Apartment Building Administrative Assistant

2 weeks ago

Selkirk, Canada Tollak Place (Canada) Ltd. Full time

**SUMMARY**

The Apartment Building Administrative Assistant contributes toward maintaining the 95-unit property in good physical condition and works with the corporate office to achieve the financial and occupancy goals of the buildings. Performs a broad range of administrative and accounting clerk duties. Responsible for all administrative and record-keeping functions of the buildings. Assists with overseeing maintenance aspects of the two apartment buildings, such as following up and reporting on the status of maintenance orders and make-readies. Provides a superior level of customer service to our tenants to our tenants.

**ESSENTIAL DUTIES AND RESPONSIBLITIES** includes the following. Other duties may be assigned.

Acts as the go-to person for the tenants in our building. Anticipates, responds, and manages tenant’s needs, requests, and inquiries. Conducts troubleshooting and follow-up activity as needed with tenants to establish and maintain positive resident relations. Maintains a high level of resident satisfaction.

Responsible for rent collections and daily deposit records. Logs payments and reports them to the corporate office. Makes regular bank deposits, especially during the first week of the month. Prepares weekly reports to corporate office.

Promptly answers telephone calls providing assistance when possible and routing other calls to appropriate staff. Responds to telephone inquiries, daily.

Creates and maintains databases for residential tenants.

Receives maintenance work orders and communicates them to the corporate office and the maintenance staff. Manages status of open work order requests. Follows up with and communicates the progress of the maintenance and repairs of vacant units to the corporate office.

Acts as liaison with property management team and tenants to report daily deficiencies and service requests.

Shows property to prospective tenants. Answers prospective tenant’s questions.

Reviews lease with new tenants as well as rules and regulations. Assigns key and smart/laundry card and maintains inventory of both.

Maintains leases agreements and residential filing systems in an accurate and organized manner. Keeps track of all original documents and copies of all correspondence and copies forwarded to corporate office.

Assigns and maintains parking information, with corporate offices approval. Enforces parking by-laws and initiates towing, if necessary.

Assists with compiling reports such as vacancy, occupancy, maintenance, available square footage and other reports.

Responsible for move-in/move-out process. Inspects unit (before move-in or move-out), completes reports and reviews with incoming or outgoing tenant. Takes photos of all move-in/move-out units. Submits move-in/move-out reports to corporate office. Completes security deposit disposition deducting any necessary charges and reviews with corporate office before meeting with outgoing tenant for signature.

Works closely with corp. office staff and outside vendors on major make-ready maintenance issues to ensure that make-readies are completed for tenant move-ins. Inspects vendor’s work and ensures that everything is working properly.

Coordinates delinquent and problem tenant issues with corporate office and delivers notices such as eviction and 3 day notices as per instruction.

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Casual dress
- Employee assistance program
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- SELKIRK, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)
- Property Management/Leasing: 1 year (preferred)

Work Location: One location

Application deadline: 2023-02-24

  • Property Manager in Training

    3 weeks ago

    Selkirk, Canada Broadstreet Properties LTD Full time

    Broadstreet Properties Ltd. is looking for a Property Manager in Training to join our team at  Selkirk Meadows Apartments in Selkirk, MB! You will help to ensure the properties are well-maintained, fully rented and staff are upholding our customer service standards. Assisting in the management of daily on-site operations of your properties, you will...

  • Property Manager in Training

    3 weeks ago

    Selkirk, Canada Broadstreet Properties Ltd Full time

    Are you a leader with a passion for delivering quality customer service who is looking for a change? Do youstrive to reach the goals ahead and are eager to learn more about motivatingateam to drive results? If so,this is the position for you!Broadstreet Properties Ltd. is looking for a PropertyManager in Training to join our team atSelkirk Meadows Apartments...

  • Property Manager in Training

    3 weeks ago

    Selkirk, Canada Broadstreet Properties Ltd Full time

    Are you a leader with a passion for delivering quality customer service who is looking for a change? Do youstrive to reach the goals ahead and are eager to learn more about motivatingateam to drive results? If so,this is the position for you!Broadstreet Properties Ltd. is looking for a PropertyManager in Training to join our team atSelkirk Meadows Apartments...

  • Property Manager in Training

    3 weeks ago

    Selkirk, Canada Broadstreet Properties Ltd Full time

    Are you a leader with a passion for delivering quality customer service who is looking for a change? Do youstrive to reach the goals ahead and are eager to learn more about motivatingateam to drive results? If so,this is the position for you!Broadstreet Properties Ltd. is looking for a PropertyManager in Training to join our team atSelkirk Meadows Apartments...

