Administrative Assistant

4 weeks ago


Concord, Canada Index Construction Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: Experience an asset
**Budgetary responsibility**:

- 0 - $100,000
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform basic bookkeeping tasks
- Manage contracts
- Maintain and manage digital database
- Conduct research
- Co-ordinate implementation of repairs, maintenance and renovation
- Work with mínimal supervision
- Perform data entry
- Provide customer service
- Advise senior management
- Read blueprints and drawings
**Certificates, licences, memberships, and courses**:

- First Aid Certificate
**Computer and technology knowledge**:

- Microsoft Publisher
- Electronic scheduler
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Photoshop
- AutoCAD
- Electronic mail
- MS Outlook
- MS Project
- SharePoint
- Social Media
- Jonas Software
**Technical terminology**:

- Engineering
- Business
**Area of work experience**:

- Occupational health and safety
- Engineering professional and construction management (EPCM)
**Area of specialization**:

- Correspondence
- Contracts
- Invoices
- Project management
- Construction
**Security and safety**:

- Criminal record check
- Vulnerable sector check
**Transportation/travel information**:

- Own transportation
- Own vehicle
- Valid driver's licence
- Travel expenses paid by employer
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Time management
**Screening questions**:

- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
**Health benefits**:

- Dental plan
- Health care plan
**Long term benefits**:

- Registered Retirement Savings Plan (RRSP)



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