Administrative Assistant

6 days ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant

**Department/Unit**
- Physiotherapy

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S303-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 1 year

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $23.70 - $30.06 per hour ($43,142- $54,716 per annum, 35 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The School of Physiotherapy, within the Faculty of Health, has established the Dalhousie Physiotherapy Clinic to deliver exceptional physiotherapy services to Dalhousie’s students, athletes, faculty/staff and the general public utilizing an evidence-based treatment approach, creating innovative experiential learning opportunities for our students, and incorporating research-centered clinical practice. Reporting to the Clinic Manager, the Administrative Assistant/Receptionist will provide strong customer service and administrative support for the efficient and smooth running of the Dalhousie Physiotherapy Clinic. This position is on the front desk throughout the shift and is therefore required to balance both reception and administrative duties continuously.

**Key Responsibilities**
- Ensure a welcoming and professional reception for clients and co-workers alike. Schedule appointments on-line, in person or by telephone. Answer phones, greet and assist clients throughout their appointment. Respond to general inquiries and assist clients with problems such as scheduling and billing.
- Prepare, organize, and maintain both physical and electronic patient charts used for daily appointments. Ensure clients complete necessary forms; scan forms to clients’ electronic medical records (EMR). Use Clinic’s EMR program to schedule, track billing, electronic filing and reporting.
- Provide a variety of administrative support to the Clinic Manager, physiotherapists, and other support staff. This includes booking meetings, preparing agendas and materials, taking minutes; coordinating clinic documentation; drafting and formatting letters; monitoring and procuring office and clinic supplies.
- Assist the Clinic Manager in compiling budget forecasts; draft annual budget documentation. Complete monthly budget variance reviews. Process client charges, collect payments, issue receipts. Reconcile receivables and invoices. Prepare and submit cheque requisitions, deposit advice forms and journal entries.
- Prepare files and charts requested by insurance providers or law firms. Assist the oversight of clinic audits from insurers with clinic manager.
- In a back-up capacity, ensure treatment area cleanliness, including laundry and treatment area organization; set up and prepare equipment and clean up after clients’ treatment; and set up and provide patients with heat or ice.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.
This position does require periods of time standing; repetitive reaching, bending, and lifting/carrying of objects up to 15 lbs. (from floor, waist and above shoulder level); and pushing/pulling of equipment; and at times working with cleaning solutions.

**Required Qualifications**
- Business or Medical Office Administration diploma plus approximately three to five years’ relevant experience, ideally in a health clinic or university environment (or equivalent combination of training and experience).
- Scheduling and billing experience.
- Must have strong interpersonal and communication (verbal and written) skills.
- Proven experience maintaining patient confidentiality.
- Must have demonstrated experience working independently in a busy clinic environment.
- Strong attention to detail and accuracy.

**Assets**
- WHMIS certification.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail

  • Administrative Assistant

    4 weeks ago

    halifax, Canada Intentional Outcomes Counselling Full time

    Company Description Intentional Outcomes Counselling is a team with over 25 years of combined experience dedicated to helping individuals through life's difficulties. Using evidence-based treatments like CBT, DBT, and couples therapy, we provide a safe and compassionate place for healing in the Greater Halifax Metropolitan Area. Role Description This is a...

  • Administrative Assistant

    4 days ago

    Halifax, Nova Scotia, Canada MaRayTech Consulting Ltd. Full time

    We are MaRayTech Consulting Ltd., an IT services provider with a focus on the financial sector that primarily serves insurance companies, banks, and FinTechs. We have a fantastic new job opportunity for an Administrative Assistant with previous admin experience in a customer-focused environment, strong administration skills, including minute taking, letter...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada I.M.P. Group International Inc. Full time

    Select how often (in days) to receive an alert: A workplace that’s invested in your success. A team that truly values one another. A culture that is built upon integrity, passion and mutual respect. Are you ready to join a team of talented IT experts and take your career to new heights? If so, IMP Solutions is right for you. IMP Solutions provides a...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team of...

