Office Manager

2 months ago

Toronto, Canada Homebase Full time

**About Us**
Our mission is to make hourly work easier for local businesses and hourly workers. Homebase currently serves more than 100,000 small (but mighty) businesses with everything they need to manage their hourly teams: employee scheduling, time clocks, payroll, team communication, hiring, onboarding, and compliance. Just don't call us "Human Capital Management." We have built tools for the busiest businesses, so owners and employees can spend less time on bullsh*t and more time on what matters. The Homebase team brings small business expertise from Intuit, Square, OpenTable, Yelp, Gusto, and First Data. Homebase is backed by leading venture investors Bain Capital Ventures, Baseline Ventures, Cowboy Ventures, Khosla Ventures, Plus Capital, and GGV Capital.

**Diversity, Equity, and Inclusion at Homebase**
- At Homebase, we take pride in fostering a welcoming space where every Homie of every gender, age, orientation, culture and walk of life can be their full selves. Diverse perspectives empower us to build the best-in-class platform for small businesses and hourly shift workers. We recognize that experience comes in many forms, so if you think you're close to what we're looking for (even if you don't meet 100% of the qualifications), we encourage you to apply

**The Job**

This is a part-time position, with an expectation to work from our Toronto office three days per week, which is located in the downtown core, within walking distance to Union Station. In this role, you will provide strategic support to the People Ops team, new hires, and Homebase employees.

**You**

Ultimately, you will help to bolster an infectious office culture to shape the experience of all Homies, customers and visitors.
- You are genuinely interested in building relationships and enjoy partnering cross-functionally
- You are remarkably organized and have a keen eye for even the most minute details - not only are you meticulous with maintaining an office, but you take pride in everything you do
- You are great at working with and managing multiple personalities and communication styles
- You take initiative, follow through, and work with a sense of urgency
- You are able to balance several tasks at once with little hand-holding, and can easily pivot as priorities change
- You are someone who will develop new processes, optimize workflows, and make operations more efficient
- You are resilient and resourceful, able to troubleshoot and resolve roadblocks - you are able to break down a problem and take decisive action when needed
- You like to have fun and love to host events
- You have a general willingness to help out wherever help is needed
- You love local businesses - you keep lists of your favorite coffee shops, restaurants, and local vendors

You can expect high impact and wide-ranging responsibility. You must be a builder who thrives in a learning environment—unafraid to try new things, embrace new ideas, and welcome suggestions for how we can iterate on our processes.

**Responsibilities**
- Be the Homebase culture keeper by upholding existing company traditions and finding new ways to delight our team
- Office management - help keep the office pleasant and productive (ordering and stocking office supplies, troubleshooting phone/printer issues, maintaining a tidy office, etc.)
- Administrative responsibilities - welcoming visitors, receiving deliveries, managing utilities and other administrative duties
- Coordinate with vendors such as office cleaners, lunch delivery, office supplies, snacks and beverages, landlord relations, etc.
- Onboarding employees - setting up new employee computers, handing out key fobs, providing office tours, handling employee paperwork, communicating company culture, occasionally hosting new hire orientation, etc.
- Calendar management - help with meeting scheduling, coordination, and shuffling conference room reservations
- Be the go-to resource in the office for all employee questions, help employees with their concerns or help them find the right person
- Remote Team Support_
- Identify co-working spaces where our remote-based employees can occasionally gather, work, and collaborate
- Coordinate offsite meetings, special events, team building exercises and other social events for our remote employees
- General Support_
- Culture building and event planning - coordinate offsite meetings, special events, team building exercises and other social events in Toronto
- Work with vendors to order swag for employees in all of our locations
- Travel Support - Scheduling flights, hotels, and helping employees that need travel visas
- Support the People Operations team with various projects and initiatives

**Qualifications**
- 2+ years of experience in a service or support role
- Administrative Assistant or Office Management experience preferred
- Proficient with GSuite
- Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
- A

  • office manager

    6 days ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...

  • office manager

    1 week ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Bachelor's degreeExperience: 3 years to less than 5 years or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure...

