Payroll Coordinator

3 weeks ago

Prince Albert, Canada City of Prince Albert Full time

**Position Overview**:
The Payroll Coordinator is responsible for overseeing the compiling, processing and auditing of payroll and benefit information. This includes managing payroll preparation; processing payroll information; completing and submitting payroll reports, maintaining payroll records and auditing overtime, sick time and other benefit usage. The Payroll Coordinator is also responsible for overseeing and coordinating the activities of the Payroll Clerks.

**Principle Duties & Responsibilities**:
1. Key Leadership Responsibilities:

- Provide direction, supervision, mentorship, training and support to Payroll Clerks.
- Scheduling of staff and assignment of duties to Payroll Clerks.
- Ensure the accuracy of payroll information and systems by developing, reviewing and

coordinating all payroll systems on an ongoing basis.
- Assist with the recruitment process for Payroll Clerks.
- Assist with the development of operating procedures, manuals and directives for the

Payroll Clerks and monitor and ensure appropriate implementation of policies.
- Research and respond to complex issues related to employee payments, benefits,

pension and other payroll related issues.
- Review and make recommendations regarding process improvements related to payroll

activities.
- Provide coverage for the Payroll Clerks, as required.
- Establish and maintain Corporate FTE counts.
- Lead payroll change initiatives.

2. Key Operational Responsibilities
- Ensure that payrolls are reviewed, verified and completed according to schedule.
- Review, evaluate and administer the pension plan and group insurance deductions for all

City employees.
- Complete and submit accurate reports and remittances to the Federal and Provincial

governments, and any other regulating bodies.
- Audit overtime, sick time and other entitlements and provide reports as required
- Provide wage and employment information to various departments for further analysis,

forecasting and budgeting purposes.
- Balance CRA Quarterly Account Summary to Payroll remittances.
- Analyze payment history and calculate retroactive pay
- Update payroll records and systems according to contract and legislative changes and

requirements.
- Track and reconcile employee attendance records, and balance leave entitlements

including sick, vacation, banked time, etc. and prepare reports and summaries as
required.
- Calculate, input and balance T4 information, including Taxable Benefits, Retirement

Allowances, Employment Income, etc

3. General Duties
- Attend to all inquiries through personal, telephone, and written communication.
- Follow acts, regulations, bylaws, agreements, policies and procedures.
- Follow regulations, acts and policies of Occupational Health & Safety.
- Perform other related duties as assigned

**Required Qualifications**:

- Diploma or Degree from an accredited institution in Business Administration, Commerce

or Finance and/or an equivalent combination of education and experience acceptable to
the City.
- Certification through the Canadian Payroll Association as a Payroll Compliance Practitioner
- At least five (5) years of payroll experience
- A minimum of three (3) years progressively responsible leadership/supervisory

experience.

Key Knowledge, Technical Skills and Abilities
- Knowledge of Canadian payroll legislation, requirements and procedures.
- Excellent customer service skills.
- Strong communication skills, both written and verbal.
- Follow oral and written instructions.
- Perform calculations and data entry with speed and accuracy.
- Always maintain a high level of confidentiality.
- Work independently and effectively manage time and tasks

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