  • Administrative Assistant

    3 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Arthritis & Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada PepsiCo Full time

    Overview The Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Halifax branch. The ideal candidate will be highly skilled and energetic, possessing problem-solving skills and the ability to work autonomously. Responsibilities Key Responsibilities: - Create a welcoming and...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...

  • Administrative Assistant

    5 days ago

    Halifax, Nova Scotia, Canada CUA Full time

    Members of the CUA Team work to create and deliver a great banking experience to 20,000 individuals and businesses across Nova Scotia. The CUA Difference is a combination of flexible products, personalized service and quick decisions made and delivered by people who know and love our Province. CUA's continued growth and member satisfaction reflects a team...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Thrive Occupational Therapy Full time

    **Job description** **About Thrive Therapy** Thrive Therapy is proud to be a locally owned and operated company dedicated to providing children, youth, and adult healthcare services across Nova Scotia. We believe that every person is entitled to a satisfying and meaningful life. Our mission is to support and empower our clients to achieve their goals,...

  • Administrative Assistant

    1 day ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - President's Office**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S222-24**Employee Group** - DPMG**Position Type** - Term**Duration of Contract (if applicable)** - Three Years**Employment Type** - Full Time**Full-time Equivalency (FTE)** -...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Carecor Full time

    **Why Choose Us** Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same hiring standards and...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Reporting to the Chief of Police, this position provides effective control, operation and executive assistance to the Office of the Chief of Police. The position assists the Chief of Police in the areas of communication, planning, report preparation and supervision of support staff. This highly confidential position requires excellent...

  • Administrative Assistant

    1 day ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant**Department/Unit** - Faculty of Management - General**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S347-24**Employee Group** - NSGEU Local 77**Position Type** - Term**Duration of Contract (if applicable)** - 1 year**Employment Type** - Full Time**Full-time Equivalency...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Groupe Rainville & Frères (Maçonnerie Rainville & Frères et Groupe Axino) Full time

    **Administrative assistant - Construction** **Halifax, Nova Scotia** **Full-time -Permanent - Salary starting at 50k** **Overview** We are looking for an administrative assistant to support the construction management team. **Main duties**: - Office procedures (timesheet, expense report and other procedures) - Control budget expense by tracking...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Assistant **Department/Unit** - Communication Sciences & Disorders **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S032-25 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - 1 year **Employment Type** - Full Time **Full-time...

  • Administrative Assistant

    3 days ago

    Halifax, Canada FAIRVIEW COVE AUTO LTD Full time

    _Luxury Automotive Administrative Assistant _ Please forward your resumé to: Mr. Jamie Campbell or Mr. Zach Walker Atlantic Acura 30 Bedford Highway Halifax, NS B3M 2J2 Fax: (902) 443-4284 Please note that we thank all applicants but only those being considered will be contacted. No phone calls please. **Job Types**: Full-time, Permanent **Salary**:...

  • Administrative Assistant

    1 day ago

    Halifax, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Administrative Assistant

    1 day ago

    Halifax, Canada Mi'kmaw Native Friendship Centre Full time

    **Employment Opportunity**: Administrative Assistant **Location**: Halifax, NS **Salary Range**: $29.13 per hour **Employment Term**: Contract November - March 31, 2025 (possibility of annual renewal), Full time and Part time available (1.0 and 0.3) (Some evenings, weekends or Holidays if required) **Reports To**: Health Director and Clinical...

  • Administrative Assistant

    1 week ago

    Halifax, Canada High Class Driving School Inc Full time

    At High Class Driving School, we help students to become a safe driver and confident behind the wheel of the car. Our driving courses offer both classroom and practice behind the wheel. Through our course, students will develop the defensive driving skills and accident avoidance skills. Our courses are engaging and relevant. We base the courses in all of...