Office Administrator

7 months ago

Vaughan, Canada High North Laboratories Full time

**About Us**:
HIGH NORTH LABORATORIES INC is Canada’s fastest growing analytical laboratory providing the Cannabis industry with quick and reliable product testing to bring transparency and confidence to all transactions. We are committed to continuous quality improvement and innovation in our processes, and believe that a strong, cohesive, and committed team is a key factor to our success.

**Why Work for High North Laboratories?**

**We Value You**:At High North, we believe that a positive employee experience is all about creating and maintaining a supportive and inclusive environment where every employee feels welcome. Every one of our dedicated team members brings a unique perspective and we value and encourage the contributions they make.

**Growth**:This role will leverage all your skills and afford you the opportunity to learn new ones. We invest in training and development in a big way, so you can build your future along with ours, creating an impactful career unique to you.

**The Perks**:You will enjoy a competitive salary and a comprehensive benefits package, including medical anddental insurance; long-term disability; vacation and sick leave; paid holidays; and more.

**Attributes of a High North Laboratories,** **Office Administrator**

**Great Communicator**: You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level.

**Strong Project Manager**:You are exceptionally skilled at juggling multiple tasks, allocating andoptimizing resources and managing timelines. You manage a task from start to finish and keep everyone appropriately informed.

**Problem Solver**:You like to solve a variety of problems - no task is too big or too small. You thinkahead, consider all the variables, and anticipate challenges. You easily adapt to diverse range of duties and to overcome challenges constructively. You possess the ability to synthesize information to identify problems and solutions.

**Detail Oriented**:You are meticulously attentive to details, get it right the first time, and accuratelykeep track of all the moving parts.

**Autonomous**:Open adherence to the standards, guidelines, and operating procedures relevant to one’s role and as stipulated by organizational policy

**Integrity & Transparency**:You are self-confident and assertive, approachable, and responsive. Youunderstand the mission, needs, and direction of the organization.

**Adaptability & Agility**: Ability to be receptive and accepting of new ideas, methods, and processes.

**Core Responsibilities**:

- Overseeing and coordinating office administrative procedures.
- Managing office inventory.
- Reviewing and implementing new administrative procedures.
- Performing general administrative duties.
- Preparing communications and corresponding with vendors/suppliers/customers and staff.
- Coordinating office services, such as equipment repair, supplies, forms, shredding, parking, garbage removal and security services.
- Assembling data and preparing periodic and special reports, manuals and correspondence.
- Arranging or supporting meetings and appointments for Executive team and providing reminders.
- Maintaining confidential information for the business, ensuring information is handled appropriately.
- Receiving calls, taking messages and routing correspondence.
- Handling requests and queries appropriately.
- Making travel arrangements.
- Filing expenses for Executives and Director of People and Culture.
- Taking dictation and minutes and accurately enter data.
- In partnership with People & Culture, assisting in HR administrative functions.
- Special Projects as assigned by the Director of People & Culture and Executives.

**Skills, Qualifications and Experience**:

- Degree or Diploma, in business administration or communications an asset.
- 3+ years of Administrative/Executive Assistant/Office Management experience.
- Full comprehension of office management systems and procedures.
- Strong proficiency in Microsoft Office suites and other advance office technology.
- High Proficiency in English verbal and written communication skills.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- Comfortable working in a fast-paced environment
- Discretion and confidentiality.
- Experience with Dayforce by Ceridian an asset or any HRIS software.

**Job Types**: Full-time, Permanent

**Salary**: From $50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 3 years (required)
- Office management: 2 years (preferred)
- Executive Administration: 2 years (preferred)

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