Trans-22-23-074 - Transportation/finance Assistant

3 weeks ago

St Albert, Canada St. Albert Public Schools Full time

St. Albert Public Schools is currently recruiting a** Full Time, Probationary, Transportation/Finance Assistant **for a work assignment at Division Office in Transportation.

More than 9000 students are enrolled in St. Albert Public Schools. From Preschool to Grade 12, our students learn and succeed in programs that are recognized for excellence and their focus on citizenship and sound values. As a precondition of employment, all potential new hires will be required to provide proof of vaccination against COVID-19 (all recommended doses of a vaccine approved by Health Canada and recommended by Alberta Health Services). Exceptions will only be considered upon proof of a medical condition, or other protected ground under the Alberta Human Rights Act.

**Hours of Work**:35.0** **hrs. /week; 7.0 hrs. /day; Monday-Friday; Full Time Probationary

(0.8 Transportation + 0.2 Finance)

**Hourly Rate**:$25.93 per hour, as per the CUPE Collective Agreement

**Start Date**:TBD

**BASIC FUNCTION
- When reporting to the Manager, Transportation Services, the Transportation / Finance Assistant will maintain computerized transportation software and perform other duties required for the smooth operation of the transportation department on a daily basis. Responsibilities include (but are not limited to) routing, scheduling, bus pass distribution, fee collection / reconciliation and customer service.
- When reporting to the Assistant Secretary-Treasurer, the Transportation / Finance Assistant will be responsible for the processing of accounts payable and payments, checking data accuracy, purchasing card reconciliations and other related duties as assigned.
- To assist the Manager, Transportation Services with the day-to-day operations in transportation including bus pass payment processes, route system monitoring, administrative assistant functions, filing and communications with parents, principals and carriers.
- To perform accounts payable functions accurately and timely ensuring proper documentation and authority for expenditures in respect to purchasing cards, invoices and expense claims.Coverage for payment processing.

**RELATIONSHIPS
- Reports to the Manager, Transportation Services and the Assistant Secretary-Treasurer.
- Communicates with:

- Manager, Transportation Services;
- Assistant Secretary-Treasurer;
- Associate Superintendent of Finance;
- Division staff;
- School staff;
- Parents;
- Bus Carriers

**WORKING CONDITIONS**:
The nature of the work requires the employee to:

- Work well under pressure and to prioritize work effectively.
- Work with a high degree of speed and accuracy.
- Work with minimum supervision.
- Be detail oriented and deliver work within established time lines.

**EDUCATION, EXPERIENCE & SKILL SET
- Completion of Grade 12, supplemented by related post-secondary education.
- Strong interpersonal, organizational, problem-solving and communication skills.
- Excellent grammar and writing skills.
- Confidentiality is of utmost importance.
- Experience with high volumes of data entry.
- Ideally, a minimum of two years related experience in transportation or finance.
- School jurisdiction experience is desirable.
- Experience with the Bus Planner transportation system or the Atrieve financial software would be an asset.
- Conflict resolution skills.
- Driver’s license and vehicle required.

**RESPONSIBILITIES
- Process bus pass transactions (including debit and credit card payments), issue receipts and prepare related documents within a fast-paced computerized environment.
- Respond to concerns and inquiries in a professional and courteous manner in regards to student transportation (including dealing with challenging situations at times) and maintaining a positive image of the division.
- Assist with daily scheduling of the division transportation system and issuing delays/alerts.
- Assist with adjustments to routes.
- Assist with newsletters, First Riders Night and Kindergarten Fair (an afternoon/evening safety program for first time kindergarten children) and standard communications.
- Input computer data related to transported students utilizing the Bus Planner.
- Assist with administrative functions for transportation services.
- Perform accounts payable functions within Atrieve financial software including but not limited to:forwarding invoices to sites, processing invoices and expense claims, assigning vendor numbers, filing accounts payable documentation and communication with accounting administrative assistants.
- Assist with (and complete as a relief function) payment processes.
- Assists with daily banking by writing receipts and making deposits.
- Switchboard relief.
- Undertake other related duties as assigned.
- Processing incoming and outgoing mail.

**_In accordance with the CUPE Collective Agreement, this position offers a comprehensive benefits package found under Alberta School Employee Benefit Plan._***

**_All new employees to St. Albert Public Schools are required to submi

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