Office Administrator
5 months ago
**We’re all about **the craft.**
KF Aerospace is proud to deliver innovative aircraft solutions for corporate, commercial, and military customers worldwide. Launched more than 50 years ago out of Canada’s Okanagan Valley, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, air cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to a 900+ strong, highly skilled workforce. Our passion for our craft fuels every project we touch.
**JOB OVERVIEW**
The Office Administrator reports to the YHM Hangar Operations Manager and provides reception and administrative services to the YHM operations.
**Term: This position is 14 month contract.**
**DUTIES AND RESPONSIBILITIES**
- Customer Service_
- Provides a warm welcome to customers entering the KF Front Office, ensuring they connect with the right person in a timely and efficient manner.
- Ensures guests are signed in, approved, and provided with a guest ID badge.
- Prepares and updates ID badges and security passes for staff and contractors. Update KF communication portal.
- Provide and maintain parking passes for YHM employees.
- Conducts Safety Briefings as required.
- Receives incoming telephone calls (external & internal), forwards the call to the appropriate person, or otherwise assists the caller.
- Provides sales support for internal KF store merchandise and processes payments.
- Office Administrative Support_
- Handles and distributes all incoming mail and outgoing mail and forwarding them to the appropriate person or department.
- Receives and distributes courier items, registered letters, and faxes.
- Coordinates office back up keys.
- Assists with the booking of company resources such as company vehicles and keys.
- Ensures security of front door access.
- Managing petty cash
- Maintains inventory and orders office supplies, stationary, business cards and door signs.
- Updates the company phone directory and distributes as needed
- Production Time tracking NBL usage
- Coordinate employee uniform distribution and resolve discrepancies with uniform vendor.
- Assists HR Advisor with printing and packaging onboarding and orientation documentation.
- Assists with the organization of company events.
- Orders lunches for meetings.
- Prepares Customer Rep offices.
- Prepare Travel Requests for YHM employees.
- RAIC pass signing authority through Hamilton Airport
- Administrative Support for Head Office_
- Act as liaison (distributing paperwork back and forth) between staff and Human Resources Department if no HR Advisor is on site (onboarding paperwork employees and contractors, benefit packages, performance reviews, increase requests, vacation roll over requests, HR mailbox, etc.)
- Assist Executive Assistant to the VP of Corporate Services with the collection and distribution of anniversary gifts.
- Assist YLW Flight Operations with Employee Travel between YLW and YHM
- Act as a liaison from Timekeeping between YHM and YLW Timekeeper
- Back up for having invoices approved for payment, then sending back to accounts payable.
- Other duties as required by YHM Hangar Operations Manager including, but not limited to:_
- Prepare meeting agenda and minutes, as requested.
- Schedule meetings
- Updating Roster with employee changes
- Master schedule updates on the intranet
**REQUIREMENTS**
- Two years’ applicable experience in an administrative role
- Proven ability to provide a high level of customer service
- Highly proficient in Microsoft Outlook, Word, and Excel
- Must be highly motivated and self-disciplined
- Excellent interpersonal and communication skills
- Strong multi-tasking and organizational skills
- Able to maintain a high level of confidentiality
-
Administrative Assistant
5 months ago
Hamilton, Canada Dr Badawi's Office Full time**Company description** Medical office for a family physician located in the east-end of Hamilton **Job description** **Job Types**: Full-time, Part-time **Salary**: From $18.00 per hour **Benefits**: - On-site parking Schedule: - Monday to Friday - No weekends **Education**: - Secondary School (preferred) **Experience**: - administrative...
-
Office Administrator
4 weeks ago
Hamilton, Ontario, Canada Anytime Fitness Waterdown Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Anytime Fitness Waterdown. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...
-
Office Administrator
4 weeks ago
Hamilton, Ontario, Canada Regional Signs Inc. Full timeJob Title: Office AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Office Administrator to join our team at Regional Signs Inc. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Office Administrator
5 months ago
Hamilton, Canada Ontario Truck Driving School Full time**About us** Ontario Truck Driving School is a company in Hamilton, ON. We are professional, customer-centric, collaborative and our goal is to foster a friendly, productive, and inclusive work environment for staff and students. Our work environment includes: - Modern office setting - On-the-job training - Growth opportunities **Seeking Full-Time Office...
-
Office Administrator
4 weeks ago
Hamilton, Ontario, Canada Anytime Fitness Waterdown Full timeWe are seeking an experienced Office Administrator to join our team at Anytime Fitness Waterdown. As an Office Administrator, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are met.Key...
