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Administrative Assistant- 3 Months Contract

1 month ago

Calgary, Canada Wonderbrands Full time

Job Posting:
**Wonderbrands** is a leading North American bakery company with a specialized focus across key bakery categories, including breads & rolls; alternatives breads, and others. We are the makers of Wonder®Bread, Country Harvest®, D'Italiano®, Gadoua®, and Casa Mendosa tortillas. We bake our products in 14 facilities across Canada, conducting our business with integrity, contributing to our communities, and fostering a respectful culture. We are building a culture of success here, and it depends on our people striving for greatness and having the courage and commitment to getting better every day.

As we forge ahead in the transformation of our business, we are coming together as a united North American enterprise, rebuilding our asset base, adding significant new capacity, and focusing on the development of our people. These building blocks are essential to moving forward as a growth-focused, insights-driven, consumer-led company that will celebrate food and the central part that food plays in our life.

**The Administrative Assistant** is a self-starter, proactive, results-oriented individual with excellent organizational and communication skills who will provide outstanding support to the Senior Leadership Team.

**Primary Responsibilities**
- Produce a variety of materials such as reports, spreadsheets, PowerPoint presentations etc.
- Assist with calendar management and invoicing process
- Assists with/helps prepare information for presentations
- Verifying the accuracy of correspondence, documents, letters and memos
- Organize and schedule internal and external meetings and ensures all details are managed
- Create action plans to track progress and follow up to ensure timelines are met
- Update databases/files (electronic & hard copies) maintaining current documentation
- Reconciliation and preparation of receipts for expense reports
- Other miscellaneous duties as required

**Required Experience**
- Minimum 1 years of experience in an administrative support role
- Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills: ability to speak to/work with all levels within an organization
- Adapt and work extremely well with a diverse set of stakeholders
- Thoroughness and careful attention to detail
- Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding
- High level of maturity, good judgement, and the ability to deal with confidential information
- Familiarity in an environment requiring discretion, sensitivity to confidential matters
- Able to establish credibility and trust with internal Team Members & Leaders
- Able and willing to do hands-on work as required
- Ability to work under pressure and meet short deadlines with a calm manner
- A talent for multi-tasking and the ability to work in a fast-paced environment
- Knowledge of Concur considered an asset
- Finance, Accounting experience, considered an asset
- A Team Player with a positive attitude that takes pride in their work

We offer a competitive benefits package for full-time employees, including strong benefit and pension plans, paid vacation and holidays, overtime opportunities, and a growth path to line leader and supervisory roles.

If you’re excited about this opportunity and love baked goods, we invite you to apply

Wonderbrands is committed to fostering a work environment with strong core values that support diversity through various policies, programs and activities that encourage sensitivity and accommodations. Wonderbrands offers employment regardless of race, colour, gender, national origin, religion, age, disability, or sexual orientation. Diversity is integral to our success as an organization and we will use diversity as a model to help identify and develop the best talent, create effective teams, and achieve overall excellence. In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us.

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