Accounting Coordinator/payroll Administrator

3 months ago


Burlington, Canada HIEC Full time

**Accounting Coordinator/Payroll Administrator (12 Month Contract)**

**About HIEC**

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions.

**Why Us?**

At HIEC, our goal is to make a positive impact in the career journeys of others, and this also applies to our own internal team We offer a team environment that encourages innovative ideas and an entrepreneurial spirit. We foster a culture of inclusion and belonging so everyone feels valued, respected, and heard. Simply put as possible, we care about our employees (have a look for yourself)

This role also offers:

- Competitive salary (we included the details)
- Comprehensive company paid for benefits after 3 months
- Mental Health Supports (Calm App Subscription, Better Help Sessions)
- 2 Weeks Vacation + a Holiday ShutDown
- Hybrid Work Model
- PD/Career Development Opportunities

**Position Description**

Also, we would like someone who is passionate about our sector and what we do within our community and beyond. If you are a Finance wiz but still want to show up and speak to our organization by attending some really cool and interesting events, we think this opportunity could be for you

**The Opportunity/Primary Responsibilities**:
Payroll Processing
- Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system.
- Process payroll for all employees, ensuring accurate and timely payments in compliance with company policies and government regulations.
- Ensure compliance with local, provincial, and federal regulations related to accounting and payroll.
- Maintain payroll records, including timesheets, deductions, and benefits.
- Submit payroll tax filings and other related reports.
- Ensures payroll issues are escalated and resolved promptly.
- Assist with preparing bi-weekly payroll journal entries and updating payroll allocations when budget changes occur.
- Collaborate with HR to ensure accurate employee data for payroll purposes.

General Accounting
- Support organizational procedures related to day-to-day banking, vendor accounts, and project spending, including forecasting and reporting.
- Assist and support the Finance team with monthly and annual operating budgets, month-end reporting packages, year-end closing, and audit preparation.
- Contribute to the development and analysis of project and organizational budgets.
- Update daily bank entries and process credit card transactions.
- Provide financial support and analysis to other departments as needed.
- Allocate corporate card expenses and check for completeness, original receipts, and signing authority.
- Review employee expenses for reimbursement claims for completeness, original receipts, coding, and authorized signature.
- Assist with processing payables, including preparing wire transfers and electronic payments by EFT and e-transfer systems.
- Assist in the preparation of audit materials and respond to auditor inquiries.
- Support the preparation of financial reports for management and external stakeholders.
- Provide support for budget preparation and financial forecasting.
- Participate in process improvement initiatives to enhance the efficiency and effectiveness of financial operations.
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- 3-5 years of payroll administration experience.
- 3-5 years of working experience in an accounting-focused role, preferably with a charitable or non-profit organization.
- Completion of or enrolment in the Payroll Compliance Practitioner (PCP) certification program is an asset
- High level of experience with ADP Workforce Now for payroll.
- Proficiency in MS Office, specifically Excel
- Experience with non-for-profit organizations is an asset
- Proficiency in SAGE accounting software is an asset
- Thorough knowledge and experience in basic accounting and payroll principles and practices.
- Comfortable with ambiguity but focused on building and maintaining strong processes while always looking for ways to improve
- Interest and ability to work in a smaller-sized, not-for-profit organization
- Contribute to creating a diverse, equitable, and inclusive workplace that promotes engagement and belonging.

**Working Conditions**:

- Typical working hours are 8:30 am to 4:30 pm, Monday to Friday, with some requirement to work additional hours, occasionally during evenings and weekends (especially during audits and month-end reporting)
- This will be a hybrid role that varies in its in-office requirements on a week-to-week basis
- There may be circumstances where travel to conferences, trade shows, and events is required

Salary Grade 4: $61,104.30 - $76,380.37

Target Hire


  • Payroll Administrator

    4 weeks ago


    Burlington, Ontario, Canada Barentz Full time

    About BarentzBarentz is a leading global life science and specialty performance ingredients distributor with operations in over 70 countries. Established in 1953, the company has a strong presence in Europe and North America, as well as a rapidly growing network in Latin America and Asia-Pacific.Job DescriptionThe Payroll Administrator is responsible for...

  • Payroll Coordinator

    5 months ago


    Burlington, Canada TAGG Industries Full time

    **Job Overview** The HR/ Payroll Coordinator is critical to the team and is primarily responsible for providing both technical and administrative support to the finance and human resource functions. This role is primarily responsible for managing administrative HR functions (benefits management, employee relations) and Payroll functions (weekly Payroll...


  • Burlington, Canada Cedarlane Full time

    **Cedarlane**, one of Canada's largest distributors of products used in research and diagnostic laboratories, is looking for an experienced **Payroll /Accounts Payable Administrator **at our **Burlington, Ontario location.** At **Cedarlane**, we have a network of international suppliers that exceeds 1000 global partners. This creates a robust turnover of...

  • Payroll Coordinator

    4 months ago


    Burlington, Canada Reach Out Centre for Kids Full time

    **About YOU** You are driven by a passion for delivering accurate and timely payroll services, knowing that your work directly impacts one of the most vital aspects of employee life—their pay! Driven and detail-oriented, your commitment to accuracy and your ability to maintain confidentiality make you an essential resource for our staff. You see your role...

  • Payroll Coordinator

    2 days ago


    Burlington, Ontario, Canada Tempel Canada Company Full time

    Overview of the RoleThe Tempel Canada Company is seeking a meticulous and organized Payroll Administrator to oversee payroll processes, ensuring accurate employee compensation and adherence to relevant regulations.About the JobThis full-time position demands strong analytical skills and accounting proficiency to optimize payroll operations. The ideal...


