Varsity Events Coordinator

4 weeks ago

Oshawa, Canada Ontario Tech University Full time

**Varsity Events Coordinator - Limited Term**

**Tracking Code: req935**

**Faculty/Department**: Office of Student Life

**Number of Positions**:Ongoing

**Appointment Type**: Limited Term

**Hours of Work**: 35 hours per week

**Salary Range**:Level 8 - Starting Salary, Step 1 $62,834

**Posting Date**:November 16, 2023

**Closing Date**: November 29, 2023

**Job Summary**: The Events Coordinator is responsible for the in-game delivery of Ridgebacks home games for our varsity teams. The position also supports special events and recreational programming offered through the Department of Athletics. The regular non flexible hours of work for the role will be primarily weekday evenings, weekends and holidays throughout the year. The job liaises with home and away coaches, department staff and leads a team of students in the delivery of varsity home games. Required experience for the job including but not limited to; sport event operations, ticketing, minor officiating, broadcasting, multi-sport technical knowledge and strong ability using technology for streaming, social media, video, website management and sport statistics. As the on-site event coordinator, the position is required to fully understand multiple sets of provincial sport rules and be able to train staff/minor officials on rules of the game for each respective sport offered at Ontario Tech. Expectations of the incumbent will require working evening, weekend and holiday hours due to when athletic events happen in-season. The success of this position will rest on the incumbent’s ability to respond to coach, athlete, student, and other customer needs, work within a diverse team, have flexibility in working schedule and have a creative ability to promote engagement through website and social media platforms

**Nature of work**:
To whom does the position report? Manager, Intercollegiate Athletics

**Responsibilities/accountabilities**:
**Event Management**
- Ensure that all U SPORTS/OUA event regulations including video, statistics and reports are completed by required deadlines before and after games.
- Oversee, and participate in the set-up, and take-down of 100+ varsity games and campus recreation events annually (first to arrive, last to leave expectation).
- Multitasking in game operations including, camera operation, tracking, statistics, coordinating activities in between games, front line reception, handling petty cash, servicing media and sponsors, etc.
- Coordinates student-athletes and coaches to attend community events.
- Supports campus recreation as onsite evening and weekend coordinator.
- Support campus recreation as point person for ratification and delivery of sport club groups
- Recognizing and recommending safety and security issues at home games.
- Ensuring customer concerns are resolved timely, accurately and professionally

**Communication - Web, video and social media**
- Create awareness of all games and activities to Ontario Tech students and community
- Ensure team and student-athlete information and stats are gathered and accurately reported
- Manages the varsity and recreation web sites through contracted website CMS platform provider
- Ensures accuracy of web content and continual maintenance and updates
- Create, design, scan, and edit graphics for web site content
- Track and analyze web content statistics
- Facilitate and coordinate webcasts of home varsity events in accordance with provincial membership conference mandates and requirements.
- Respond to urgent posts or updates to athletics websites and creatively and proactively look for opportunities and stories that will increase awareness of the brand.
- Prepares daily athletic news releases to the media, campus community, and the community at large of the athletic accomplishments and competitions.
- Creating athletics programs, schedules, media guides, brochures, posters, etc.
- Creates communications, publications, printing and audiovisual content of the Department’s events
- Creates photography/video production for publications and events
- Creates and coordinates social media content and media relations for varsity athletics
- Expands the Athletics programs into new markets via social media (ie Facebook. Instagram. Twitter)
- Promotes approx. 100 home events, programs, scripts for announcers, streaming on-line and game day promotions
- Deals directly local, provincial and national television and media outlets to broadcast sporting events and special requests
- Engages daily with local media in an effort to promote athletic events and news (contacted print, radio, tv for sport specific contents).

**Fan Experience**
- Work in conjunction with staff to produce an enjoyable and safe sport experience for participants, competitors, fans and community.
- Assist in promotional planning for initiatives during games while being the point person to execute the promotions during home games.
- Ensure that each spectator receives outstanding service by providing a frie

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