Gift Administrator

1 week ago

Toronto, Canada The Nature Conservancy of Canada Full time

Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Gift Administration Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.

NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 15 million hectares (more than 35 million acres) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

**Position Summary**

The Gift Administration Assistant (GAA) performs with a wide variety of processes and procedures related to donor contributions received and processed by NCC. GAA analyzes gift and commitment information and documentation from various sources and updates donors’ records as appropriate. GAA responds to inquiries from NCC staff and resolves questions and concerns related to gift and commitment information in the database.

**Key Responsibilities**:

- Responsible for specific areas of daily contribution processing i.e. processing white mail (exclude direct marketing response in Business reply envelopes) and major gift revenue.
- Ensuring information on cheques or cash are accurate and valid, review and confirm accompanying documents and conducting daily reconciliation of revenue data in donor database Raiser’s Edge (RE) against bank deposits.
- Coordinating bank deposits for the day, preparing a listing for Gift Administration and Treasury staff.
- Recording donations processed by others from Internal Donation Form in Donation Database (RE).
- Responsible for record keeping of Replacement Receipt Request file from Supporter Services, Regional staff and donors and issue replacement, duplicate or corrected tax receipts in a timely manner.
- Uploading revenue (gift and non gift) back up documentation as Media items into RE as per monthly Financial reporting schedule.
- Maintaining register of all postdated cheques at National Finance and ensuring for deposit on respective due dates.
- Maintaining and validating receipt register on all NCC issued receipts.
- Completing daily reconciliation of financial data recorded in RE with daily bank statements.
- Scan daily donations and supporting documents to the appropriate location for other Gift Administrators as required.
- Review and update constituent and receipt data from RE provided by Monthly Gift Processing Coordinator for annual receipting of monthly donors.
- Provide data entry support for transactions without scanlines on coupons scanned by DM processing vendor.
- Undertaking database clean-up such as deleting old queries and exports, merging simple duplicate records in RE under the supervision of Manager, Gift Administration.
- Ensuring revenue back up above certain $ threshold is added in RE records for fiscal yearend audit.
- Responsible for keeping hard copies of revenue back ups received at the office, inventory of back ups according to books and records requirement, and send them out to external storage annually.
- Supporting Director, Database & Gift Administration and Compliance, and Manager, Gift Administration as required.
- Assisting data/gift entry in RE as required.
- Assisting with the annual audit.
- Other duties as assigned.

**Position Requirements**
- College diploma or equivalent combination of education.
- Minimum of one (1) year of data input, database and or/other directly related experience required.
- Experience with non-profit database.
- Ability to maintain high level of accuracy while meeting deadlines.
- Solid customer service skills with the ability to communicate effectively verbally and in writing as well as using good judgement in situation requiring initiative and tact.
- Microsoft Office Products skills (incl. Word, Excel, Outlook).
- Ability to work under pressure and meet deadlines.

**Application Deadline**

June 19 ,2024 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST

**How to Apply**

NCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre.

We value and incorporate diverse traditions, heritage, knowledge and experiences in our mission and in our workplaces. We celebrate the full participation of people from all walks of life as we work towards common goals. We strive for a conservation movement in which equity, diversity and inclusion are the norm. This is our continuous commitment: to promote healthy people, healthy communities and a healthy planet for everyone.

  • Gift Administration Assistant

    3 weeks ago

    Toronto, Canada The Nature Conservancy of Canada Full time

    **Location**: Toronto, ON **Position Details**: Full Time Contract Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Gift Administration Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the...

  • Gift Administrator: Annual Giving

    3 weeks ago

    Toronto, Canada The Nature Conservancy of Canada Full time

    Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for Gift Administrator: Annual Giving to join a team committed to protecting our most important natural areas and the plants and animals they sustain. NCC is the nation’s leading not-for-profit, private land conservation...

  • Office Administrator

    4 weeks ago

    Toronto, Canada Nutcracker Sweet Gift Baskets Full time

    Founded over 40 years ago, Nutcracker Sweet Inc. is a gift-giving service provider whose vision is to provide quality gifting solutions to individuals & organizations. Nutcracker Sweet has become an essential player in the North American gift basket industry with our expertise in gift customization and delivery logistics. Our corporation is the parent...

  • Director Gift

    2 weeks ago

    Toronto, Canada Unity Health Toronto Full time

    **DEPARTMENT SUMMARY** St. Michael's Hospital Foundation (SMHF) is the exclusive fundraising organization to generate and manage philanthropic funds for St. Michael’s Hospital and Providence Healthcare, within Unity Health Toronto. Through multiple lines of fundraising income generation and stewardship activity, SMHF, in conjunction with Unity Health,...

