Project Administrator

6 months ago

Guelph, Canada Guelph Solar Full time

**Who are we?**

We empower our community to secure our future. Guelph Solar is a solar energy solutions company, specializing in residential and commercial solar development, installation, maintenance, and battery back-up. We are full-service, entirely in-house, and have a long history of doing excellent work.

Our core values represent our deeply held beliefs and guide our actions, which includes finding the right people to join our team:

- **Passion** - We believe in what we do for our customers, our community, ourselves, and the environment. We love being of service to others and gain fulfilment from the important work we do.
- **Respect & honesty** - We care about building and maintaining meaningful relationships among employees, customers and partners, and value fairness, trust, and integrity in all of our interactions.
- **Collaboration** - We value teamwork and are always willing to pitch in where needed. We want to improve ourselves as individuals and Guelph Solar as a company. We make room for everyone's voice, and we listen without interruption, judgement and appreciate others' thoughts, feelings, and opinions.
- **Quality** - Details are important, and we strive for the highest standard of work possible. We pride ourselves on our mastery of industry knowledge, ability to find creative solutions, and innovative approaches to product development.
- **Health & safety** - Each person at Guelph Solar is valued and crucial to the success of the organization. As individuals, teams, and the company at large, we are committed to ensuring that the health and safety of each employee is of the utmost importance.

Guelph Solar offers competitive compensation and comprehensive benefits. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

**Summary**

Guelph Solar has an exciting opportunity to join our team as a Project Administrator for residential and commercial installations around Guelph and the surrounding areas. The Project Administrator is accountable to the Project Engineer for the timely and accurate processing and reporting of all administrative duties of Guelph Solar’s projects.

**Responsibilities include the following and other duties may be assigned**:

- Responsible for general administrative functions to support project execution.
- Ensure proper document flow is followed, in addition to being the “check and balance” in ensuring that paperwork is filled out as required.
- Coordinate project details between sales, engineering, and operations departments.
- Problem-solve when faced with abnormal challenges.
- Update customers on project status.
- Coordinate and process all job closeout documentation.
- File and retrieve documents and reference materials.
- Arrange and coordinate meetings and events.
- Prepare communications, progress reporting, meeting agendas and meeting minutes.
- Interact with external clients and subcontractors.
- Review project management practices and implement improvements where necessary.
- Develop systems and processes to drive efficiency and engage with Artificial Intelligence to automate or eliminate repetitive tasks.
- Project scheduling and action item tracking.
- Filing and document management.
- Provide other administrative and clerical support as assigned.

**Requirements**:

- Passion for solar and being a part of the Clean Energy Economy.
- Must have strong written and oral communication skills.
- Excellent relationship building skills and ability to foster collaboration with internal and external parties.
- Outstanding customer service, multitasking, and time management skills.
- Ability to work independently, as well as work within a team.
- Proven experience prioritizing tasks and managing multiple projects in order to meet tight deadlines within a high-paced environment.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Outstanding attention to detail and a very high degree of accuracy.
- Strong independent problem solving and troubleshooting skills.
- Dependable and punctual.
- Self-starter, professional attitude, and appearance.
- Proficient in MS Suite: Excel, Word, Outlook etc.
- High School diploma or GED and two (2) or more years of related experience and/ or training; or equivalent combination of education and experience.
- Bachelor's Degree or post-secondary certificate/diploma an asset, not required.
- 2+ years of experience in a fast-paced environment within an administrative or project coordinator role.

**Job Types**: Full-time, Permanent

Pay: $25.00-$27.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site par

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