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Accounting Administrator

2 months ago

Ottawa, Canada BOXX Modular Full time

BOXX Modular (Canada) rents, leases and sells temporary and permanent modular buildings, including standard buildings ready for immediate delivery and custom-designed solutions. We work with our customers to design and deliver customized solutions, and provide additional services such as delivery and installation, furniture rentals and other add-ons.

We offer a career, not a job in an environment known for strength, flexibility and brilliance. Like a diamond we look for people who will grow stronger and shine brighter in a fast pace and challenging environment.

We have a full-time position for a **Contract & Fleet Administrator** in **Ottawa, ON.**

Reporting to the branch manager, the Contract and Fleet Administrator works cooperatively with sales and operations. The successful Contract and Fleet Administration is detailed and process orientated with a strong base in accounting and contract administration. The Contract and Fleet Administrator is responsible for providing support and insight on monthly and quarterly financial results, contract review and billables.

**Duties and Responsibilities**:
Contract ownership and administration after contract has been awarded for life cycle of contract including:

- Creation of Purchase Orders, GRPO’s and processing AP invoices for payment
- Invoicing Receivables in a timely matter
- Enter data into the SAP business database which includes Contract Documents, Purchasing and Billing
- Maintain SAP asset rental status
- Obtain and administer contract change orders from sales team
- Period close duties per month end calendar, including uploading journal vouchers and adjustments.
- Address customer disputes and questions immediately and in a highly professional manner.
- Provide correct operations and rental billing to requesting to customers
- Accounts receivables management.
- Liaise with sublease vendors and operational sub-contractors to ensure all AP invoices coincide with contracted third-party agreement and rental billing processed at the correct time.
- Maintaining the transportation calendar of all units leaving or returning to the branch.
- Support transport coordination and bookings of units leaving or returning.
- Supporting and receiving calls for service on rented buildings.
- General office duties: answer/routing phone calls, mail distribution, ordering supplies (office and Fleet), updating reports and spreadsheets, general filing;
- Occasional travel to Montreal.
- Other duties as required.

**Qualifications**:

- Minimum 3 years’ experience in an AR/AP, invoicing, accounting administration, contract administration or equivalent is essential.
- Previous experience with contracts and projects administration would be an asset.
- Must be friendly, personable and able to build harmonious working relationships with clients and co-workers.
- Knowledgeable and proficient computer skills with practical experience with SAP and Excel is a strong asset.
- Must have excellent communication, interpersonal and problem-solving skills.
- Post-secondary certificate in business administration, bookkeeping or equivalent is an asset.
- Must have impeccable attention to detail, adaptability, and be extremely organized.
- Self-starter and ability to work in a fast-paced dynamic environment.
- Demonstrable skills in organization, problem solving, flexibility, ability to multi-task, and self-direction.

BOXX Modular (Canada) is a business unit of Black Diamond Group. Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.

**We are an Equal Opportunity Employer**
At Black Diamond, our value of respect in the workplace is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.

Company: BOXX Modular

INHP

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