  • Coordinator, Estate

    2 months ago

    Toronto, Canada Canadian Cancer Society Full time

    **Location**:Toronto **Salary Band**:3 $34,500 - $57,500 **Work Model**:Hybrid **WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?** The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, from coast to coast and for all...

  • Coordinator, Estate

    24 hours ago

    Toronto, Canada Canadian Cancer Society Full time

    **Location**:Toronto **Salary Band**:3 $34,500 - $57,500 **Work Model**:Hybrid **WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?** The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, from coast to coast and for all...

  • Major Gift Officer

    2 months ago

    Toronto, Canada Habitat for Humanity Greater Toronto Area Full time

    **Job Title**:Major Gifts Officer **Reports To**: Senior Development Officer, Major Gifts **Division**: Fund Development **Terms of Employment**: Full-time, Monday-Friday (9am-5pm) **Location**:155 Bermondsey Road, Toronto ON. _Habitat GTA currently deploys a hybrid working environment, asking staff to come onsite once (1) per week at minimum._ **Who We...

  • Major Gift Officer

    2 weeks ago

    Toronto, Canada Habitat for Humanity Greater Toronto Area Full time

    **Job Title**:Major Gifts Officer **Reports To**: Senior Development Officer, Major Gifts **Division**: Fund Development **Terms of Employment**: Full-time, Monday-Friday (9am-5pm) **Location**:155 Bermondsey Road, Toronto ON. _Habitat GTA currently deploys a hybrid working environment, asking staff to come onsite once (1) per week at minimum._ **Who We...

  • Coordinator, Major Gifts

    3 weeks ago

    Toronto, Canada University Health Network Full time

    **Job Posting #: 924101** **Position**: Coordinator, Major Gifts **Department**: Major and Estate Giving **Site**: OPG (700 University Avenue) **Reports to**: Connie Tsui **Hours**: 35 hrs **Salary Range**: $45,682 - $57,112 **Status**: Permanent, Full Time **About Us** As one of the world’s leading cancer charities, The PMCF raises funds for Princess...

  • Manager, Major Gifts

    3 weeks ago

    Toronto, Canada SickKids Foundation Full time

    **SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY MANAGER, MAJOR GIFTS**: **ABOUT US** SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and...

  • Manager, Major Gifts

    2 weeks ago

    Toronto, Canada SickKids Foundation Full time

    Help us create healthier futures as a MANAGER, MAJOR GIFTS **ABOUT US** SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and international initiatives...

  • Gifts and Donor Services Administrator

    1 day ago

    Old Toronto, Canada CharityVillage Full time

    About us Part of University Health Network (UHN), Canada’s #1 hospital, UHN Foundation raises funds for research, education and excellence in patient care at Toronto General and Toronto Western hospitals, Toronto Rehab and The Michener Institute of Education at UHN. Our donor community is UHNITED to help us change the status quo of healthcare – helping...

  • Sdo, Major Gifts

    2 months ago

    Toronto, Canada York University Full time

    **Purpose**: Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st...

  • Sdo, Major Gifts

    3 days ago

    Toronto, Canada York University Full time

    **Purpose**: Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st...

  • Sdo, Major Gifts

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st...

  • Associate Director, Major Gifts

    2 weeks ago

    Toronto, Canada SickKids Foundation Full time

    **SICKKIDS FOUNDATION IS ON THE HUNT FOR AN**: **EXTRAORDINARY**: **ASSOCIATE DIRECTOR, MAJOR GIFTS**: **ABOUT US** SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests...

  • Associate Director, Major Gifts

    2 weeks ago

    Toronto, Canada SickKids Foundation Full time

    **SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY**: **ASSOCIATE DIRECTOR, MAJOR GIFTS**: **ABOUT US** SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in...

  • Associate Director, Major Gifts

    1 week ago

    Toronto, Ontario, Canada SickKids Foundation Full time

    SICKKIDS FOUNDATION IS ON THE HUNT FOR AN:EXTRAORDINARY:ASSOCIATE DIRECTOR, MAJOR GIFTS:ABOUT USSickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and...

  • Intern, Major Gifts

    6 days ago

    Toronto, Canada SickKids Foundation Full time

    Help us create healthier futures as a Intern, Major Gifts and Campaign ABOUT US - SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and international...

  • Coordinator, Data Stewardship and Gift Processing

    4 days ago

    Toronto, Canada International Justice Mission Full time

    Who We Are International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one...