Coordinator, Business Development Promotions

8 months ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The Coordinator contributes to the College Strategic Plan by promoting Business Development Department programs, to the College community and its stakeholders. This role promotes activities instrumental to students to act as ambassadors of the College, to continue to learn outside the classroom, and to find work experiences that are inspiring and relevant which will ultimately enhance their job seeking success once they have graduated.
- The Coordinator provides exceptional client-centered service to all stakeholder groups which is critical to the College’s reputation for developing employment-ready students.**Responsibilities**
- **Provides promotional strategy to the department on an annual and ongoing basis**
- a) maps out the yearly calendar of events and related promotions, adding new initiatives throughout the year;
- b) reviews promotional activities identifying deficiencies and recommending options to better meet identified goals;
- c) identifies, provides estimates for, orders and tracks budgets for all promotions activities and items;
- d) works collaboratively with the MCO to inform the Communications Plan for the Business Development Department;
- e) works collaboratively with the Marketing Communications Office to prepare information Career Centre programs for College marketing and communications materials such as the College website, brochures, information packages and promotional advertising;
- f) supervises the Events Assistant on all aspects of event development and delivery;
- g) assists in hiring, supervising, training, scheduling, evaluating and time sheet sign off for student assistants/co-op students, as required;
- h) works closely and collaboratively within the Career Centre team and (as required) Faculties, the MCO and the Douglas College Alumni Office to conceptualize and deliver student events.
- **Promotes Career Centre programs and events to external stakeholders**
- a) liaises with the BD Department team to establish external stakeholder requirements;
- c) maintains contact with employers, as required for promotions, in line with Business Development procedures;
- d) promotes a variety of on
- and off-site activities to promote Douglas College, its students and Career Centre programs, in collaboration with MCO.
- **Promotes Career Centre programs internally to the College community**
- a) posts promotional announcements on the Career Centre CRM, Blackboard and other channels as appropriate;
- d) supervises the scheduling of presentations to students and to DAC, FEC and all-faculty meetings;
- e) liaises with Deans, Associate Deans, Chairs and Program Coordinators to promote Career Centre activities and to raise awareness and participation by students.
- **Plans, designs and produces promotional and support material that meets **MCO** brand guidelines**
- a) designs and produces all visual materials for use across all promotional channels to promote activities and training at the Career Centre using a variety of media and specialized software;
- b) works to tight deadlines to coordinate workflow and completion of promotion projects;
- c) ensures all visual communications meet Douglas College and MCO standards;
- d) prepares electronic files for reproduction and liaises with internal and external printers to ensure files are built properly from a technical perspective;
- e) coordinates delivery of art work to internal and external printers and communicates with them to ensure quality control of the output;
- f) acts as art director for photography assignments outsourced to internal or external photographers; sets up studio or other locations and assists photographers at photo shoots; occasionally takes photos for publication;
- g) organizes and maintains inventory of photography assets;
- h) researches and recommends for approval appropriate branded gifts, and provides cost estimates, tracks budgets, and ensures records of invoices, purchase orders etc., are provided to the Administrative Officer, Business Development;
- i) production of required artwork to meet the promotional requirements of the Department;
- j) maintains a supply of promotional gifts; including storing and retrieving of gifts and maintaining inventory records as required.
- **Manages start-to-finish promotion process for Career Centre programs & activities**

b) discretely manages confidential material and information.
- **Performs other related duties**
- a) serves on relevant College committees as requested;
- b) performs other duties as assigned.

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