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Project Administrator/Coordinator

2 months ago

Vancouver, Canada Woodfibre Management Ltd Full time

Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.

Woodfibre LNG Limited is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Project Administrator/Coordinator is an integral part of Woodfibre LNG's dynamic team. In this role, you will be responsible for creating clear, concise, and comprehensive reports that document the progress of the project. You will work closely with the project team, Owner's team, and stakeholders to gather information, analyze data, and communicate key insights and recommendations effectively through written reports. Your role will be critical in ensuring that project stakeholders have access to accurate and timely information to support decision making and drive project success. Additionally, you'll play a key role in coordinating tasks related to the project, ensuring seamless communication and collaboration between teams. This is a full-time position with potential for growth within the project services and project control group.

Key Responsibilities:

The successful candidate will:

  • Collaborate with project managers and team members to understand project objectives, scope, and requirements for reporting.
  • Participate in weekly department/stake holder meetings.
  • Prepare and format project reports in a clear, concise, and professional manner, ensuring accuracy, coherence, and adherence to organizational standards.
  • Coordinate, prepare for, and organize project activities with internal stakeholders and contractors.
  • Manage schedule by assessing, communicating, and implementing adjustments to project timelines.
  • Generate meeting minutes, distribute them to stakeholders, and ensure follow-up on action items.
  • Ensure that reports are delivered on time and meet established deadlines and requirements, proactively addressing any issues or delays that may arise.
  • Communicate effectively with project stakeholders to gather feedback, address questions or concerns, and incorporate revisions or updates as needed.
  • Stay informed about project progress, developments, and changes to accurately reflect the status and impact in project reports.
  • Maintain organized documentation and records related to project reporting, ensuring accessibility and traceability of information for future reference or audit purposes.
  • Provide administrative support to Project Services and Project Controls team, including managing correspondence, filing documents, and maintaining project databases.

Requirements

Required Experience:

  • Bachelor's degree in business, communications, technical writing, or related field preferred.
  • Excellent writing and editing skills, with the ability to convey complex information clearly and effectively to diverse audiences.
  • Strong analytical and critical thinking skills, with the ability to synthesize information, identify key insights, and draw actionable conclusions.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, as well as experience with report writing tools.
  • Familiarity with project management concepts, methodologies, and terminology, and the ability to quickly grasp and communicate project-related information.
  • Attention to detail and accuracy in writing, editing, and proofreading reports, with a commitment to maintaining high-quality standards.
  • Ability to work independently with minimal supervision and as part of a collaborative team in a fast-paced environment.
  • Strong interpersonal and communication skills, with the ability to interact professionally and diplomatically with stakeholders at all levels.
  • Valid driver's license and passport.

Additional Requirements:

  • Available to travel to United States for work.
  • Innovative and vision-oriented, capable of strategic planning and implementation.
  • Able to work well under pressure, manage multiple tasks, and adapt to changing priorities within tight time frames.
  • Team player with expertise in various computer programs (e.g., MS Office).
  • Motivated and takes ownership of tasks.
  • Driven to pursue continuous improvement processes.
  • Shares knowledge readily and encourages personal development.

Only qualified candidates legally entitled to work in Canada will be contacted.

Woodfibre Management Ltd. is an equal opportunity employer.

Thank you in advance for your interest

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