Office Assistant C

3 weeks ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Hiring Unit: Office of Innovation and Partnerships

Title: Office Assistant C

Duration: 2023-09-01 to 2023-12-31

Estimated number of work hours per week: 20

Primary Duties:
Reporting to the Senior Financial Officer, the incumbent is responsible for providing financial and accounting services centrally to support the recording and reporting of the University’s financial position. The incumbent will function with an exceptional level of accuracy, confidentiality, and efficiency. Acts as a liaison on behalf of VPRI unit, with departments ensuring financial/activity records are approved and processed according to McGill guidelines policies/procedures.

Main Responsibilities
- Responsible for processing payments to external vendors and maintaining updated records of invoices and receipts by requesting purchase orders (POs) by through the McGill Market Place (MMP).
- Responsible for requesting the creation of new vendor profiles.
- Initiates and processes a number of accounting activities such as journal entries, budget transfers, deposits, advance requisitions, expense reports, cheque deposits and other functions.
- Makes corrections, processes adjustments, and follows up on problems.
- Sets up funds, activity codes and budgets for the OVPRI.
- Provide general guidance on Finance related issues.
- Monitors and reconciles accounts at the request of the Senior Financial Officer in the preparation of standard and complex reports. Follows up and ensures appropriate implementation of decisions made by the Senior Financial Officer.
- Maintaining and organizing the filing system for documents within area of activity.
- Responsible for archiving all financial files more than seven years old.
- Maintaining computerized information systems and participating in their development to improve efficiency within the unit.
- Acting as a resource person concerning the use of software by explaining and demonstrating the use of software and resolving problems within area of expertise.
- Notifying supervisor of any anomaly, situation, or particular problem and, as necessary, proposing changes or improvements to the workflow within the unit.
- Develops and maintains effective relationships with offices across the university and within the external community.

Other Qualifying Skills and/or Abilities

Knowledge of University policies and procedures. Must be able to work in a fast-paced demanding environment.
- Connaissance du français et de l'anglais. L'Université McGill est une université de langue anglaise où les tâches quotidiennes peuvent nécessiter une communication verbale et écrite en anglais. »_
- “Knowledge of French and English._
- McGill University is an English-language university where day to day duties may require English communication both verbally and in writin_
- Minimum Education and Experience:

- High School Diploma 2 Years Related Experience
- Hourly Salary:

- (AMUSE C) $30.00
- Estimated Number of Work Hours per Week:

- 20 (Part time) Monday, Tuesday, Wednesday
- Position Start Date:

- 2023-08-30
- Position End Date:

- 2023-12-31
- Deadline to Apply:

._


  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Office Assistant C Supervisor: Elena Bennett, PhD Macdonald Campus; McGill University Hiring Unit: Department of Natural Resource Sciences Position Summary: Tracking expenditures against budgets, placing purchase requisitions, collecting information for reports, making travel reservations,...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. *This position requires Work-Study eligibility* Please include your cover letter, CV and confirmation letter confirming Work-Study eligibility Hiring Unit: Faculty of Arts Internship Office Every year the Arts Internship Office hires past interns to support all of the activities the office...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Director, Admin & Finance of the Faculty of Dental Medicine and Oral Health Sciences, provides administrative, logístical, and organizational support to the Dean’s Office and contributes to the efficient and effective running of the office. The incumbent...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - MNI_ Position Summary: Working under the direction of the QPN director and under supervision of the QPN manager, Office Assistant assists with collecting a variety of data on Parkinson’s disease in Québec. Specific duties include; - Assists with the collection of information...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Dean's Office, Faculty of Arts Typical Functions: (i) Organizes individuals as well as events such as meetings, workshops and sessions. (ii) Conducts training during events, workshops or sessions. (iii) Acts as a liaison between the unit and internal or external parties to...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Veuillez référer au guide pour obtenir des instructions sur la façon de postuler. Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière. Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Ingram School of Nursing Position Summary: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general...

  • Office Assistant C

    2 hours ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: MNI JOB SUMMARY: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general instruction. TYPICAL FUNCTIONS: (i)...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Dean's office_ Position Summary: - Coordination amongst stakeholders to facilitate meetings and discussions on EdTech Office initiatives - Collection and organization of content from faculty to be housed on EdTech Office website - Initial identification and preliminary...

  • Office Assistant C

    4 days ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Maude Abbott Medical Museum_ Position Summary: Assist with organization, packing, moving museum material. Assists in organization of displays/archiving and classification of material. Some photography. Other Qualifying Skills and/or Abilities High School Diploma with two years...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Job Summary: Typical Functions: - Serves as a point of contact between the unit and internal or external parties, offering assistance and information as needed.- Conducts detailed expense analysis through bookkeeping and expense claims, generating reports and aiding in budget preparation.-...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Ingram School of Nursing Position Summary: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. - Plan, setup, and organizes individuals as well as events such as meetings, workshops and sessions...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Design Services Position Summary: Under the direction of the immediate supervisor, the incumbent will assist in the daily needs of the Design Services unit, including reviewing of documents for ongoing projects and support of furniture needs. Tasks and Responsibilities: -...

  • Office Assistant C

    4 days ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general instruction. Hiring Unit: - Student Housing & Hospitality...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: The Office for Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive...

  • IT Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. The part-time IT Assistant C will be involved in computer programming and data analysis to help support research in the Richards Lab into the links between artificial neural networks and real brains. This will be done in close work with existing postdoctoral and graduate student researchers in...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Maude Abbott Medical Museum_ Position Summary: Under the direction of the immediate supervisor, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general...

  • Office Assistant C

    4 weeks ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: Orthopedic Surgery Position Summary: 1. Organizes seminars and meetings; including: - Booking facilities, zoom meetings, audiovisual and technical needs, refreshments, etc.- Informing participants of the schedules.- Preparing presentation material, posters, powerpoints, including...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Office of Student Accessibility & Achievement_ The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic...

  • Office Assistant C

    1 month ago


    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - School of Human Nutrition_ Position Summary: - Work with evaluation team to coordinate (i) team meetings, (ii) institutional approvals and registrations, (iii) development of field manuals, (iv) data storage arrangements, (iv) staff training sessions, and (v) minutes and...