Bookkeeper & HR/office Administrator
4 months ago
**About Dokainish & Company**
Since 2011 Dokainish & Company has been providing world class professional consultancy services.
We specialize in working diligently and collaboratively with our clients to achieve long-lasting and impactful results across numerous business functions.
Our areas of expertise include, Project Management, Quantitative Risk Analysis, Organizational Change Management, Project Controls, Enterprise Reporting, Estimating, Asset Management, and System Implementation for Capital Projects. We draw upon decades of project experience to deliver customized solutions to our clients’ most complex challenges.
We are a fast-growing organization, currently seeking a motivated, driven entry to mid-level professional to join our high-achieving, diverse, innovating team.
**The Opportunity**:
**This is a full-time, non-remote position based in downtown Toronto.**
**ROLE SUMMARY**
**Bookkeeping**:
- Responsible for all Accounts Payable/Accounts Receivable activities.
- Reconcile bank statements and financial discrepancies.
- Process and record vendor invoices.
- Verify and reconcile expense reports.
- Prepare and issue payments to vendors in a timely manner.
- Generate and send out invoices to clients.
- Record and reconcile client payments and monitor and follow up on overdue payments.
- Provide general administrative support to the senior team.
- Organize and maintain financial documents and records.
- Assist in the preparation of financial reports and presentations.
- Maintain organized and up-to-date financial records.
- Assist in maintaining accurate financial records.
- Support tax reporting activities.
- Support with budget preparation.
- Contribute to process improvements within finance and accounting.
- Undertake additional bookkeeping tasks, other projects, and relevant ad hoc requests as needed.
**Office Administration**:
- Tracking and ordering office supplies and kitchen supplies.
- Greeting clients, making their visit a comfortable experience.
- Perform a wide range of administrative functions including filing, archiving, mail, deliveries as needed.
- Support with booking travel and reservations as needed.
- Coordinating third party and vendor services, and other office duties as required.
**HR**:
- Support with benefits administration.
- Maintain and update employee records.
- Support with recruitment and onboarding activities.
- Support with drafting HR documentation, and other duties as required.
**Skills & Qualifications**:
- A diploma or degree in Administration, related field (or equivalent work experience).
- 1-2 years of professional experience with bookkeeping.
- Understanding of HR Admin tasks is an asset.
- Solid understanding of accounting principles and bookkeeping practices.
- Experience with Accounts Payable and Receivable is a must.
- Proficiency in Microsoft Office Suite and relevant accounting software.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with integrity and professionalism.
- Strong verbal and written communication skills.
- Ability to work collaboratively in a team environment.
- Eagerness to learn and take on new responsibilities.
- Exceptional organizational and time management skills, able to manage competing priorities, deadlines, and the flexibility to adjust to changing operational needs.
- Ability to analyze financial data and prepare financial reports, statements, etc.
- Working knowledge of short and long-term budgeting and forecasting is an asset.
- Experience with improving internal controls.
- A proactive, hands-on strategic thinker with solid problem-solving.
- Solid, overall business acumen, work ethic, and a strong mindset for continuous improvement.
- Ability to commute or plan to relocate before starting work (required); this is a full-time, non-remote position based in downtown Toronto, Ontario (not remote).
We take immense pride in our high performing, collaborative team. We recognize and value the uniqueness of every individual who works at Dokainish & Company, and we aim to harness our strengths into a synergistic team that thrives in an environment of open communication, accountability, trust, and respect.
We are highly skilled when moving ideas into actions and empower each other to deliver outstanding results.
- Dokainish & Company is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to age, gender, race, colour, religion, sexual orientation, gender identity, national origin, disability, age and veteran status, or any other protected status required by applicable law._
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Dokainish & Company AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance._
oHJf837S0r
-
Office Services Coordinator
4 weeks ago
Toronto, Canada Head Office Full time**Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...
-
HR Administrator
2 weeks ago
Toronto, Ontario, Canada Medecins Sans Frontieres Full timeJob Title: HR/Finance AdministratorJob Summary:We are seeking a highly skilled and experienced HR/Finance Administrator to join our team at Doctors Without Borders/Médecins Sans Frontières (MSF). As a key member of our administrative team, you will be responsible for providing sound administrative management to our logistical and medical...
-
HR & Office Administrator
5 months ago
Toronto, Canada Hard Rock Digital Full time**What are we building?** Hard Rock Digital is a team focused on becoming the best online sportsbook, casino, and social casino company in the world. We're building a team that resonates passion for learning, operating and building new products and technologies for millions of consumers. We care about each customer's interaction, experience, behavior, and...
-
HR/Finance Administrator
5 months ago
Toronto, Canada Medecins Sans Frontieres Full timeResponsibilities As a human resources (HR) and finance administrator, you will deliver support to Doctors Without Borders/Médecins Sans Frontières (MSF)’s logistical and medical teams by providing sound administrative management. You will oversee project personnel records and participate in the hiring, training and supervision of locally hired...
-
Bookkeeper/office Administrator
5 months ago
Toronto, Canada hitplay Full time**Why hitplay?** Everything we do is simple, smart, and customer focused. We are passionate about building connected experiences that people love. We’re a team that supports each other and together we help our customers through the intelligent design, deployment, and support of integrated audio-visual systems. You’ll have an opportunity to work in a...
-
Office Administrator
2 weeks ago
Toronto, Canada Miller Tavern Yonge St Full timeThe Miller Tavern is looking for a full-time Office Administrator to join our team! **Job Summary**: **DUTIES AND RESPONSIBILITIES**: **Administrative Duties**: - Maintain and update records, files, and databases. - Schedule and coordinate meetings, appointments. - Order and manage office supplies and equipment. - Prepare and distribute internal...
