HR and Head Office Coordinator

1 month ago

Vancouver, Canada RainCity Housing and Support Society Full time

RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh & səl̓ílwətaʔɬ Nations in so-called Vancouver, and the q̓íc̓əy̓, qʼʷa: n̓ƛʼən̓, kʷikʷəƛ̓əm, SEMYOME, shíshálh, ˈstɔːloʊ, sc̓əwaθən məsteyəxʷ and qiqéyt, Nations in the so-called Lower Mainland.

ABOUT US RainCity Housing is an organization that makes a difference in people’s lives. With a goal of providing a home for everyone, RainCity’s programs sustain relationships, strengthen communities and make change for people experiencing homelessness and mental health, trauma and substance use issues. We invite you to be a part of the change.

DIVERSITY RainCity Housing serves a diverse group of people and we need a staff group that reflects the diversity. People of diverse backgrounds and cultures are encouraged to apply.

The Human Resources and Head Office Coordinator oversees the day-to-day administrative operations of RainCity Housing’s head office and provides direct support to the Human Resources department. Reporting to the Director, Human Resources & Labour Relations, and in addition to general office coordination, the position provides confidential administrative support to the human resources, finance, and resource development departments, as well as support to Program Managers on an as needed basis. As a key point of contact for communication, the Office Coordinator requires the ability to handle sensitive matters with tact, confidentiality and good judgement.

This generalist role performs a variety of administrative tasks to ensure organizational effectiveness and efficiency, while working in a fast-paced, multi-tasking environment. Typical duties include front desk reception, office supply management, mail distribution, human resource file management, board document preparation, all-manager staffing communications, and ensuring all areas of the office remain tidy and stocked.

**COMPETITION#**: job2023.304

**APPLY BY**: Midnight July 20, 2023

**POSITION TITLE**: Human Resources and Head Office Coordinator

**DEPARTMENT**: Human Resources

**POSITION TYPE**: Full-time, 1.0 FTE, 40 Weekly Hours

**EMPLOYEE GROUP**: Excluded

**SALARY**: $50,000-$55,640

**TERM**: Permanent

**START DATE**: As soon as possible

**SCHEDULE**: Monday to Friday 8:30am to 5pm, A combination of work from home and from head office

ABOUT US
RainCity Housing is a dynamic organization that makes a difference in people’s lives. With a goal of providing a home for everyone, RainCity employees are dedicated and driven professionals who can see the direct positive impact their work can have on others.

It is a great time to join RainCity Housing. Not only does the organization continue to grow but the Human Resources department is growing with it. We are developing an HR Strategic Plan to guide the coming years. We are also building the team in the size and expertise.

The Human Resources and Head Office Coordinator oversees the day-to-day administrative operations of RainCity Housing’s head office and provides direct support to the Human Resources department. Reporting to the Director, Human Resources & Labour Relations, and in addition to general office coordination, the position provides confidential administrative support to the human resources, finance, and resource development departments, as well as support to Program Managers on an as needed basis. As a key point of contact for communication, the Office Coordinator requires the ability to handle sensitive matters with tact, confidentiality and good judgement.

This generalist role performs a variety of administrative tasks to ensure organizational effectiveness and efficiency, while working in a fast-paced, multi-tasking environment. Typical duties include front desk reception, office supply management, mail distribution, human resource file management, board document preparation, all-manager staffing communications, and ensuring all areas of the office remain tidy and stocked.

DIVERSITY
RainCity Housing serves a diverse group of people, and we need a staff group that reflects the diversity. People of diverse backgrounds and cultures are encouraged to apply.

POSITION QUALIFICATIONS
- One year of post-secondary training in a relevant field
- A minimum of three years of administrative/reception experience
- Excellent computer skills in MS Office and its suite of products
- Non-profit experience is preferred
- An equivalent combination of education, training and experience may be considered

COMPETENCIES
Problem Solving/Judgement
- Strong problem-solving skills
- Effective decision maker; able to assess situations to determine the importance, urgency and timeliness; able to execute on clear and timely decisions in the organization’s best interests
- Self-directed; able to anticipate and act on needs before they arise
- Ability to set priorities, develop a work schedule, monitor progress towar

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