRC Site Services team and act as liaison with vendors for responding to service requests.

**What you will do in this role**:

- Data entry in Hansen for facility asset information, work order costs for facility repair and maintenance activities
- Administration of section documents in EIM
- Participate in the procurement processes for goods and services
- Process invoices and monitor Purchase Order status and expenditures
- Monitor and track status of preventative and demand maintenance activities and update Megamations database, administer the work order system for demand repairs, and close Preventative Maintenance work orders for the PW facilities
- Monitor work order process for bench marking, review and report to the Property Manager current operational measures key statistics
- Process Disability and WSIB claims
- Arrange and confirm meetings, take minutes and prepare follow-up actions, copies. information for the team on Health & Safety procedures and uploads information into EIM
- Support the reception function at 2 Copper Road.
- Assist with Research relating to costing of product and equipment
- Work with external vendors on resolving discrepancies.

**What the role requires**:

- Post secondary degree or diploma in business or office administration, combined with one to three years’ office experience
- An equivalent combination of education and experience will also be considered
- Strong interpersonal skills with the ability to exercise good judgment in stressful situations
- Exceptional communication skills to effectively identify issues and respond appropriately
- Excellent organizational and time management skills with the ability to multi-task and prioritize workload efficiently
- Detail oriented, organized with strong computer skills to effectively document deliveries, issues and complaints
- Strong customer service skills
- Strong Data entry skills
- Excellent organizational and time management skills with the ability to multi-task and prioritize workload efficiently
- Proficiency in MS Office: Word, Excel, Power Point, and Hansen
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias

**Nice to have**:

- PCard reconciliation experience would be considered an asset
- Experience working with external vendors would be considered an asset
- Comprehensive Health, Dental, Vision benefit plan including psychological health
- Automatic enrolment into OMERS pension plan
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion

**Work Mode & Job Location**:In this role, you'll enjoy the flexibility of a hybrid work arrangement. This means you'll have the ability to work off-site and on-site as needed, depending on operational needs at the 2 Copper Road, Brampton worksite. The frequency of on-site work is Wednesdays and Thursdays, however, that may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your remote work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

**Interview**: Our recruitment process may be completed with video conference technology.

**At Peel Region, we value being open and transparent with our community. Peel Region will not be dissolved. The Ontario government has updated legislation to recalibrate the scope of the Transition Board to seek recommendations on land use planning, water & wastewater, regional roads, and waste management. Peel remains committed to providing uninterrupted services to our residents and businesses through the review. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit **peelregion.ca/transition**.**

**As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**

About Us:
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Pee

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