Receptionist

2 weeks ago

Edmonton, Canada Felesky Flynn LLP Full time

Receptionist

**Team**:Support Team

**Team Lead**:Business Manager

**Works Hours**:9:00 AM to 5:00 PM

Do you want to be part of a collaborative team, one that truly operate as a team, a team that is creative in approach and thought, pursues excellence at every turn and challenges each other to be their best professionally and personally? If your answer is yes and if you like making lists and check them off, are incredibly organized, thrive in fast-paced environments and are always working to be your best, we want to hear from you We are looking for a talented and motivated individual to work with our team supporting both corporate and commercial transactions. This is an opportunity to work with a boutique law firm, a high performing team that takes care of their own, with 100% paid benefits, RRSP matching, fitness credits, modern technology, a beautiful office in the ICE district and so much more.

**The Role**:Responsible for welcoming and attending to visitors; efficiently responding to various inquiries from clients and team members; delivering professional and friendly administrative support to everyone in the office.

**DUTIES AND RESPONSIBILITIES**:

- General Office_
- Organize café and servery every morning and before closing.
- Answer phones professionally and address or forward inquires.
- Greet clients professionally and warmly, offer beverages as appropriate, seat in appropriate boardroom and announce their arrival.
- Monitor, schedule and setup boardrooms appropriately for any and all meetings, which includes setting up video conferencing.
- Address building maintenance concerns and coordinate service visits and/or solutions.
- Open and distribute all mail.
- Prepare regular and registered mail at the end of the day to be sent out.
- Send and receive packages from FedEx, Purolator and local couriers.
- Order food & beverages for various office meetings/functions and to stock kitchen(s).
- Prepare boardroom and servery before lunch meetings.
- Book client parking as requested.
- Ensure personal printers are maintained and ink/toner is in supply.
- Ensure office seasonal décor is set up and taken down at appropriate times.
- Administrative_
- Update Minute Book database for all Minute Books coming in and out of the office.
- Update addresses for clients as advised
- Registering lawyers for various events as required and attend to various membership renewals.
- Send various office communications as required.
- Maintain various mailboxes.
- Coordinate and assist in the planning of various office events (lunch and learns, staff summer party, flu immunizations, Christmas cheer, etc.)
- Coordinate Christmas book mail outs.

Other duties as assigned by the Business Manager.

**QUALIFICATIONS/ATTRIBUTES**
- Self-starter with an ability to work independently and possess a high attention to detail.
- Strong working knowledge of MS Office suite (Excel, Word, PowerPoint).
- Strong verbal and interpersonal communication skills.
- Ability to multi-task and meet strict deadlines in a rapidly changing environment.
- Proven willingness to work within a collaborative and creative team that is driven to excellence.
- Ability to anticipate problems and issues and address them ahead of time.
- Ability to prioritize workload.
- Maintaining a pleasant attitude while dealing with difficult clients.
- Strong problem-solving skills.
- Ability to adapt to evolving work processes and change management initiatives.
- Ability to communicate a variety of messages with understanding, social awareness, tact and resolve.

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

Application deadline: 2024-04-26
Expected start date: 2024-05-06

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