  • Burlington, Canada Coldbox Full time

    Do you thrive in a fast-paced, collaborative environment? Are you passionate about contributing to the success of the company? Often doing it from behind-the-scenes? Are you eager to be part of a dynamic organization that is scaling fast and scaling right? **Key Purpose** The Payroll & Benefits Administrator is responsible to perform all payroll functions...

  • Payroll Administrator

    3 months ago


    Burlington, Canada Eaton Full time

    Eaton’s ES AMER PCS division is currently seeking a Payroll Administrator. This position is based at our Burlington, Ontario HQ and offers a hybrid working schedule. **What you’ll do**: The Payroll Administrator is responsible for processing, maintaining, and updating payroll records for approximately 1,500 employees in 10 Canadian divisions, for both...


  • Burlington, Ontario, Canada Barentz Full time

    About the RoleWe are seeking an experienced Payroll Administration Expert to join our team at Barentz, a leading global life science and specialty performance ingredients distributor. As a Payroll Administration Expert, you will play a crucial role in ensuring the timely and accurate processing of payroll transactions for Canada.Key ResponsibilitiesCompile...

  • Payroll Administrator

    4 months ago


    Burlington, Canada Eaton Full time

    Eaton’s ES AMER PCS division is currently seeking a Payroll Administrator. This position is based at our Burlington, Ontario HQ and offers a hybrid working schedule. **What you’ll do**: The Payroll Administrator is responsible for processing, maintaining, and updating payroll records for approximately 1,500 employees in 10 Canadian divisions, for both...

  • Payroll Administrator

    2 months ago


    Burlington, Canada Tempel Canada Company Full time

    Tempel is America’s largest manufacturer of magnetic laminations for the motor and transformer industry, dating back to 1945. With manufacturing facilities in USA, Canada, Mexico, China, and India we continue to be a fast-growing industrial manufacturer providing a full range of highly efficient transformer components at our facility in Burlington Ontario,...


  • Burlington, Canada Gerrie Electric Wholesale Ltd. Full time

    At Gerrie Electric Wholesale Ltd., we are seeking a skilled Payroll and Benefits Coordinator to join our team. In this role, you will be responsible for administering the payroll process, responding to payroll and benefits inquiries, and maintaining confidentiality.Key Responsibilities:Administer hourly and salaried payroll, including calculating pay and...

  • Payroll Coordinator

    7 months ago


    Burlington, Canada Reach Out Centre for Kids Full time

    The **Payroll Coordinator** is responsible for the electronic processing of payroll and benefits for ROCK staff. The coodinator will ensure both legal compliance with both federal and provincial legislation and adherence to ROCK policies. The coordinator is required to be highly organized and accurate, while maintaining a welcoming presence in order to...


  • Burlington, Canada Landmark Global Full time

    **Company Background** Landmark Global is the international division of bpost, Belgium’s national postal service. Bpost employs more than 20,000 people, handles 3.9 billion items per year and delivers to more than five million addresses every day. For more than a decade, Landmark Global, with its roots in Southern California, has enabled our customers to...

  • Ottobock Canada

    4 hours ago


    Burlington, Canada Ottobock Full time

    **Otto Bock Health Care** is a leading global supplier of Orthotic and Prosthetic products for people with disabilities. Our vision is to help people maintain or regain their freedom of movement. We work towards this aim by providing outstanding innovation and technology leadership, a large range of services and the global presence of our sales and service...


  • Burlington, Canada O’Dell HVAC Group Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...

  • Payroll Team Lead

    7 months ago


    Burlington, Canada Laurel Steel Full time

    Established in 1967, _**_Laurel Steel_**_ has earned its reputation as North America's premier supplier of cold-finish bar, cold-drawn wire, and mesh products. Headquartered in a state-of-the-art, 350,000-square-foot facility in Burlington, Ontario, we have earned our industry standing through a continuous pursuit of quality. For more than five decades, our...


  • Burlington, Canada Acorn Stairlifts Full time

    **WHATS IN IT FOR YOU, YOU ASK?** - Part of a **FAMILY**. - **FUN-LOVING, POSITIVE **and **ENCOURAGING** atmosphere. - **BENEFITS **(Vision, medical, dental etc.), **3 WEEKS** vacation**, PAID** time-off, on-site parking**, CASUAL DRESS ATTIRE!** **WHO WE ARE**: Our Company is a fun and friendly environment where your work here matters. We pride ourselves...


  • Burlington, Canada Signal of Hamilton Full time

    **Title: Coordinator Admin** Reports to: Owner Location: [Burlington, ON] **Position Summary** **Soft Skills**: - Visioning: Understanding the big picture and requirements necessary to deliver services that reflect company values, goals, and purpose. Can communicate near-term goals as well as identify and hire new team members that align with Signal’s...


  • Burlington, Canada ASP Inc Full time

    **Payroll Specialist - Are you passionate about supporting organizations to achieve results and seeking the opportunity to join a team of Finance Professionals?A.S.P. Incorporated has provided security and customer service solutions for over 20 years to Canadian clients. We employ over 2000 employees and are a subsidiary of ICTS EUROPE, which is operating in...

  • Payroll Administrator

    3 months ago


    Burlington, Canada YESA Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year **Tasks**: - Calculate and prepare cheques for payroll - Prepare statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans - Perform clerical duties, such as maintain filing systems -...