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Property Administrator

1 month ago

Toronto, Canada Firm Capital Corporation Full time

A Private Equity Real Estate Investment Firm focused on;
Mortgage Banking, Real Estate Equity & Special Situation Investments
Celebrated 30 years in 2018

**Title**:Property Administrator, Residential **Location**: Toronto, ON
Property Management***

**Job Type**: Permanent, full-time
**Reports to**:Director, Residential Property
Management

**Who we are**

An entrepreneurial organization with a long track record and a bright talent pool, the Firm Capital
Organization is a real estate private equity firm focused on the areas of mortgage banking, real
estate investments and special situation investments. Please visit our website at

**Position**

Within the Firm Capital Organization, Firm Capital Property Management Corp. is the property
manager for a portfolio of multi-residential and commercial properties comprised of retail,
industrial, and office across Canada. Firm Capital Property Management Corp. is looking for a
- Property Administrator, Residential Property Management_.

**What you need to succeed**
- Minimum of 3 years of experience in a related role.
- Strong decision-making capabilities to provide quality service to tenants.
- Ability to multi-task and meet deadlines without compromising accuracy.
- Ability to handle difficult situations in a professional manner.
- Ability to communicate effectively across all levels within and outside organization.
- Strong knowledge of Residential Tenancies Act and Residential Lease Agreements is an

asset.

Page **1** of **3**
- Excellent written and verbal communication skills.
- Strong organization skills.
- Ability to work quickly and efficiently on a team or independently.
- Proficient in MS Office and experience with Yardi Voyageur is preferred.
- College diploma in a related field is a bonus but not a requirement.

**Your new role**
- Maintain tenant database, which includes processing changes to residents, co-tenants,

occupants, and guarantors.
- Maintain data integrity to ensure consistency for reporting and billing.
- Support the property management team in all administrative tasks, including but not limited
- to rent collection, legal, property maintenance, vendor compliance requirement.- Develop and maintain strong relationships with property owners, tenants, vendors, and
- contractors; Respond to related requests, inquiries, and concerns as required.- Prepare tenant arrival packages, in addition to ensuring smooth move-in and move-out
- coordination.- Administer sublets, assignments, and termination notices
- Prepare required forms and documentation in accordance with the Residential Tenancies
- Act related claims, collections, evictions, rent increase, etc.- Prepare tenant account receivable reports, outlining and addressing any delinquent and/or
- past due payments, and perform collection efforts on past due accounts.- Prepare renewal listings and subsequently prepare renewal notices as directed by
- management.- Prepare mass and individual tenant communication for upcoming events, repairs, changes

to management, etc.; Ensure proper notice is given in advance of entering occupied suites
and/or that the tenant has authorized entry in advance; Coordinate access for staff and
contractors for occupied and vacant spaces as well as common areas.
- Adhere to company and industry standards and policies and seek assistance and advice from

management when needed.
- Perform other duties as assigned.

Page **2** of **3**

**What we offer you**
- Competitive salary
- Opportunity to advance your career as the company grows
- Flexible Health, Dental & Vision Benefits
- In-house Chef with weekly staff lunches
- Full kitchen with complimentary drinks and food
- Creative Social Committee that organizes team building events and weekly socials
- Free parking

**How to apply**

those selected for an interview will be contacted.

Page **3** of **3