Project Coordinator

4 weeks ago

Burlington, Canada Coldbox Full time

Coldbox is a growing, highly collaborative design-build construction company specializing in environmentally controlled facilities. With a reputation for excellence and innovation, we have successfully delivered numerous high-profile projects, ranging from food processing plants and massive cold-storage warehouses to smaller box-in-box refrigerated facilities. Key to our growing success is our commitment to building trusting relationships with our clients, vendors, and employees. We invest in our people, encouraging and supporting their development and growth to help them reach their full potential. We believe that when our employees are at their best, they help move our entire organization forward so that we all benefit.

We are currently seeking an experienced **Project Coordinator** **to join our rapidly growing company in Burlington, Ontario.

**Key Purpose**

The **Project Coordinator (PC)** is an integral member of the project team, responsible for delivering construction projects of varying sizes and complexity. Under the direction of the Project Manager, the PC is responsible for directing, organizing, and controlling project activities, while providing the project team with the most accurate and up-to-date information.

**Key Responsibilities and Duties**
- Create and maintain weekly tracking of baseline vs. actual construction schedules, anticipate schedule short-comings, and report to Project Manager
- Ensure the project schedule is kept up to date and accurately tracked
- Create, issue, and track construction documentation real time on a proactive basis using the construction management software system
- Research and pre-qualify trade contractors and other vendors in various locals across Canada
- Prepare and maintain the trade list on a per project basis
- Maintain sub-trade and vendor database
- Assemble, issue, and track tenders for sub-contracted work to trades and vendors
- Review, qualify, and tabulate tender responses
- Maintain purchase order documentation and update budget
- Acquire product manuals, warranty letters, inspection reports, and certifications from sub-trades to create project close out packages
- Issue certification documentation to client for training on use of systems and handover of project
- Maintain all documents and logs, ensuring that all testing, inspection, and verification documents from the site are discussed with the Project Executive for distribution to the corresponding Designer/Engineer for review and approval
- Take calls and set up responsive action for post-construction client support on warranty issues
- Organize and ensure construction billing documentation is delivered to the Finance department accurately and on time
- Ensure that all safety policies and procedures are being completed with the coordination of the HSE Manager
- Ensure that the close out is completed within the required timeframe on all projects
- Close out with the client and the city in order to close all applicable permits under AHJ and coordinate with the Project Manager and Project Engineer
- Provide support and insight to the Project Manager and Site Superintendents

**Key Knowledge and Skills**
- High levels of accuracy and precision
- Ability to analyze and articulate in detail
- Strong problem-solving skills
- Ability to think strategically
- Good understanding of drawings and specification interpretation
- Excellent verbal and written communication
- Excellent time management skills
- Strong ability to multi-task
- Strong organization skills
- Good negotiating and persuasion skills
- Strong ethics and professionalism
- Excellent customer service skills

**Education and Experience Requirements**
- Post Secondary diploma or bachelor’s degree
- Minimum of 3 years experience in a similar role
- Experience within the construction industry is considered an asset

Note: This is primarily an office-based role with some site-support work/travel required.

The Coldbox Advantage - Just some of the reasons to work for us
- Competitive compensation and bonus
- Good benefits package with generous Health Spending Account
- Substantial vacation time
- Employee Assistance Program (EAP)
- Generous Employee Referral Program
- Training, education, and development opportunities
- Diverse workforce
- Supportive culture
- Employee appreciation and engagement events
- A healthy and positive work environment

Based in beautiful Burlington, Ontario, we offer a welcome change from commuting into and from the heart of the GTA.

If you are a highly motivated individual with a passion for design-build construction and a proven track record in project administration, we invite you to join our dynamic and diverse team.

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