Executive Assistant

6 days ago


Calgary, Canada Trotter & Morton Group of Companies Full time

Trotter & Morton Group of Companies are a diverse group of building trades experts offering unique and integrated construction solutions for our divisions specializing in industrial construction, commercial construction, facility services and building maintenance.

Since 1927, our skilled workforce has brought their high-quality workmanship, experience, and passion to a diverse project portfolio that includes some of Alberta and British Columbia 's most iconic structures.

At Trotter & Morton, we know we're only as good as our employees. We are looking to hire hard-working and committed individuals who will contribute to our team of experienced personnel by bringing a willingness to learn and an entrepreneurial spirit to every project. We are currently looking for an Executive Assistant to join our team

**What's In It For You**
- Base salary range $65,000 to $80,000 per annum based on experience
- Minimum 3 weeks’ paid vacation
- Extensive benefit plan
- RRSP Matching
- Professional development and training resources
- Health and Wellness program
- Inclusive and engaging work environment
- Fun company events and barbeques

**Roles and Responsibilities**

**Board Support**
- Prepare and distribute comprehensive board packages and materials in advance of meetings
- Attend board meetings, take detailed notes, and ensure follow-up actions are documented and completed
- Maintain accurate and organized records of board activities and correspondence

**Executive Travel Management**
- Coordinate and manage all aspects of executive travel arrangements, including flights, accommodations, transportation, and itineraries.
- Troubleshoot travel issues and adjust plans as necessary

**Expense Management**
- Prepare, review, and submit expense reports for the executive team in compliance with organizational policies
- Track and reconcile expenses to ensure accurate reporting

**Meeting Coordination**
- Schedule and organize executive-level meetings, including preparing agendas, materials, and logistics
- Manage executive calendars to optimize time and prioritize critical tasks

**Administrative Support**
- Act as the point of contact for internal and external communications for the executive team
- Handle confidential information with discretion
- Perform general administrative duties, such as managing correspondence, filing, and other tasks as needed

**Required Skills**:

- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g.,Teams).
- Detail-oriented, with an emphasis on quality of work
- Excellent ability to prioritize work tasks according to deadlines
- Strong oral and written communication skills
- Strong analytical and organizational skills
- High level of professionalism, discretion, and confidentiality

**Required Experience**
- University degree or diploma in business administration or a related field, and/or equivalent relevant work experience.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role
- Prior experience supporting senior executives or board operations is highly desirable

**Our Commitment to Diversity**

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.


  • Executive Assistant

    6 months ago


    Calgary, Canada ROSC Solutions Group Full time

    **Executive Assistant** Bowline Health We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices. We are seeking a dynamic and proactive Executive...

  • Executive Assistant

    1 month ago


    Calgary, Canada Peters & Co. Limited Full time

    **OPPORTUNITY - EXECUTIVE ASSISTANT, CORPORATE FINANCE** **Role: Full-time, Employee** **Location: Peters & Co. Limited - Office, Calgary AB (not remote or hybrid)** **Start Date: January 2025 or earlier** - Peters & Co. is a full-service investment dealer that has specialized in the Canadian energy sector for over 53 years._ An **Executive Assistant,...

  • Executive Assistant

    6 months ago


    Calgary, Canada De Havilland Full time

    De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing,...

  • Executive Assistant

    3 months ago


    Calgary, Canada South Calgary Oral and Maxillofacial Surgery Full time

    **Executive Assistant** **Executive Assistant Responsibilities**: - Prepare reports, memos, letters, and other essential documents. - Handle basic administrative tasks to facilitate smooth operations. - File and retrieve corporate records, documents, and reports. - Research and compile data to create documents for review and presentation by the surgeon or...

  • Executive Assistant

    6 months ago


    Calgary, Canada Trico Homes Full time

    **Position Summary** The Executive Assistant is responsible for a wide variety of administrative duties and management of day-to-day business activities in support of the Executives of the Trico Group of Companies, including the Founder, President & CEO of Trico Residential, and President of Trico Communities. Duties include but are not limited to,...

