Administrative Assistant

4 weeks ago

Selkirk, Canada Shared Health Full time

**Requisition ID**: 331418

**Position Number**: 20052816

**Posting End Date**: February 22, 2023

**City**: Selkirk

**Site**: Shared Health

**Work Location**: Winnipeg Shared Health

**Department / Unit**: ERS East Zone

**Job Stream**: Non-Clinical

**Union**: SH Exempt-OT

**Anticipated Start Date**: 02/27/2023

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.75

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Emergency Response Services (ERS) encompasses emergency medical services (EMS) and patient transport (PT), system navigation and consultation support, and disaster/continuity management in collaboration with partner service delivery organizations (SDOs), law enforcement and community agencies. EMS/PT plans, directly delivers, and partners with municipal-based and contracted services to provide consistent, high-quality emergency medical services, patient transport, and associated dispatch, coordination and communications functions throughout Manitoba, providing pre-hospital and inter-hospital care to Manitobans who are sick or injured ‘24/7/365’.
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

**Experience**:

- Five years directly related experience required.
- Experience scheduling and coordinating meetings required.
- Demonstrated ability to organize, assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior Directors/Managers.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing speed 65 wpm
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Excellent communication skills, verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.

**Physical Requirements**:

- Required to work for long periods of time at a computer.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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