Executive Assistant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**LAW Alberta Law Reform Institute**:

- Competition No.

**S101952575**
- Posting Date

**Feb 13, 2024**
- Closing Date

**Mar 04, 2024**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$47,918 to $64,697 per year**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - This role is in-person at North Campus, Edmonton.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**About the Law Reform Institute**

**Position Summary**

The Executive Assistant provides support to the Executive Director of the Alberta Law Reform Institute [ALRI]. This includes managing calendars and providing support where needed so the ED can perform their duties more effectively. The role of managing the preparations for the regular board meetings is also a priority for this position. The Executive Assistant also administratively supports some of the Institute projects, makes travel arrangements for the Board members and staff of the Institute, manages the Institute’s small library, and assists with event planning and management.

**Duties**
- Support the governance and operational activities of the Executive Director, including correspondence, managing the daily calendar and gathering meeting materials.
- Manage the preparations and logistics for the regular meetings of the ALRI Board of Directors. This includes the creation of draft agendas, collect meeting materials, manage logistics, and prepare and distribute minutes.
- Offer administrative support for ALRI projects and Legal Counsel by arranging project committee meetings, format project reports for publication, including footnotes, using advanced MS Word skills and legal citation format standards.
- Act as the ALRI corporate secretary including managing filing obligations and updating corporate records.
- Other general administrative duties such as managing ALRI document MS Word templates, make travel arrangements and manage travel claims for ALRI Board and staff as well as manage the purchases and filing for the Institute’s library.

**Minimum Qualifications**
- Undergraduate degree or completion of diploma or certificate program preferred; or High School Diploma with equivalent experience.
- Five years of related experience in a post-secondary environment, government, or possibly a law firm.
- Experience as an Executive Assistant, by providing support to scheduling, and the preparation or finding meeting materials for a busy Executive.
- Experience with managing the logistics for Board or similar business meetings.
- Demonstrated ability to work independently and collaboratively in a high level team environment while managing competing priorities.
- Strong commitment to confidentiality and professionalism.
- Proficient with Microsoft Office (including Advanced Word skills), Adobe Acrobat, and the Google suite.
- Excellent proofreading and business writing skills.

**Preferred Qualifications**
- Experience searching on-line databases.
- Legal experience is not required, but some familiarity with the legislative, or court systems in Alberta would be an asset.

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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