Office Assistant with Bookkeeping Experience

1 month ago


OroMedonte, Canada Deck Source Inc Full time

**About Deck Source and CUTEK®**: CUTEK® is a leading innovator in wood protection solutions, providing high-quality products that enhance the longevity and beauty of wood structures. We are seeking a dedicated Office Assistant with experience in bookkeeping to join our dynamic team. As an Office Assistant, you will play a key role in supporting the administrative efficiency of Deck Source, with a particular focus on maintaining accurate financial and company records.

**Why work with us?**
- You will be part of a rapidly growing and successful company that values innovation, quality, and customer satisfaction.
- You will work in a friendly and supportive environment that encourages collaboration and professional development.
- You will enjoy a competitive compensation package that includes benefits and opportunities for advancement.
- You will have the chance to work with CUTEK® products, which are recognized as leaders in the industry for wood protection.
- Additional paid days off during the holiday season.

**What will you do?**

As an Office Assistant, you will be responsible for providing comprehensive administrative support, with a strong emphasis on bookkeeping tasks.

Some of your main duties will include:

- **Bookkeeping**:

- Manage and maintain accurate financial records using accounting software in a cloud-based technology environment.
- Process invoices, receipts, and other financial transactions in a timely manner.
- Reconcile bank statements and monitor accounts payable and receivable.
- Enter credit card receipts and reconcile statements while monitoring card balances.
- Prepare commission reports and compensation schedules for review.
- Reconcile supplier statements monthly.
- Produce and distribute customer statements monthly.
- Follow up with customers on overdue balances.
- Perform credit and reference checks on new and existing customers.
- **Office Management**:

- Maintain an organized and efficient office environment.
- Manage office supplies, equipment, and facility needs.
- Assist in the implementation and improvement of administrative processes.
- **Communication and Coordination**:

- Serve as a point of contact for internal and external communications which includes answering and directing incoming calls, while tracking in HubSpot CRM for Sales Team.
- Coordinate meetings, appointments, and conference calls, including those with a financial focus.
- **Documentation and Record Keeping**:

- Manage and organize financial documents, contracts, and records.
- Assist in the preparation and distribution of financial reports and presentations.
- **Data Entry and Analysis**:

- Sales Order acknowledgement and entry into SOS Inventory system.
- Accurately input financial data into relevant systems.
- Assist in the analysis and reporting of key financial indicators.
- **Travel and Event Coordination**:

- Coordinate travel arrangements for team members attending CUTEK-related events.
- Assist in planning and organizing events and meetings specifically focused on CUTEK products.
- **Other**:

- Ad hoc duties as required by the Finance and Administration team.

**Who are we looking for?**

We are looking for an Office Assistant who has:

- Proven experience as an Administrative Assistant with a focus on bookkeeping.
- Strong knowledge of bookkeeping principles and practices.
- Proficient in accounting software (QBO an asset) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience working in a cloud-based technology environment.
- Exceptional organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Detail-oriented with a commitment to accuracy in financial record-keeping.
- Ability to work independently and collaboratively within a team.
- Proactive and adaptable in a fast-paced environment.
- Bachelor’s degree in accounting/finance, diploma in accounting or related field preferred.

**How to apply?**
- Deck Source is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

**Job Types**: Full-time, Permanent

**Salary**: $42,500.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- QuickBooks Online: 1 year (preferred)
- Bookkeeping: 2 years (preferred)

**Language**:

- English (required)

Ability to Commute:

- Oro-Medonte, ON L0L 2L0 (required)

Work Location: In person

Application deadline: 2024-03-03


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