Executive Assistant I

1 month ago

Vancouver, Canada Lululemon Full time

who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

**a day in the life**:
Based in your SSC hub, in the hybrid workplace program, you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to a member of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their department. Tasks in this role include (but are not limited to):

- Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives
- Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
- Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
- Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
- Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
- Owns Executive’s expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
- Acts as a communications liaison with Department as required.
- Responds to inquiries or refers them to the appropriate partner.
- Prepares briefing notes and minutes of meetings, as required.
- Provides Executives with documentation needed for meetings and correspondence with the business.
- Delegates and follows up on action items that fall within realm of responsibility.
- Supports space planning needs for department growth.
- Special Projects as assigned by Executive.
- In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

**nice to haves**:

- 3+ years’ experience or equivalent in an administrative and or executive support level capacity with
- increasing responsibilities.
- Excellent business acumen and ability to exercise sound judgment and prioritization.
- Able to observe and maintain the utmost confidentiality.
- Ability to work in a fast paced environment
- Experience working with a publicly traded company.
- Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.

**key skills & core values you bring**:

- Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
- Integrity/Honesty: Behaves in an honest, fair, and ethical manner
- Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and
- directs people as they work
- Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks
- partnerships and diverse perspectives
- Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced
- environment
- Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
- Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve
- goals/vision/further the mission; considers the 'big picture' implications of decisions
- Resilience: Remains persistent; recovers quickly from setbacks

must haves
- Acknowledge the presence of choice in every moment and take personal responsibility for your life.
- Possess an entrepreneurial spirit and continuously innovate to achieve great results.
- Communicate with honesty and kindness and create the space for others to do the same.
- Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
- Foster connection by putting people first and building trusting relationships.
- Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

Additional Notes
Authorization to work in Canada is required for this role.

Compensation and Benefits Package

At lululemon, investing in our people is a top priority. We believe that when life works, work works. We strive to be the place where inclusive leaders come to develop and enable all to be well. Recognizing our teams for their performance and dedic

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