-
Bookkeeper
4 weeks ago
Toronto, Canada Westridge HR Full timeSeeking a Talented Bookkeeper – Your Financial Expertise is Wanted!Westridge HR Professionals is excited to assist in recruiting for our valued client, with whom we have enjoyed a long-standing partnership. We have successfully placed several talented professionals there, supporting their continued growth and success.The Organization: Located in the heart...
-
Office Administrator/bookkeeper
4 months ago
Toronto, Canada Robert McMaster Medicine Full timeOffice Administrator **Duties**: - Organize receipts - Scanning / Filing - Some bookkeeping - Organize and maintain files, both physical and electronic **Skills**: - Strong organizational and time management abilities - Proficient in using office software, such as Microsoft Office Suite - Attention to detail - Previous experience in office administration...
-
Office Administrator
1 month ago
Toronto, Canada Sizanid HR Inc Full timeManagereception duties including greeting visitors answering phones anddirecting callsprofessionally.Providecomprehensive administrative support to staff and management suchas scheduling appointments managing calendars and preparing meetingmaterials.Maintainefficient filing systems (physical and digital) for all companydocuments andrecords.Overseeoffice...
-
Bookkeeper/office Administrator
4 months ago
Toronto, Canada Nordic Environmental & Demolition Full time**Duties** - Assist with bookkeeping tasks, including data entry, accounts payable and receivable, and payroll processing. - Maintain accurate and organized financial records and documentation. - Prepare financial reports and statements for review by the bookkeeper or accountant. - Reconcile bank statements and resolve any discrepancies. - Assist with...
-
Office Manager
6 months ago
Toronto, Canada Canadian Black Chamber of Commerce Full timeSchedule A. The Canadian Black Chamber of Commerce (CBCC) Job **Description**:Office Manager and HR Generalist Summary: The Canadian Black Chamber of Commerce (CBCC) is dedicated to elevating economic development of the Black Business Community (BBC). We are committed to conducting the required collaboration and research that delivers evidence-based...
-
HR Generalist
1 month ago
Toronto, Canada Sizanid HR Inc Full timeSourcescreen and interview qualified candidates for openpositions.Developand implement effective recruitment strategies to attract toptalent.Managethe applicant tracking system (ATS) and maintain accuraterecords.Conductreference checks and coordinate backgroundscreening.Prepareand deliver compelling job offers to successfulcandidates.Stayuptodate on current...
-
Bookkeeper and Office Administrator
4 months ago
Toronto, Canada Time Art Appraisal & Auction Full time**Roles & Responsibilities** Reporting to the Accounting Manager, this position holds responsibility for day-to-day bookkeeping tasks and a wide array of administrative duties. **Duties and responsibilities include but are not limited to**: - General bookkeeping postings and journal entries - Preparation and processing of invoices, administer accounts...
-
Office and HR Manager
5 months ago
Toronto, Canada Walton General Contracting and Giaimo + Associates Architects Full time**Walton** is a specialized construction management outfit and **Giaimo** is an architectural practice invested in the rehabilitation, restoration and renovation of existing and heritage buildings. They ensure a sustainable approach for each project they undertake. The two companies have recently integrated, offering clients their dual expertise while...
-
Experienced Bookkeeper
2 months ago
Greater Toronto Area, Canada Design-Build - Full time**Job Title: Experienced Bookkeeper & Office Administrator** **Company Overview**: We are a small to medium-sized firm providing **Architectural Design, Interior Design, Construction, and Project Management** services across Southern Ontario. Our company focuses on **custom home building, luxury homes, low-rise residential projects, townhome development**,...
-
Office Coordinator
3 weeks ago
Toronto, Ontario, Canada The HR Pro Full timeAbout The HR ProThe HR Pro is a leading firm of human resources experts based in Toronto specializing in customized HR solutions and business advisory services. Our mission is to provide high-quality tailored solutions to businesses and individuals throughout the Greater Toronto Area.Position OverviewWe are seeking a highly organized and motivated Office...
-
Office Coordinator
3 weeks ago
Toronto, Ontario, Canada The HR Pro Full timeAbout The HR ProThe HR Pro is a leading firm of human resources experts based in Toronto specializing in customized HR solutions and business advisory services. Our mission is to provide high-quality tailored solutions to businesses and individuals throughout the Greater Toronto Area.Position OverviewWe are seeking a highly organized and motivated Office...
-
Finance Officer
2 months ago
Toronto, Ontario, Canada First Foundations Jewish Community Preschools Full timeAbout the RoleWe are seeking a highly skilled Finance Officer to join our team at First Foundations Jewish Community Preschools. As a key member of our finance department, you will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record...
-
Finance Officer
2 months ago
Toronto, Ontario, Canada First Foundations Jewish Community Preschools Full timeAbout the RoleWe are seeking a highly skilled Finance Officer to join our team at First Foundations Jewish Community Preschools. As a key member of our finance department, you will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record...
-
HR Administrator
7 days ago
Toronto, Ontario, Canada Randstad Canada Full timeJob Summary:The HR/Payroll Coordinator works collaboratively within the HR team, with responsibility for HR/Payroll administration, HR programs support, as well as specialist responsibility in the area of payroll and benefits. Key Responsibilities: Responsible for all HR/Payroll administration requirements, including employee letters, payroll forms/inputs,...