Finance Manager

8 months ago

Squamish, Canada Squamish Helping Hands Society Full time

Squamish Helping Hands Society is a registered charity providing food, shelter and support services to individuals and families in the Sea to Sky region who are living with or threatened by homelessness and who also might be struggling with mental health and addictions. We believe in being part of a community where everyone matters, and where housing and food access are human rights. We have evolved over the past few years beyond emergency shelter to housing our participants in an affordable and supportive environment. At our new location - Under One Roof - _participants are encouraged to contribute through meaningful work, cultivate resiliency through a supportive community, and strive for independence through a Housing First Approach._

**Summary**

Reporting directly to the Executive Director, the Finance Manager will bring financial and strategic expertise to the organization while aligning finances with operational needs and revenue development. The Finance Manager will provide financial oversight, reporting, budgeting, cash flow management, financial analysis and will ensure compliance with contractual obligations, CRA requirements, and internal controls. Responsibilities will range from creating policies and systems, to day-to-day accounting, budgeting, to strategic decision-making that guides the financial health of the organization.

The Finance Manager will work closely with the Finance Committee and the Squamish Helping Hands Leadership Team. This is a hands-on management position that will help the Society to navigate growth in an ever-changing environment.

**Key areas of responsibility**:
**Finance Management**:

- Monthly financial review and interpretation for Management team
- Support bookkeeping to provide accurate and timely financial reports and analysis
- Work with the Finance Committee - including preparing agenda, minutes, and reports.
- Create financial reporting package for the Board of Directors in collaboration with Finance Committee
- including accurately reflecting variances, providing projections and assessments
- Develop and maintain appropriate financial processes for staff to use
- Communicate effectively with funding partners including government agencies
- Negotiate and review all funding and grant contracts/contributions to ensure complete and accurate implementation of the terms of the funding and the appropriate tracking of all eligible expenses
- Assist with planning and coordination of Fund Development, Donor Management as well as Grant Administration
- Accurate and timely preparation of external financial documents required for various funding proposals and reports (prepares the financial component in submissions and reports to funders)
- Maintain and update daily transactions
- Ensure smooth and accurate operation of Accounts Payable
- including collecting and coding all invoices for payment
- Ensure that invoices are prepared and submitted accurately, monitor accounts receivable
- Work with the payroll provider to ensure accurate and timely payroll and payroll records
- Monitor expenses to ensure proper documentation and authorizations are in place.
- Monitor cash flow to ensure smooth operations.
- Review and verify GL data to ensure that finances are maintained accurately, and all transactions are recorded
- Post and monitor rental payments, rental arrears, and vacancy loss
- Update and manage the fixed assets registry and depreciation
- Conduct monthly reconciliations of all balance sheets account to ensure accuracy

**Budget**
- Plan, lead and coordinate the annual budget and budgets for various programs and projects
- Develop budget documents for submissions to the Board of Directors and funding partners

**Compliance**
- Ensure compliance with CRA requirements re charitable activities, annual charity return
- Ensure appropriate and timely corporate registration filings
- Coordinate the annual audit, preparing all documents required by the auditor, providing complete and timely information to auditors
- Monitor restricted donations, grants, and contract revenue to sure appropriate use of funds and proper reporting of deferred revenue
- Monitor the capital and reserve funds to ensure they are managed in accordance with contractual obligations and Board requirements
- Ensure appropriate controls are in place and are communicated with all staff
- Participate in the development and regular review of financial policies, procedures and systems

**Leadership**:

- Support and maintain financial health of the organization in conjunction with others - bookkeeper, board of directors, finance committee
- Work with the Executive Director and Finance Committee to ensure that the financial plan aligns with the vision, mission, values and strategic plan of the organization
- Participate on the Leadership Team and work to build internal financial literacy
- Lead and supervise financial administration staff
- Oversea and monitor fund development, revenue streams
- Attend bi-we

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