Registration Administrative Assistant

2 weeks ago


Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Engineering -> Fac of Engineering - General- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 17 November 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,014.00 - $4,133.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB6- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 1/2/2024- End Date- 12/31/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- Job SummaryUnder the direction of the Director, STEM Youth Outreach and working closely with the Manager of Programs, this position provides direct administrative support to the Science Venture program and administrative team. The Registration Administrative Assistant provides front line customer service to Science Venture customers and participants, supports program administration, and maintains financial activities and records. This position is a key part of the Science Venture team and is expected to provide excellent support to internal and external stakeholders, to demonstrate effective administrative skills and a willingness to help ensure Science Venture goals are reached or exceeded.

While the Registration Administrative Assistant’s primary responsibilities will be supporting program registration and finances, this role is significantly involved with materials procurement.

Science Venture programs take place at UVic and in the community. Peak programing is in the spring/summer months (April - September). Evening and weekend work will be required during this time.
- Job Requirements**Experience**:
This position requires a level of education, training, and experience equivalent to 1 year of experience working within a comparable environment.

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail in an environment with constant interruptions.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Knowledge of office administration principles (financial administration/ bookkeeping, purchasing, related policies/procedures, etc).
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
- Experience in maintaining confidential and sensitive information.
- Experience with event planning and coordination.
- Demonstrated ability to work independently as well as part of a team.
- Demonstrated experience providing customer service.
- Knowledge of University of Victoria campus, policies, and procedures, and/or summer camp or youth programs is considered an asset.
- Knowledge of BANNER, FAST, Cascade and Connect is considered an asset.
- Ability to Drive in BC with a class 5 licence or equivalent.
- General understanding of STEM is an asset.
- Experience working with students and/or volunteers is an asset.

**Specialized Knowledge/Education**:
Secondary school diploma or equivalent. Some post-secondary courses would be considered an asset.

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.



  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Training Lead

    3 weeks ago


    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Registration Officer

    3 weeks ago


    Victoria, Canada Camosun College Full time

    GENERAL STATEMENTUsing a student-centered focus, the Registration Officer provides advice, guidance, and information to students, prospective students, and other key stakeholders to enable students to enroll and reach their educational and career goals. Completing program management and registration decisions for qualified applicants, the Registration...

  • Registration Officer

    3 weeks ago


    Victoria, British Columbia, Canada Camosun College Full time

    GENERAL STATEMENTUsing a student-centered focus, the Registration Officer provides advice, guidance, and information to students, prospective students, and other key stakeholders to enable students to enroll and reach their educational and career goals. Completing program management and registration decisions for qualified applicants, the Registration...


  • Victoria, Canada British Columbia Construction Association Full time

    **About us** **British Columbia Construction Association** British Columbia Construction Association's (BCCA) mission is to ensure our province is home to a world-class construction sector that demonstrates exceptional productivity and resilience. We’ve made it our mission to ensure that the skilled workforce, resources, and regulatory environment...


  • Victoria, Canada Occupational Mindset Full time

    **About us** We are autonomous, professional, inclusive, and our goal is to create efficiency, organize and manage administrative duties and assist owner of company to hand over all office tasks so that the focus can be on helping those in need without having to worry about the admin side of the business.. Our work environment includes: - Work-from-home...


  • Victoria, Canada Thales Full time

    Location: British Columbia_Remote_Worker, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...


  • Victoria, Canada Associa Full time

    Cornerstone Properties Ltd, an Associa company, has been servicing Victoria properties since 1987 and is currently seeking to hire a permanent full-time Administrative Assistant. We are a local property management company. This is an exceptional opportunity for an individual who excels in a busy office environment. At Cornerstone Properties Ltd, we...


  • Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty Of Humanities -> Fac of Humanities - General- Posting Close Date- 14 May 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,180.00 - $4,309.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification-...


  • Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Engineering -> Electrical Engineering- Posting Close Date- 27 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,649.00 - $3,761.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB6- Hours...


  • Victoria, Canada SMARTWAY RESTORATION Full time

    Perform a variety of administrative functions including answering phones, customer service, data entry, invoicing, filing, etc. Coordinate and communicate effectively with customers and employees Set up, organize and maintain current and archived general files. Including: open a project file, WCB accidents and reports, employees’ medical insurance...


  • Victoria, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...


  • Victoria, Canada Citizen Design Build Inc Full time

    **Citizen Design Build Inc. **is a design and build firm specializing in residential construction in Victoria, BC. We are currently expanding and are seeking an Administrative Assistant to join our dedicated team. **About us** We are a small but dedicated team of designers, carpenters, and project managers who collectively strive to make the construction...


  • Victoria, Canada Care & Company Full time

    Care & Company has been enhancing the lives of local seniors in Victoria for over 17 years through high-level, people-centered care. Do you want to work for a Company that fosters a positive culture and truly values their staff? Do you enjoy working in an inclusive and welcoming environment? Our Administrative Assistants are responsible for the day to day...


  • Victoria, Canada St. Michael and All Angels Church (Royal Oak) Full time

    **St. Michael and All Angels’ Anglican Church - Royal Oak** **Position Title: Parish Administrative Assistant** **Term**:A part-time paid position, approximately 12 hours per week Negotiable schedule with flexible hours **Supervision & Support**:the administrator is accountable to the incumbent priest reporting through the wardens; the incumbent...


  • Victoria, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Victoria, Canada thomis electric Full time

    **Job Types**: Permanent, Full-time **Salary**: $40,000.00-$60,000.00 per year **Benefits**: - Extended health care Schedule: - 8 hour shift **Education**: - Secondary School (preferred) **Experience**: - administrative assistant: 1 year (preferred) - receptionist: 1 year (preferred)


  • Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...


  • Victoria, Canada Victoria Cool Aid Society Full time

    The Administrative Assistant provides administrative support to the Property Management Department, Central Services employee group, Society programs and special projects. This position is responsible for a variety of administrative functions such as data processing, electronic and paper filing, ordering and maintaining office and housekeeping supplies, and...


  • Victoria, Canada Cantec Fire Alarms Full time

    Office Administrative Assistant **Company Overview**: We are a leading fire alarm services company dedicated to ensuring the safety and security of our clients' premises. Our team of dedicated technicians provides comprehensive service to existing fire alarm systems, and we are seeking a detail-oriented and organized individual to join our office staff as...