Full Time Executive Assistant

4 weeks ago


North Vancouver, Canada Fiore Group Training Inc. Full time

PLEASE read this career opportunity right to the end. There will be pertinent information for you to add to your cover letter Fiore Group Training is a unique business and not suited for everyone

MUST read ad.

Must love dogs Henry, our CEO is a Golden Retriever.

Must be able to work in person in our Upper Lynn Valley home office in North Vancouver, 3 days a week. (Two days can be remote)

We have an exciting opportunity for a Full Time **experienced** Executive Assistant who has a minimum of two years of experience in that role.

We are looking for an energetic, hardworking, self-starter to help us manage AND grow our training and consulting company. **Fiore Group Training Inc.** is a North Vancouver-based workplace training provider. Our purpose is to assist in “Creating Incredibly Better and Safer Workplaces.”

If you are looking for an opportunity to develop your skills and want to help us grow, we would love to hear from you.

**Executive Assistant Responsibilities**
- Proactively anticipating the needs of our team and clients, and creating solutions
- Managing, organizing, and coordinating training schedules in Google Sheets and Google Calendar for multiple trainers.
- Checking in on existing clients, and helping with marketing outreach to new clients
- Managing online training platforms (Udutu & Thinkific) signing up learners, answering questions, etc.
- Managing training schedule with trainers & clients - checking in with trainers before and after training, and providing them with relevant training materials
- Corresponding with clients to identify and respond to their training needs
- Preparing, proofreading, and checking contracts, reports, and necessary training forms
- Maintain and update the company databases and records
- Adding contacts as needed to Mailchimp
- Preparing reports, documents, and presentations, and illustrating data graphically
- General office administrative duties
- Other duties as assigned; such as feeding the CEO lunch

**Executive Assistant Qualifications**
- At least two years experience as an executive assistant
- Outstanding organizational skills, exceptional attention to detail, and the ability to prioritize effectively when faced with multiple tasks
- Friendly and professional demeanour, with an infectious personality just like Henry
- Forward-thinking with an ability to anticipate needs or issues, and create solutions
- Flexible in their work
- Proficient with all Microsoft Office programs
- Experience with Mailchimp

**Full Time: 7 hours a day: 9:30 am - 4:30 pm Monday-Friday**

This full-time position **is based in our Upper Lynn Valley** headquarters, with remote work opportunities to be discussed.

**Only** applicants who include a personalized **cover letter** telling us why you would be a fit for our team will be considered.

Is this YOU? If yes, we want to meet you

**Job Types**: Full-time, Permanent

Pay: $25.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-04-24
Expected start date: 2024-05-01



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