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Rfp Request

4 months ago

Edmonton, Canada Edmonton O-day'min Primary Care Network Full time

REQUEST FOR PROPOSAL
Contract Health Information Analyst

**Request for Proposal** | Edmonton O-day’min Primary Care Network

**Request for Proposal (RFP)**:
**Contract Health Information Analyst**

**Issued by**: Edmonton O-day’min Primary Care Network

**RFP Issue Date**: May 06, 2024

**Proposal Due Date**: May 15, 2024

The Edmonton O-day’min Primary Care Network (EOPCN) is seeking proposals from
qualified vendors for the services of a Contract Health Information Analyst. The
selected vendor will work with the Evaluation and Data Lead and will be responsible
for database management, cloud automation, and business intelligence (BI) reporting
support for operational reporting within EOPCN. Utilizing a variety of tools, the
contractor will oversee the database management and ensure processes are
sustainable and scalable to meet evolving data needs.

**PROJECT OBJECTIVES
**Goal**
To enhance the efficiency, security, and scalability of data management processes in a clinical setting by
transitioning from Excel to a more robust SQL Server database system. Additionally, the project aims to lay a solid
foundation for further integration and scaling in the next phase.
- Transition the current data management - Provide comprehensive training, create
processes from Excel to SQL Server to enhance training materials, and conduct follow-up
data handling and security in a clinical setting. meetings to ensure effective use of the new
- Implement Microsoft Forms to populate SQL system.

Server databases automatically using Power - Lay the groundwork for the next phase, which
Automate, ensuring seamless data entry and will focus on integrating additional
- Develop a Business Intelligence (BI) dashboard database.

to enable the leadership team to view, filter,
and search data efficiently.

**Request for Proposal** | Edmonton O-day’min Primary Care Network

**DELIVERABLES
**The vendor shall deliver**:

- SQL Server Implementation: Successful leadership to effectively view, filter, and search

transition from Excel to SQL Server for all database information.
current data management processes. - Training and Support: Provision of
- Automation with Microsoft Forms and Power comprehensive training sessions, creation of

Automate: Set up to allow automatic detailed training materials, and execution of
population of SQL Server databases from MS follow-up meetings to ensure smooth
Forms. transition and usability of the new system.
- Business Intelligence Dashboard: Development

and deployment of a BI dashboard to enable

**Estimated timeline for key milestones:
**MONTH 1 MONTH 2 MONTH 3**
- Completion of - Finalization and testing - Deployment of the BI dashboard.
transition plan from of SQL Server - Conduct comprehensive training sessions
Excel to SQL Server. integration. and distribute training materials.
- Start of - Development and initial - Start follow-up meetings to address any
development for the testing of the BI initial concerns and ensure system
automatic data entry dashboard. functionality.
process using MS
Forms and Power - Project Completion and Review:
Automate. Evaluation of all Phase I deliverables,

ensuring all systems operate smoothly
and effectively, preparing a detailed

report/presentation for stakeholders.

**Request for Proposal** | Edmonton O-day’min Primary Care Network

**PROPOSAL GUIDELINES AND REQUIREMENTS
**Proposal Submission: Proposal Content**:

- Proposals must be submitted electronically by - **Executive Summary**: Brief overview of the

(Attn: Al-Bakir). understanding of the project goals and how
- Proposals should be in PDF or MS Word they intend to meet them.

format, clearly labeled with the project title - **Technical Approach**: Detailed description of
and the name of the submitting organization the proposed methodology, technologies to
or individual. be used, and a plan to achieve the deliverables

listed in the RFP.
- **Team Qualifications**: Profiles of the project

team members, including their roles, relevant
experience, and qualifications. Include
information about any subcontractors if
applicable.
- **Budget and Pricing**: Detailed breakdown of

all costs associated with the project. Include
pricing models and payment terms (e.g., fixed
- price, time and materials, milestone-based
payments, etc.)
**EVALUATION CRITERIA
Proposals will be evaluated based on the following criteria:

- Vendor’s demonstrated ability in managing and analyzing health data.
- Experience and qualifications of the team.
- Cost-effectiveness of the proposal.
- Vendor’s references and performance on similar projects.

**Request for Proposal** | Edmonton O-day’min Primary Care Network

**TERMS AND CONDITIONS
**Terms**
**Working Arrangement**: The Contract Health **Termination Clauses**: Either party may terminate the
Information Analyst is expected to work primarily contract with written notice 30 days in advance.
remotely. However, to facilitate effective Specific conditions for termination due