-
Office Administrator
4 weeks ago
Hamilton, Ontario, Canada 24HR EMPLOYMENT LTD. Full timeWe are seeking an experienced Office Administrator to join our team at 24HR EMPLOYMENT LTD. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure...
-
Office Administrator
6 months ago
Hamilton, Canada Ontario Truck Driving School Full time**About us** Ontario Truck Driving School is a company in Hamilton, ON. We are professional, customer-centric, collaborative and our goal is to foster a friendly, productive, and inclusive work environment for staff and students. Our work environment includes: - Modern office setting - On-the-job training - Growth opportunities **Seeking Full-Time Office...
-
Office Administrator
6 months ago
Hamilton, Canada LINT CHECK™ Full timeOverview: At Lint CheckTM, we are driven by a deep commitment to preventing the loss of property or life caused by a lack of awareness or neglect. We are dedicated to delivering exceptional Lint Removal services and improving laundry room processes and safety for our valued clients. Our vision and ongoing commitment are to prevent fires,...
-
Administrative Officer
5 months ago
Hamilton, Canada WESTERN DIESEL SERVICES INC. Full timeEducation: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Work setting**: - Trucking company **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Office Administrator
2 months ago
Hamilton, Canada Greg's Plumbing and Heating inc. Full timeJob Summary **Responsibilities**: - Collections from customers for outstanding invoices - Manage scheduling and taking inbound calls - Manage office tasks including maintaining office supplies and inventory, answering and directing phone calls, taking messages and handling correspondence - Organize and schedule meetings, appointments and travel...
-
Office Administrator
3 months ago
Hamilton, Canada Greg's Plumbing and Heating inc. Full timeJob Summary **Responsibilities**: - Collections from customers for outstanding invoices - Manage scheduling and taking inbound calls - Manage office tasks including maintaining office supplies and inventory, answering and directing phone calls, taking messages and handling correspondence - Organize and schedule meetings, appointments and travel...
-
Office Administrator
4 weeks ago
Hamilton, Ontario, Canada 24HR EMPLOYMENT LTD. Full timeJob Summary: We are seeking an experienced Office Coordinator to join our team at 24HR EMPLOYMENT LTD. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key Responsibilities:Review and evaluate new administrative procedures to...
-
Office Administrator
6 days ago
Hamilton, Canada Halton Sheet Metal Ltd. Full time**OFFICE ADMINISTRATOR** **Key Responsibilities** - Oversee all office operations, ensuring smooth and efficient functioning of the office - Answer phone calls, direct inquires, and provide excellent customer service to visitors and employees - Maintain and update office records, files and databases - Assist with timesheets, payroll, and other employee...
-
Office Administrator
5 months ago
Hamilton, Canada Insituform Technologies Ltd. Full timeInsituform Technologies Limited is looking for an experienced Office Administrator to work out of our Hamilton office. **RESPONSIBILITIES** - Reporting to the Regional Administrator and working closely with operations and others, you will: - Provide full administrative support to the office. - Receptionist duties such as answer, screen, and forward...
-
Administrative Officer
4 weeks ago
Hamilton, Ontario, Canada Columbia International College Full timeColumbia International College is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for carrying out administrative...
-
Office Administrator
5 months ago
Hamilton, Canada CLC Student Loan Services Full timeJob Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This is a full-time position with opportunities for growth and development. Duties: - Perform general clerical...
-
Office Administrator
5 months ago
Hamilton, Canada Assured Automotive Full time**Company: Assured Automotive** **Job Description**: The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management. **Key Job Respo**nsibilities** - Ensures consistent execution of WOW (Wow Operating Way) plan. - Directs office activities and functions to maintain efficiency and...
-
Office Administrator
6 months ago
Hamilton, Canada Pinchin Ltd. Full time**Office Administrator (Contract Role)** **Hamilton, ON** Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our Administrative team in our Hamilton Office. Reporting to the Executive Vice President, the Office Administrator is responsible for the maintenance and co-ordination of efficient support services to ensure...
-
Office Administrator
5 months ago
Hamilton, Canada CAN-AM Cryoservices Full time*PLEASE APPLY WITH A RESUME AND A COVER LETTER* **CAN-AM JOB ID 020 - Hamilton** **JOB TITLE**: Office Administrator **NUMBER OF OPENINGS**: 1 **LOCATION**:Hamilton, ON **JOB TYPE**:on-site, full-time **SCHEDULE**:7:30am-3:30pm Monday to Friday (37.5hrs per week) **WHO WE ARE**: CAN-AM Cryoservices is the largest importer and distributor of frozen...
-
Administration Officer
6 months ago
Hamilton, Canada Hevi Haul Transport Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met -...