Project Coordinator

2 months ago

Hamilton, Canada MaxPeopleHR Full time

Our client, Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services primarily for Institutional, Commercial and Industrial projects as well as mid-high rise residential. Business units are divided between two distinct areas: Major Projects (primarily construction based) and Special Projects (primarily based on shorter duration type projects, renovations/retrofits, including service and maintenance).

Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth and advancement opportunities.

**Summary of Role**

The Project Coordinator 3 (PC3) position involves managing technical communications, documents, purchase orders, and invoicing related to a project. A PC3 would be involved with multiple complex projects or a few very large projects with significant administrative needs.

A PC3 has a very good understanding of the mechanical trade and can work independently. The PC3 will work closely with their Project Manager (PM) and Site Supervisors (SS). They will also work with project engineers, owners, City and Provincial authorities, and other stakeholders.

A PC3 will be a central role for larger and more complicated projects, providing the necessary information to the PM and SS on a timely and regular basis. PC3 can operate independently and supports the project team. The PC3 will provide support on contractual issues and support other PCs with difficult project issues.

**What you'll be doing**:

- Manages project documentation including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.
- Review of project contract scope against bid scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating.
- Development of PO documentation for Vendors and Subcontractors based on quotations and project requirements
- Prepares a Project Schedule and overall Project Budget and supports the PM & SS to manage the schedule and budget
- During Project handover from Estimating, reviews project specifications, drawings, equipment POs, Sub-contractors POs, Schedules, and Budget data and all other project related documentation
- Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer. Determine if shop drawings are applicable and accurate
- Assists SS in coordinating Sub Contractors
- Conducts field meetings and minutes with the PM and SS.
- Tracks and coordinates all vendor shop drawings and delivery dates with SS
- Prepares Request for Information (RFI), generate change order and/or work orders
- Coordinates with the GC, Owner or Engineer to resolve issues
- Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with GC or Owner. Works with GC to negotiate a schedule of values
- Regularly monitors progress billing and subcontractor billing to ensure timely cash flow. Can determine what subcontractor progress billing levels should be if an invoice is not received
- Can negotiate with Subcontractors in the best interest of MML when issuing POs
- Resolve subcontractor scope and billing issues with minor support from the SS and PM
- Develops the O&M manual package throughout the project
- Coordinates submissions and maintains the as-built drawings for the project
- At Project completion, determines that all project invoicing has been completed.
- At “near” Project completion, implements the necessary tasks to achieve project closeout, including a billing review
- Supports operations management in specific projects assigned
- Supports other Project Coordinators as needed
- Accountable for mentoring other PCs and SSs
- Support field staff and projects using technical skills and equipment as required/as skillset supports
- Manages project forecasting activities, and required follow-ups
- Ensures all project related documentation follows MML procedures
- Performs other duties as required

**Requirements**:

- 3-5 years’ Project Coordinator experience in the ICI Construction industry. Mid-rise residential also considered.
- Very good understanding of the mechanical trade and construction process
- Diploma or Degree from a Construction related program is an asset
- Licensing / Red Seal in their specific trade or equivalent experience, an asset
- Demonstrated ability to balance tasks relates to multiple construction projects
- Licensing / Red Seal in their specific trade or equivalent experience, an asset
- Demonstrated ability to balance tasks relates to multiple construction projects
- Proficient working knowledge of Procore, Change Order, Accubid or equivalent software
- Good communication skills, both verbal and written
- Drivers License in good standing and flexibility to travel to job s

  • Project Coordinator

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon - Thurs - 9:00-5:00, Fri - Hybrid **Education Level** Bachelor's degree in Business,, Administration, International Project management, International Relations, International Student Mobility, or a related field of study. **Career Level** Requires 4 years of relevant experience. **Unit Information**: The Office of International Affairs...

  • Project Coordinator

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30AM-4:30PM 35 hours per week Hybrid Working Accomodation **Education Level** Bachelor's degree in Computer Science, Business, or a related field of study. **Career Level** Requires 4 years of relevant experience. **Job Description Number** JD1255 Should the successful applicant be a Unifor Unit 1 bargaining unit...

  • Project Coordinator

    6 months ago

    Hamilton, Canada Spartan Response Inc Full time

    **FULL TIME - HAMILTON, ONTARIO**: Spartan Response is actively recruiting for a Full Time Project Coordinator to join our growing team. This role will play an important role in Spartan’s ability to continue on our successful growth trajectory. The Project Coordinator plays a pivotable role in our day-to-day operations by leading the coordination of...

  • Project Coordinator

    6 months ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers. Become part of...

  • Project Coordinator

    2 months ago

    Hamilton, Ontario, Canada beBee Professionals Full time $75,000 - $95,000

    We are seeking a seasoned Project Coordinator to oversee projects from conception to completion, ensuring timely and budget-friendly delivery.Key Responsibilities:Collaborate with stakeholders to define project scope, objectives, and deliverables.Develop and manage project plans, timelines, and resources.Monitor project progress, making adjustments as...

