
Project Coordinator
6 months ago
We are looking for a professional and passionate Project Coordinator to join our team and help us excel into the next level creating exciting and revolutionary digital experiences for our clients
This role will be based out of our Head Office in Vaughan with a hybrid work schedule implemented.
**Mission**:
**Responsibilities**:
- Develop comprehensive action plans that include resources and time frames for projects.
- Coordinate project management activities, resources, equipment, and information.
- Manage multiple projects simultaneously and ensure they are delivered on time, within budget, and to the highest quality standards.
- Liaise with clients to identify and define requirements, scope, and objectives.
- Prepare kick-off meetings with the team lead and management to define the project scope.
- Assign tasks to internal teams and assist with schedule management.
- Communicate regularly with clients to provide project updates, address any concerns, and ensure their satisfaction.
- Oversee project procurement management.
- Monitor project progress, identify potential issues or delays, and take proactive steps to mitigate risks.
- Issue all appropriate legal paperwork, such as contracts and terms of agreement.
- Create and maintain comprehensive project documentation, plans, and reports, and present them to management.
- Ensure that all revisions are completed as per client feedback.
- Solid problem-solving skills and analytical skills to creatively develop unique solutions/approaches to resolving issues.
- Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.
- Act as the project secretariat; this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
- The individual is required to multitask on several projects at one time depending upon complexity and activities in progress.
- A strong understanding of different social media platforms and be able to present completed projects to the social media team.
**Requirements**:
- Proven 2+ years work experience as a Project Coordinator or similar role.
- Experience in project management, from conception to delivery.
- An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- Able to remain calm in high-pressure situations.
- Presents a professional and friendly demeanor in person and over the phone.
- Solid organizational skills, including multitasking and time-management.
- Strong communication skills, both verbally and through written/pictorial reporting
- Solid problem-solving skills and analytical skills to creatively develop unique solutions/approaches to resolving issues.
- Perseverance, flexibility, and efficiency to overcome challenges standing in the way of the successful completion of the project.
- Strong understanding of the full Microsoft suite.
- BSc in Business Administration or related field.
- PMP / PRINCE2 certification is a plus.
We offer a competitive salary and benefits package, including extended health care, dental care, life insurance, vision care, and on-site parking.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Concord, ON L4K 5N9: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Project management: 2 years (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Concord, ON L4K 5N9
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