Administrative Assistant

6 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Community Services

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:04-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family well-being (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program(DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of support and staff, to achieve desired and shared outcomes for all.

**About Our Opportunity**:
As the Secretary you are a key member of the clerical team, providing administrative and secretarial support for staff across the department. You are essential to help keep our operations running smoothly. You provide back-up for other clerical team members, handle receptionist duties, and receive and greet visitors to the Department.

**Primary Accountabilities**:
A few of your key responsibilities include but are not limited to, file maintenance and retention using the STAR/STOR system, along with faxing, copying, scanning, filing, retrieving archived files, and retrieving information to complete FOIPOP requests. You will also process incoming and outgoing mail, respond to general inquiries and emergencies, and refer calls to appropriate contacts. You may also type a wide variety of documents including confidential correspondence and reports, type confidential client notes on the Integrated Case Management System (ICM), set up new cases, schedule meetings, and may be required to meet tight operational deadlines.

**Qualifications and Experience**:
You will have a one (1) year business course plus a minimum of two (2) years of related experience.

You are a collaborative team player who takes the initiative to provide support to the team, has a positive attitude, and enjoys implementing creative solutions. You have proficient skills in the use of a variety of Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent. Working knowledge of the ICM system would be considered a definite asset. You will demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal), and interpersonal skills are essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
An equivalent combination of training, education, and experience will be considered. Related equivalencies may include, but are not limited to:

- Three (3) years of related experience
- A related two (2) year diploma and one (1) year of experience
- A related bachelor's degree

**Salary Information**:
CL 14
- $1,521.78 - $1,675.62

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

**Working Conditions**:
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.

Your normal work week is 35 hours/week, 7 hours/day. You may need to work flexible and adjusted work hours, as required.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 14

**Salary Range**: $1,521.78 - $1,675.62 Bi-Weekly

**Employment Equity Statement**:

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