Accounting and Office Assistant
7 days ago
**Essential Duties**:
The primary function of this position is as follows:
- Prepare, reconcile and maintain Fixed Asset schedule.
- Perform Month End closing tasks, including journal entries, bank reconciliation, GL accounts overview and GL accounts reconciliation including monthly financial reports.
- Perform monthly reconciliation of accrual and prepaid accounts and analysis of GL accounts, where required.
- Perform Variance Analysis statements as required.
- Upload approved budget to SAP.
- Prepare and submit the Cost Center report monthly with analysis on budget vs actual variances.
- Prepare Customer-wise profitability statement every month and review with senior management.
- Provide assistance in preparation and submission of the Quarterly Package to Japan.
- Prepare PAMA region monthly package.
- Manage purchase and disposal of all fixed assets.
- Manage and maintain the company’s communication systems, consisting of telephone (VOIP), mobile phone, and internet. Negotiate rates for all plans. Review and submit all associated invoices for payment.
- Prepare and submit Stats Canada Report.
- Assist General Manager with administration and facility management to manage both on-site and off-site storage.
- Manage office lunch room inventory. (coffee, tea re-orders etc.)
- Ensure company’s office is maintained neatly to give a professional appearance at all times.
- Ensure Fire Extinguishers are maintained, and preventive maintenance is performed, as required. Monitor and report all Health & Safety issues. Ensure action taken on actionable items, and maintain minutes of the JHSC meeting.
- Conduct periodic Fire drills as per local requirements.
**Academic Skills/Knowledge/Experience (preferred)**:
- Minimum of 5 years’ experience in accounting and 3 years’ experience on Admin support function.
- Able to communicate professionally and effectively.
- Proficiency in MS Office, SAP and other work related softwares.
- Able to work on computer for extended time period as required.
- Able to travel for business purpose, when required.
- Strong experience in accounting, assisting in administration, facility management and sound knowledge of all matters relating to Health & Safety and Environmental regulations.
- Strong organizational and interpersonal skills.
**Other Duties**:
Perform all other job-related tasks as assigned. Due to the independent nature of this position, the incumbent must perform all duties and job functions associated with this position.
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Overtime pay
Work Location: Hybrid remote in Markham, ON L3R 0C8
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