Executive Assistant
3 weeks ago
**About us**
We are professional, social, customer-centric and our goal is to provide quality services to children in the foster care system..
Our work environment includes:
- Modern office setting
- Food provided
**Responsibilities**:
- Manage executive's Outlook calendar, schedule appointments, and coordinate meetings
- Answer and screen phone calls, take messages, and respond to inquiries
- Utilize Microsoft Office to create and edit documents, spreadsheets, and presentations
- Transcribe meeting minutes and other important documents accurately
- File and organize documents, both physical and electronic
- Assist with various inquiries and provide exceptional service to clients
- Proofread documents for grammar, spelling, and formatting errors
- Perform data entry tasks accurately and efficiently
- Utilize Adobe Sign to prepare and send electronic documents for signature
- Basic bookkeeping entries and processing bill payments
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role
- Proficient in using Outlook Calendar, phone systems, Microsoft, Quickbooks, and other relevant tools
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Attention to detail and a high level of accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
- Strong customer service skills with a friendly and professional demeanor
**Salary**: $23.00-$25.00 per hour
**Benefits**:
- Casual dress
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Overtime pay
Ability to commute/relocate:
- Whitby, ON L1M 0M3: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative: 1 year (required)
Work Location: Hybrid remote in Whitby, ON L1M 0M3
Expected start date: 2023-08-01
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