  • Administrative Assistant

    7 days ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant**Competition #**: - SEL CO 320/23**Posting Date**: - 01/19/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** **Our Vision** **We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Administrative Assistant, Fasd

    4 weeks ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant, FASD**Competition #**: - SEL PuH 727/23R**Posting Date**: - 07/11/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Building Inspector/development Officer

    3 days ago

    Selkirk, Canada City of Selkirk Full time

    **Position Title**:Building Inspector/Development Officer **Competition No**:2023-29 **Department**:Sustainable Economic Development **Close Date**:June 26th, 2023, at 4:00 p.m. **Position Details**: Probation Rate: $38.00 - 2018-2021 CBA Rate_ Regular Rate: $40.00 - 2018-2021 CBA Rate_ Hours of Work: 40 hours/week Employment Type: Permanent **About...

  • Property Manager in Training

    3 weeks ago

    Selkirk, MB, Canada Broadstreet Properties Ltd Full time

    Are you a leader with a passion for delivering quality customer service who is looking for a change? Do youstrive to reach the goals ahead and are eager to learn more about motivatingateam to drive results? If so,this is the position for you! Broadstreet Properties Ltd. is looking for a PropertyManager in Training to join our team at Selkirk Meadows...

  • Bookkeeper/administrative Assistant

    7 days ago

    Selkirk, Canada Swent Fabrication & Machine Ltd Full time

    **Responsibilities**: - Provide administrative support to the team, - Maintain and update files and databases - Assist with payroll processing and ensure accuracy of employee records - Handle accounts payable and assist with accounts receivable tasks - Utilize accounting software Sage 50 to manage financial data - Conduct research and compile data for...

  • Administrative Assistant, Quick Care

    1 day ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant, Quick Care**Competition #**: - SEL PrH 881/24C**Posting Date**: - 05/14/2024**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible,...

  • Administrative Assistant, Home Care

    4 weeks ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant, Home Care**Competition #**: - SEL HC 556/24**Posting Date**: - 03/19/2024**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...

  • Administrative Assistant, Home Care

    4 weeks ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Assistant, Home Care**Competition #**: - SEL HC 515/24R**Posting Date**: - 04/16/2024**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible,...

  • Administrative Assistant

    1 week ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 331418 **Position Number**: 20052816 **Posting End Date**: February 22, 2023 **City**: Selkirk **Site**: Shared Health **Work Location**: Winnipeg Shared Health **Department / Unit**: ERS East Zone **Job Stream**: Non-Clinical **Union**: SH Exempt-OT **Anticipated Start Date**: 02/27/2023 **FTE**: 1.00 **Anticipated Shift**:...

  • Maintenance Technician

    3 days ago

    Selkirk, Canada Broadstreet Properties LTD Full time

    **Your contribution to the team includes**: - Diagnosing and repairing basic to intermediate plumbing, heating and electrical problems - Performing repairs on windows, blinds, doors, switches, plugs, appliances, equipment, fixtures and carpet, vinyl and ceramic tile replacement - Painting, drywall patching, mudding, taping, etc. - Maintaining building...

  • Human Resource Administrator

    3 days ago

    Selkirk, Canada City of Selkirk Full time

    **Position Title**:Human Resource Administrator **Competition No**:2023-17 **Department**:Corporate Services **Close Date**:March 31st, 2023 at 4:00 p.m. **Position Details**: Salary Range: $42,407.000 - $47,729.45 Hours of Work: 40 hours/week - Partially remote work schedule (providing the option to work remotely two days per week_ Employment Type:...

  • Rehab Assistant

    3 days ago

    Selkirk, Canada Shared Health Full time

    **Requisition ID**: 357427 **Position Number**: 21003203 **Posting End Date**: April 22, 2024 **City**: Selkirk **Employer**: Shared Health **Site**:Shared Health - Selkirk Mental Health Centre **Department / Unit**: SH Rehab Young Building SMHC **Job Stream**: Clinical Support **Union**: CUPE **Anticipated Start Date**:...

  • Assistant Facility Manager

    2 weeks ago

    Selkirk, Canada Manitoba Government Full time

    Introduction The Manitoba government is seeking a highly motivated Assistant Facility Manager to work at Selkirk Mental Health Centre. The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dental care, vision care, long-term disability insurance, group life insurance,...

  • Payroll Assistant

    4 weeks ago

    Selkirk, Canada Lord Selkirk School Division Full time

    This position is scheduled to commence in July 2023. Reporting to the Secretary Treasurer, this position assists with payroll and payroll related accounting functions. This position is responsible for providing efficient, effective, and timely payroll administration in a confidential, professional, and competent manner while working under strict deadlines....

  • Administrative Asst, Support Services

    1 week ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Asst, Support Services**Competition #**: - SEL AC 1724/23**Posting Date**: - 11/23/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible,...

  • Administrative Asst., Mental Hlth

    7 days ago

    Selkirk, Canada Interlake-Eastern Regional Health Authority Full time

    **GENERAL** **Description**: - Administrative Asst., Mental Hlth**Competition #**: - SEL MH 474/23R**Posting Date**: - 06/08/2023**Status**: - Active**Type**: - External**DESCRIPTION** **The Interlake-Eastern Regional Health Authority** Our Vision - We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated,...