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Administrative Assistant, Alumni Relations and

4 months ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant, Alumni Relations and Advancement

**Department/Unit**
- Schulich School of Law - General

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S176-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.26 - $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. Diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to both the Director of Admissions, Recruitment and Alumni Relations and the Director of Development, the Administrative Assistant plays an integral role in the administration functions of our Alumni Relations and Advancement teams, while supporting synergies between them.

**Key Responsibilities**
- Prepare and circulate alumni and donor engagement communications on behalf of Schulich Law, provide administrative and research support for Hearsay magazine, and liaise with the Communications team as necessary.
- Monitor media services for alumni references regarding promotion, retirement and recognition and draft appropriate correspondence from the Dean and/or Director of Admissions, Recruitment and Alumni Relations to acknowledge.
- Pull from existing resources and conduct research to create briefing notes for the Director of Development and/or Dean on donors / prospects.
- Using a centralized internal database (CRM system), document, track and report donor and alumni engagement activities and information, run reports, conduct audits, and maintain confidential contact information.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Office Administrative program with approximately three years’ related experience (or equivalent combination of training and experience).
- Proficiency in Microsoft Office (Outlook, Word, Excel).
- Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment with excellent attention to detail.
- Excellent interpersonal, communication (written and verbal) and organizational skills, and attention to detail.

**Assets**
- Experience working in a client-oriented environment and in a university setting.

**Job Competencies**
Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 06/10/2024

**Close Date**
- 06/17/2024

**Open Until Filled**
- No

**Special Instructions to Applicant