School Accounts/secretary
2 weeks ago
District Overview
Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.
Current Shift: 9:00am
- 2:58pm Tuesday to Thursday
(Includes 1/2 hour unpaid lunch)10 months per year while regular classes are in session
Additional minutes per day are included in the ‘Current Shift’ schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding-Spring Closure Week.
Pay Rate: $27.44 (July 1, 2023 rate)
POSITION
School Accounts/Secretary
SUMMARY
Under direction of the School Administrator performs secretarial and accounting duties.
DUTIES
Maintains accounting for public and non-public fund expenditures
Prepares and checks purchase orders, cheque requests, codes invoices and expense claim requests
Prepares and makes bank deposits
Prepares and makes journal entries for public and non-public funds
Records, updates and processes receipts for all school MasterCard transactions
Monitors and reports on budget information
Maintains and controls petty cash fund(s)
Liaises with PAC members regarding funding requests and provides documentation for reimbursement
Maintains records and creates invoices for outstanding fees
Maintains communication with school staff and outside agencies regarding funding issues and financial arrangements (e.g. WSANEC school board)
Enters and makes changes to student information in Student Database System
Prepares and distributes reports on Student Database System
Records and maintains student bus rider records/cards
Maintains a record of field trips and costs
Assists with technical support (e.g. password resets, printers, general computer/technical problems)
Answers, screens and refers inquiries or takes messages by telephone and in person
Assists with the purchase of equipment, software, hardware and supplies
Types documents, reports and correspondence
Organizes and maintains financial filing system
Receives, sends and distributes mail
Orders supplies and places service calls for office equipment maintenance
- Performs other assigned duties that are within the area of knowledge and skills required by
the job description.
QUALIFICATIONS
Grade 12
Certificate in Accounting
Two years related experience
Minimum word processing speed 50 W.P.M.
Working knowledge of general office procedures
Working knowledge of basic computer software and hardware
- Or an equivalent combination of training and experience.
To Apply
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