Current jobs related to Office Administrator/document Controller - Toronto - STRABAG Inc.
-
Office Administrator/document Controller
3 months ago
Toronto, Canada STRABAG Inc. Full time**Job Summary**: Under the direction of the Commercial Project Manager and the Project manager, the Office Administrator/Document Controller will be responsible to oversee and manage all the project documents, ensuring all the documents are signed, all the data is accurate, and stored as per the company policies and procedures. Also, the organization and...
-
Document Control Administrator
4 months ago
Toronto, Canada Questrade Financial Group Full timeQuestrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...
-
Office Administrator
3 months ago
Toronto, Canada BBA inc. Full time**Type of position**: Regular Your future role on our team Responsibilities of the Administrative Assistant include supporting the Office Director in his or her daily management tasks as well as supporting administrative / secretarial needs of staff as well as document control support. With us, you’ll get the opportunity to... Answer general telephone...
-
Office Administrator
4 months ago
Toronto, Canada BBA inc. Full time**Type of position**: Régulier Your future role on our team Responsibilities of the Administrative Assistant include supporting the Office Director in his or her daily management tasks as well as supporting administrative / secretarial needs of staff as well as document control support. With us, you’ll get the opportunity to... Answer general...
-
Document Controller
2 weeks ago
Toronto, Canada Insight Global Full timeMust-haves - 5+ years of experience as a Document Controller/Project Administrator ideally executing industrial construction projects. - Experience managing engineering documents within a project in the $10-20 million CAD range. - Excellent Computer Skills (SharePoint, Microsoft Office Suite -- Excel, Visio, Word, PP). - Strong administration experience...
-
Document Controller
4 days ago
Toronto, Canada Insight Global Full timeMust-haves- 5+ years of experience as a Document Controller/Project Administrator ideally executing industrial construction projects.- Experience managing engineering documents within a project in the $10-20 million CAD range.- Excellent Computer Skills (SharePoint, Microsoft Office Suite -- Excel, Visio, Word, PP).- Strong administration experience...
-
Document Controller
3 months ago
Toronto, Canada Adamson Associates Architects Full timeReporting to the Document Control Manager and Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this can also be a great entry-level opportunity for those with an interest in bringing clarity...
-
Document Controller
5 months ago
Toronto, Canada Selrhub It Solutions Full time**Responsibilities**: - Manage the organization, distribution, and maintenance of documents and records in a centralized document management system. - Ensure that all documents are accurately labeled, filed, and stored according to established procedures and standards. - Monitor document lifecycle from creation to disposal, ensuring compliance with...
-
Document Controller
3 months ago
Toronto, Canada Adamson Associates Architects Full timeWe are currently looking for a motivated and hardworking individual to help us in building our many exciting projects. Reporting to the Project Manager, you will be responsible for various administrative tasks that surround the transfer, recording, storage, retention and filing of project documents. While those with previous experience are preferred, this...
-
Document Controller
3 months ago
Toronto, Canada Dragados Canada Inc. Full timeDragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Document Controller to join its dynamic and energetic team. Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with...
-
Document Controller
3 months ago
Toronto, Canada ALSTOM Full timeReq ID:439863 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...
-
Document Controller
3 months ago
Toronto, Canada ALSTOM Full timeReq ID:402728 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...
-
Document Controller
3 months ago
Toronto, Canada ALSTOM Full timeReq ID:450624 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...
-
Document Controller
3 months ago
Toronto, Canada Dragados Canada Inc. Full timeDragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced** **Document Controller **to join our dynamic and energetic team in **downtown Toronto**.** Dragados Canada was established in 2008 and has grown steadily into an...
-
Administrator, Document Control
3 months ago
Toronto, Canada Questrade Financial Group Full timeQuestrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...
-
Document Controller
4 months ago
Toronto, Canada Randstad Canada Remote Work Freelance Full timeOur client seeks a business-oriented Document Controller with a demonstrated history of effectively launching document management systems. Responsibilities include establishing document quality and metadata standards, recommending folder structures, and providing DMS training. Acting as the resident expert, you will advise on implementing new functions and...
-
Document Controller
4 months ago
Toronto, Canada Randstad Canada Full timeOur client seeks a business-oriented Document Controller with a demonstrated history of effectively launching document management systems. Responsibilities include establishing document quality and metadata standards, recommending folder structures, and providing DMS training. Acting as the resident expert, you will advise on implementing new functions and...
-
Administrator, Document Control
4 months ago
Toronto, Canada Questrade Financial Group Full timeAdministrator, Document Control (onsite) - contract 5700 Yonge St, North York, ON M2M 4K2, Canada Req #2721 Thursday, May 23, 2024 Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be...
-
Document Controller
4 weeks ago
Old Toronto, Canada Turner & Townsend Full timeCompany Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise,...
-
Document Controller
2 months ago
Toronto, Canada Turner & Townsend Full timeCompany Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of...
Office Administrator/document Controller
4 months ago
**Job Summary**:
Under the direction of the Commercial Project Manager and the Project manager, the Office Administrator/Document Controller will be responsible to oversee and manage all the project documents, ensuring all the documents are signed, all the data is accurate, and stored as per the company policies and procedures. Also, the organization and coordination of all the administrative activities facilitate an effective office environment.
**Essential Duties and Responsibilities**:
1. Provide administrative support to the Project Manager, Commercial Project Manager, and Construction Manager.
- Includes typing of memos, documents, and correspondence.
- Calendar and Schedule Management appointments as required.
2. Manage and maintain all project documents
- Ensure timely, accurate, and efficient preparation of documents
- Control numbering, sorting, filing, storing
- Storing and retrieval of both electronic and hard copy documents produced by technical teams and departments
3. Coordinate Workflow and Office Activities
- Maintain the general appearance of the office.
- Organize and maintain filing system.
- Greet visitors, answer/screen/direct phone calls, and take/forward messages.
- Track all incoming mail, and process outgoing mail.
- Order office supplies/maintain supply room and arrange for courier/shipment pickup.
- Maintain and organize kitchen and lunchroom and supplies.
4. Organize internal and external meetings
- Create, transcribe and distribute meeting agendas and minutes.
- Set up conference calls.
- Prepare catering requests and ensure prompt delivery of service.
5. Event Planning
- Organize social events and design required correspondence.
6. Coordinate IT with an external organizer
- Ensure proper and functional internal IT requirements.
- Ensure inactive users are removed.
7. Manage and process correspondence
- Update/maintain the document management system for all contractual correspondence.
- Ensure that all required signatures are on all outgoing documents before submission.
- Bind documents for various departments.
8. Perform other related duties as assigned by Management.
- Knowledge and Skills:
- Strong MS Office skills (Word, Excel, and PowerPoint)
- Superb organizational and time management skills
- Excellent written and verbal communication skills
- Attention to detail
- Self-motivated, persistent, and flexible
**Qualifications**:
- 1 + year experience as an office administrator.
- College Diploma in Office Administration is an asset.
- Ability to deal with confidential issues professionally.
- Must have valid driver’s license and ability to supply own transportation.
**Physical Demands**:
While performing the duties of the job, the employee may be required to lift to 10 lbs.
**Work Environment**:
The employee is generally required to work in an office setting.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- RRSP match
- Vision care
Schedule:
- 8 hour shift
Work Location: In person