  • Project Coordinator

    2 months ago

    Hamilton, Ontario, Canada beBee Professionals Full time $75,000 - $95,000

    We are seeking a skilled Project Coordinator to oversee projects from conception to completion at beBee Professionals in Hamilton, Canada.Key Responsibilities:Define project scope, objectives, and deliverables in collaboration with stakeholders.Develop detailed project plans and timelines.Coordinate and manage project resources, including team members and...

  • Project Coordinator

    6 months ago

    Hamilton, Canada Barclay Constructors Full time

    Years of dedicated service and extensive accomplishments for the Steel, Natural Gas Pipeline, Utility, Manufacturing and Wholesale Industries have developed our firm into one of the more versatile and dependable Constructors in Canada. For all of your Industrial Building Needs, you can turn to Barclay. For over 75 years across Canada and into the United...

  • Project Coordinator

    6 months ago

    Hamilton, Canada Durisol Ltd Full time

    As a market leader in the noise barrier construction industry and a part of EKHO Infrastructure Solutions’ growing portfolio of businesses, we work at a fast pace to be at the forefront. We are looking for emerging talent with a strong voice who can help build our future together. Our employees are our greatest resource, and in an open-minded and...

  • Project Coordinator

    6 months ago

    Hamilton, Canada Allekon contracting inc. Full time

    '''Duties''' - Coordinate and manage project schedules, resources, and deliverables - Assist in the development and implementation of project plans - Monitor project progress and ensure timely completion of tasks - Collaborate with cross-functional teams to gather project requirements and provide updates - Conduct regular meetings to communicate project...

  • Project Coordinator

    2 months ago

    Hamilton, Canada Walters Group Inc Full time

    Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have...

  • Project Coordinator

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday - 35 hours weekly **Education Level** 3 Yrs College diploma in Engineering or Architectural Technology **Career Level** Requires 3 years of relevant experience Overview: Responsible for providing administrative support for the coordination of utilities services and building operation projects. Provides support in utility...

  • Project Coordinator

    2 weeks ago

    Hamilton, Canada Walters Group Full time

    Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have...

  • Project Coordinator

    5 months ago

    Hamilton, Canada Walters Inc Full time

    Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have...

  • Project Coordinator

    3 months ago

    Hamilton, Canada Flynn Group of Companies Full time

    **At Flynn, it's not just a job, it's a career** **Project Coordinator** **Commercial Roofing** Flynn Group of Companies Hamilton, ON **What We Offer**: Competitive wages and benefits RRSP matching plan Great environment where our motto is “Flynn Family Winning Together”! On-going career development courses and programs through our in-house...

  • Project Coordinator

    6 months ago

    Hamilton, Canada VT Controls Ltd Full time

    Overview: **Responsibilities**: - Coordinate project schedules, resources, equipment, and information - Liaise with clients to identify and define project requirements, scope, and objectives - Assist in preparing budgets, cost estimates, and timelines - Track project progress and ensure deadlines are met - Monitor and interpret project plans, drawings,...

  • IT Project Coordinator

    6 months ago

    Hamilton, Canada Comu Networks Inc. Full time

    **Company: Comu Networks Inc.** **Job Title: IT Project Coordinator** **About Comu Networks**: **Scope of Work**: **We have an immediate need for a full-time IT Project Coordinator located in Hamilton, Ontario.** **Responsibilities**: - Prepare high level system designs in a thorough and professional manner during the pre-sales cycle. Design work may...

  • Construction Project Coordinator

    4 weeks ago

    Hamilton, Ontario, Canada Next Power Inc. Full time

    Job Title:Construction Project CoordinatorCompany Overview:Next Power Inc. is a leading construction company that delivers high-quality projects on time and within budget.Salary:$85,000 - $110,000 per yearJob Description:We are seeking an experienced Construction Project Coordinator to join our team in Ontario. As a key member of our project management team,...

  • Project Coordinator

    2 months ago

    Hamilton, Canada E.S. Fox Limited Full time

    For more than 90 years, E.S.** Fox Limited **(ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada's infrastructure. We possess the insight and expertise to stand behind everything we do. **Our Strength is People** With a strong...

  • Estimator/project Coordinator

    6 months ago

    Hamilton, Canada Reelcruit Full time

    **Our top client in Construction is **looking for a Project Coordinator / Estimator. A bit about the client: - They perform a mix of municipal and private jobs up to $10M - Small company - less than a handful of people in the office - Around $10-30M/ annual volume - Office is basically located on owner's property (house in the front, trailer office to the...

  • Project Coordinator Lead

    2 weeks ago

    Hamilton, Canada Walters Group Full time

    About Walters GroupWalters Group is a family-owned steel construction company with over 65 years of experience in designing, fabricating, and constructing unique commercial and industrial projects across North America.We are committed to delivering high-quality results through our passion and dedication to every project. Our head office is located in...