  • Executive Assistant

    3 weeks ago


    Calgary, Canada AgeCare Full time

    **The Opportunity** Are you a self-driven and passionate individual? AgeCare is looking for a dynamic person to join our team as an Executive Assistant. The Executive Assistant provides executive administrative support to the CEO, COO and Senior Vice Presidents of Operations for Alberta and British Columbia. The Executive Assistant performs, coordinates,...

  • Executive Assistant

    6 months ago


    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at the Justin Havre Real Estate Team. If you want to work with top-performers in real estate, here’s your chance. This is a job for...

  • Executive Assistant

    3 months ago


    Calgary, Canada Avmax Careers - Canada Full time

    **Employment Type**:Full-time Permanent **Location**:Calgary, AB **Division/Department**:Avmax / Sunward **Available vacancies**:1 **About Avmax**: Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide. Our vision at Avmax Group Inc. ("Avmax") is to simplify our...

  • Executive Assistant

    5 days ago


    Calgary, Canada BGIS Full time

    **Who We Are** **Summary** The **Executive Assistant**provides a wide range of administrative support duties for the Executive Management Team. **Given the criticality of the position levels supported by this role**: - This role requires an individual who is exceptionally skilled at providing administrative support to individuals at the executive...

  • Executive Assistant

    3 weeks ago


    Calgary, Canada Sidhu Investment Group Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.  ResponsibilitiesCalendar...

  • Executive Assistant

    2 months ago


    Calgary, Canada Kindred Connections Society Full time

    **About Kindred** - At Kindred, we’re convinced the key to living well is healthy relationships with self, family, and others. But relationships are complicated and sometimes we find ourselves in vulnerable places, disconnected from those who matter most. Kindred’s purpose is to realize the power of human connection, and it shapes everything we do....

  • Executive Assistant

    3 weeks ago


    Calgary, Canada Sidhu Investment Group Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.  ResponsibilitiesCalendar...

  • Executive Assistant

    3 weeks ago


    Calgary, Canada Sidhu Investment Group Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.  ResponsibilitiesCalendar...

  • Executive Assistant

    3 months ago


    Calgary, Canada Logel Homes Full time

    Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada’s Best Managed Companies (Platinum Standard), the 8-time winner of Customer Insights Best Customer Experience and 2020,2021& 2022 Multi-Family Builder of The Year. With an exciting, vibrant, and stimulating workplace...

  • Executive Assistant

    3 weeks ago


    Calgary, Canada Solve Consulting Inc. Full time

    About Solve ConsultingSolve Consulting is a Calgary-based management consultancy that provides services to clients throughout Canada. We have supported clients across 15+ industries to improve the efficiency, cost-effectiveness, and reliability of their businesses. We provide clients with the Continuous Improvement, Change Management and Project Execution...

  • Executive Assistant

    3 weeks ago


    Calgary, Canada Solve Consulting Inc. Full time

    About Solve ConsultingSolve Consulting is a Calgary-based management consultancy that provides services to clients throughout Canada. We have supported clients across 15+ industries to improve the efficiency, cost-effectiveness, and reliability of their businesses. We provide clients with the Continuous Improvement, Change Management and Project Execution...

  • Executive Assistant

    6 days ago


    Calgary, Canada Miskanawah Community Services Association Full time

    PUBLISHED: DECEMBER 16, 2024 - EXPIRY: JANUARY 15, 2025 - ONSITE - CALGARY, ALBERTA - FULL TIME - PERMANENT - SOCIAL SERVICES **Summary**: The Executive Assistant provides comprehensive support services to Miskanawah’s Executive Leadership Team and the Board of Directors. This position is responsible for ensuring a high degree of accuracy and quality in...

  • Executive Assistant

    7 months ago


    Calgary, Canada Benevity Full time

    **Meet Benevity** Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We're also...

  • Executive Assistant

    3 months ago


    Calgary, Canada Benevity Full time

    **Meet Benevity** Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We're also...

  • Executive Assistant

    4 months ago


    Calgary, Canada Shokunin Collective Full time

    Hospitality professional and restaurant owner looking for a highly motivated, organized and outgoing executive personal assistant. **Responsibilities**: - Act as the person of contact between employees & employer - Curate daily and weekly schedules - Act as the point of contact between the executive and internal/external - Screen and direct phone calls and...