Part Time Office Manager
3 weeks ago
**Office Manager/Receptionist (4 days/week)**
Acrisure Re is an integrated team of insurance and reinsurance specialists who bring together vast experience and expertise gained from working in markets and sectors across the world. By fostering a team mentality, both internally and with our clients, we develop a thorough understanding of our clients’ situations and markets, offering customized solutions that add value and get positive results.
**OVERVIEW**
Reporting to the Chief Operating Officer, the Officer Manager/Receptionist will ensure the overall smooth running of the office, work with the Personal Assistant to ensure all responsibilities are covered and provide general administrative support as required.
**CORE RESPONSIBILITIES**
- Office Space Management
- Overall responsibility for the smooth running of the office.
- Maintain condition of the office to a high standard, including arranging necessary repairs as required.
- Point of contact for building management on key central services - building maintenance & security, cleaning, waste disposal and recycling; disseminate relevant communications to office.
- Ensure compliance with Health and Safety regulations.
- Manage office pass card system.
- Assist with office reconfiguration/desk moves as required.
- Front Desk General Reception duties including, but not limited to, screening phone calls, directing enquiries and requests, courier and office mail management and distribution, central contacts management.
- Visitors Monitor meeting room reservations, ensure rooms are set up appropriately, arrange catered lunches.
Greet guests, offer refreshments, alert the meeting organizer.
Ensure rooms are tidy after meetings.
Prepare “hot desks” for long-term visitors.
- Vendor management/supplies - negotiate and manage various vendor/supplier relationships and services; monitor supplies and ensure they are fully stocked; coordinate archiving/storage/shredding.
- Event Management - support Social Committee/Charity Committee/Marketing initiatives in the Toronto office, as required.
- Office Expenses - office credit card reconciliation and expense management.
- Human Resources/IT - provide support to HR and IT as required.
- Compliance - support the Compliance team with the Business Continuity Plan.
- Administrative support to the wider office, as necessary.
- Ad hoc duties as required.
**WHAT YOU WILL ENJOY**
- An opportunity to join a fast growing and hugely successful reinsurance broker that is investing in new capabilities to leverage that success.
- Competitive remuneration with discretionary bonuses.
- Extended Healthcare, Life, LTD, AD&D, EAP, Group RRSP, paid vacation.
- A pleasant work environment in downtown Toronto, close to Union Station.
- And hopefully having some fun along the way
**EDUCATION, QUALIFICATIONS & SKILL SET**
- Demonstrable experience in office management in a corporate environment.
- Confident, proactive, and professional manner.
- Proficient user of Microsoft Office.
- Strong administrative skills with excellent attention to detail and a high level of accuracy.
- Proven time management skills.
- Ability to work autonomously and take ownership.
- Able to maintain strict levels of confidentiality and exercise discretion at all times.
- Able to work effectively under pressure.
- Effective team player with a can-do attitude.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Bachelor's Degree (preferred)
Work Location: Hybrid remote in Toronto, ON
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