  • office manager

    1 week ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and...

  • office manager

    1 week ago

    Toronto, Canada JCA Law Office Professional Corporation Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationBachelor's degree or equivalent experienceAsset languagesTagalogTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and...

  • Office Manager

    3 days ago

    Toronto, Canada Office of Councillor Brad Bradford, City of Toronto Full time

    This is an exciting opportunity to contribute your skills in office organization, administration, and scheduling to one of Toronto’s most diverse and engaged constituencies in Beaches-East York. This is a fast-paced role that will provide strong day-to-day administrative support for the Councillor’s office, ensuring quality customer service and...

  • Corporate Services Officer

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • Investment Hub Officer

    1 week ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: Be part of the Department for Business and Trade’s (DBT) mission to drive more investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, world-class talent and a business-friendly regulatory environment, the UK is the...

  • Trade and Investment Officer, Clean Energy

    4 days ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, world-class talent and a business-friendly regulatory environment, the UK is...

  • Media and Public Affairs Officer

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main Purpose of Job**: The British Consulate-General in Toronto represents the United Kingdom Government in Ontario; we are part of a network of five UK Government offices in Canada. To work closely with the Consul General and a dynamic team to deliver policy and communications that can effect change and...

  • Office Services Administrator

    3 days ago

    Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Medical Secretary/office Assistant

    7 days ago

    Toronto, Canada Dr. O'Brien Physician's Office Full time

    **Job Description/Expectations** **General**: The medical office assistant/secretary is responsible for the overall office administration, ensuring that matters are carried out in a professional and courteous manner in servicing the needs of the patients and those of the medical practitioner(s). At all times, strict patient confidentiality is...

  • Gastroenterology/endocrinology Medical Office

    1 week ago

    Toronto, Canada Endocrinology and Gastroenterology Specialty Medical Office Full time

    **Who we are**: Endocrinologist (Dr. Sharon Sadry) and Gastroenterologist (Dr. Akshay Shetty) sharing an office across from Michael Garron Hospital. **The opportunity**: We’re looking for a Medical Office Assistant to join our new clinic starting ASAP. An exciting opportunity to be a patient experience leader for a new and innovative clinic. **What your...

  • Project and Programme Manager

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main Purpose of Job**: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, worldclass talent and a business-friendly regulatory environment, the UK is...

  • Office Manager

    2 days ago

    Toronto, Canada Leads.io Full time

    **Role overview**: The Office Manager will be responsible for managing the daily administrative tasks of the company, ensuring smooth business operations, and supporting the team to ensure the efficient and effective functioning of the Toronto office. **Core Responsibilities**: - You will ensure the employee workplace experience is seamless and top tier....

  • Office Manager

    2 months ago

    Toronto, Canada Teladoc Health Full time

    About Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...

  • Office Manager

    2 months ago

    Toronto, Canada Teladoc Health Full time

    About Us:Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...

  • Office Manager

    2 months ago

    Toronto, Canada Teladoc Health Full time

    About Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...

  • Office Manager

    2 months ago

    Toronto, Canada Teladoc Health Full time

    About Us: Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with...

  • Bilingual Early Resolutions Officer

    6 days ago

    Toronto, Canada Office of the Ontario Ombudsman Full time

    **Division & Section**:Children &Youth **Job Type & Hours**: Full-time - Permanent with 36.25 hours per week **Salary**: $72,500 - $93,992 **Union Affiliation**: AMAPCEO **Open positions**: 1 **Posting Period**: March 17, 2023 to April 30, 2023 **About the role**: As part of the Early Resolutions team in the Children and Youth Unit, you will be the...

  • Office Manager

    2 weeks ago

    Toronto, Canada Mejuri Full time

    Mejuri is the category-defining fine jewelry brand redefining luxury, your way. Feeling disconnected from an industry that typically markets to men, co-founder and CEO Noura Sakkijha leveraged her learnings as a third-generation jeweler to rethink the way women purchase jewelry—for themselves. In only seven years, and with a team of over 75% women, Mejuri...