Administrative Assistant

Work Term: Permanent
- Work Language: English
- Hours: 20 to 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
**Tasks**:

- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Outlook
- MS Word
- Accounting software
- MS Office
- Quick Books
- Adobe Acrobat Reader
**Technical terminology**:

- Financial
- Business
**Bookkeeping and accounting**:

- Manual
**Area of specialization**:

- Correspondence
- Reports and records
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Quick learner
**Screening questions**:

- Are you currently legally able to work in Canada?
**Workplace information**:

- Remote work available
**Other benefits**:

- Free parking available
- Other benefits
- Team building opportunities
- Parking available
- Variable or compressed work week