Coordinator, Project and Administrative Support
2 weeks ago
**Job Summary**:
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
**Duties/Accountabilities**:
- Coordinates the execution Supports Learning, People & Operations and Strategic Initiatives, as well as projects and activities resulting from committee planning or organizational direction. Monitors the implementation of project and committee activities ensuring they are done in an efficient manner, that they adhere to project protocols, that they conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are completed within the required timelines. Identifies where activities do not adhere to guidelines, and works with various stakeholders to investigate, articulate implications, and provide potential solutions.
- Identifies, collects, and analyzes relevant information relating to current projects, and provides input and recommendations to project/program for development, implementation, analysis, dissemination of findings, and policy/practice implications.
- Assists in budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts and analyzes and reports variances. Completes purchase requisitions/online purchasing and forwards for processing and ensures invoices are authorized and submitted for payment.
- Coordinates for the annual Patient Experience Survey. Ensures patient names and addresses are accurate for mail out. Obtains and compares printing quotes, and makes recommendation based upon price, quality of work, standard of customer service and industry knowledge. Prepares data entry file for survey results.
- Assists with the development of web communications and related materials. Initiates, and provides support in the development, maintenance and updates of web and social media content.
- Coordinates and attends committee meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Makes catering, travel and accommodation arrangements.
- Actively supports the management and facilitation of time-limited projects and programs to identify best practice-grounded strategies and activities for renal care providers. Supports agency directors and committee chairs with the coordinating the implementation of approved recommendations resulting from research, best practice, and policy reviews.
**Qualifications**:
A level of education, training and experience equivalent to a Bachelor’s degree in Health or Social Sciences plus a three (3) years in a responsible research assistant, project coordinator, or policy analyst role in a health, social services, government, or community organization.
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