Manager, Accounts Payable

2 weeks ago

London, Canada City of London Full time

**Summary of Duties**:
Reporting to the Manager, Financial Systems or designate, the Manager, Accounts Payable contributes to the strategic and operational goals of Financial Services; provides effective and efficient support within Accounts Payable, with accountabilities for contributing to year-end processes, maintaining the General Ledger, financial reporting, and related processes. Additionally, the Manager, Accounts Payable manages a team of employees, oversees related operations, and conducts information sessions for employees throughout the Corporation.

**Work Performed**:

- Provide leadership in the coordination and delivery of programs, initiatives, policies, projects, planning that contribute to the implementation of strategic initiatives for the Financial Services Division to meet Council’s Strategic Plan.
- Manage the Accounts Payable Unit ensuring that both centralized and decentralized areas are provided with direction on processes, policies and other mandatory requirements and controls related to Accounts Payable.
- Provide leadership in the execution and delivery of services and programs in the following areas of accountability:

- Regularly review and update Accounts Payable system controls, policies and procedures. Identify and recommend internal controls in relation to general and specific risks of the Corporation; ensure internal controls are implemented, monitored and reported on specific to the Accounts Payable Unit.
- Prepare and organize information sessions to inform employees of Accounts Payable policies and procedures.
- Ensure effective financial controls are in place. Monitor and report on compliance issues to Manager, Financial Systems or designate.
- Participate in the planning and development of the Accounts Payable process and system enhancements. Conduct related research and recommend systems, procedures, and methodologies to maximize the use of resources.
- Advise City employees regarding the implementation of changes in Corporate Accounts Payable related government legislation or guidelines (e.g. sales tax, withholding tax and public sector directives).
- Ensure the effective administration of the Corporate Credit Card program.
- Participate in the effective administration of the Corporate Year-end process, including completion of the financial statements, Financial Information Return (FIR) and Consolidated audit.
- Liaise with City employees and customers to resolve processing issues and assist with implementing corrections and process enhancements.
- Develop, implement, and manage short and long-term objectives and plans which are in alignment with corporate goals and strategies; evaluates progress in achieving these plans.
- Maintain a thorough knowledge of and adhere to pertinent guidelines, regulations and legislation for the respective area.
- Ensure that Accounts Payable information required by City employees and outside agencies related to financial reporting, performance indicators and statistical purposes is provided in a timely and accurate manner.
- Track performance measures for deliverables using appropriate data collection and analytics.
- Responsible for managing employees including hiring, coaching, administration, and performance aspects of reporting employees. Respond to sensitive and confidential human resource issues as required.
- Encourage and support employee participation and commitment to divisional and organizational objectives. Actively mentor, provide development opportunities and build team performance with direct reports.
- Provide updates, information and recommendations to the Manager, Accounting Financial Services on priorities with responsibility to operationalize identified goals and strategies.
- Fairly and consistently administer provisions of various collective agreements to promote resolution of grievances.
- Build and encourage employee commitment to a high level of performance in all areas of customer service, employee safety and delivery of individual goals and objectives, with an emphasis on problem-solving and innovation.
- Engage in opportunities to work across Divisions and Service Areas in support of enterprise-wide collaboration.
- Demonstrate commitment to anti-racism, anti-oppression, and human rights through interactions with community partners, employees and individuals and implementation of policies, programs and protocols that reflect this commitment.
- Demonstrate commitment and adherence to Health and Safety legislation and programs; and actively promote a culture of safety with direct reports.
- Prepare reports for Council and various Committees as required.
- Perform related duties as assigned.

**Qualifications/Experience**:

- Completion of a University Degree in Public Administration or Business together with a Chartered Professional Accountant designation and five years of experience in an accounting environment, or an equivalent combination of related professional and lived community experience. Previous

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