Administrative Assistant

2 weeks ago


Ottawa, Canada Notre-Dame Cemetery Full time

**Summary**

We are seeking a motivated and detail-oriented student to join our team as a Summer Student Administrative Assistant. This is a great opportunity for students looking to gain practical experience in an office environment and develop their administrative skills.

The Administrative assistant, Receptionist is responsible for welcoming families. The Administrative assistant, Receptionist must also carry out the administrative follow-up of sales.

**Tasks**
- Answer all incoming phone calls
- Greet clients and families, first point of contact
- Take payments
- Assemble the files and packages, photocopies
- Make appointments and organize the schedules
- Coordinate cemetery services with the maintenance team
- Research
- Data entry
- Correspondence and ensure appropriate follow-up
- Transmit the documents in accordance with the various requests
- Maintains updated systems for filing, inventory, mailing, and databases
- Scanning and filing of documents
- Handling archived documents
- Preparation and sorting of mail
- Verification of sensitive documents

**Requirements and skills desired**
- Currently enrolled in a post-secondary program (college or university)
- College diploma in office administration or office technology would be an asset
- 1 year’ experience in customer service or in a similar position
- Superior telephone manners and strong interpersonal skills
- Diplomacy and tact
- Ability to work with the public
- Ability to demonstrate great compassion and dignity
- Ability to work alone and in a team
- Excellent communication skills (verbal and written) in both official languages (English and French)
- Ability to manage multiple files at once and meet deadlines, while delivering quality results
- Recognized for his/her rigor, integrity, confidentiality and autonomy
- Excellent knowledge of the MS Office suite
- Knowledge of the Roman Catholic Church would be an asset
- Recent and satisfactory Enhanced Police Information Check processed by the Archdiocese.

**Job type**
- Fixed term: May 2024 to October 2024
- Full-time - 35 hours per week.
- 8:00 am to 4:00 pm Monday to Friday (including one (1) hour unpaid lunch break)

**Hourly Salary**:$17.85

**How to apply**

**Application Deadline**

May 6th 2024

**In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Ottawa-Cornwall provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.**

**Job Type**: Seasonal
Contract length: 5 months

Pay: $17.85 per hour

Expected hours: 35 per week

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2024-05-06
Expected start date: 2024-05-20



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