Executive Assistant

4 days ago

Vancouver BC, Canada Arts Umbrella Full time

Employment Type: Temporary full-time position, 5 days per week, 35 hours per week Location: About Arts Umbrella
Arts Umbrella is where young artists ages 2–22 cultivate their passion and creativity in the visual and performing arts. As a non-profit organization entirely dedicated to arts education for children and youth, we believe that art is powerful. A professional faculty delivers a wide range of instruction at every level, including post-secondary scholarship programs across the spectrum of creative fields. With locations in Vancouver and Surrey, Arts Umbrella delivers tuition-based programs as well as donor-funded community-based programs. Each year, Arts Umbrella serves more than 20,000 young people, with nearly 80% through community-based arts education programs, bursaries, and scholarships.
Recently Arts Umbrella opened the doors of its new, 50,000 net-square-foot facility on Granville Island. With this exceptional opportunity, Arts Umbrella is poised to further our vision for a better world where the next generations are inspired to seek wonder through the arts. It is our mission to be Canada’s leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is seeking a temporary Executive Assistant & Board Liaison for a 6-month contract, with possibility of extension. Reporting to the CEO, this position plays an important role in delivering and maintaining high standards of varied, complex and confidential administrative support to the CEO. The Executive Assistant/Board Liaison will manage the day-to-day office operations and business activities of the CEO, including providing strategic management of the CEO’s busy and complex schedule, coordinating meetings with internal and external contacts, preparing and tracking the CEO’s expenses and arranging travel.

Coordinates executive appointments, email management, filing, travel arrangements and expense reports.
Ensures that Arts Umbrella complies with all the by-laws required by the BC Society Act and liaises with legal counsel as necessary.
Works directly with the Association and Foundation Boards and Committees.
Provide event support and planning, including retreats, meetings, staff events. This includes logistical research and planning, day-of support, and invoice/billing management.
Maintain and update office phone list, email distribution lists, and other similar systems.
Serve as the key point of contact for main office vendors, suppliers and visitors
Design, communicate and oversee implementation of office operations, policies and procedures.
Continually look for ways to evolve and improve operational efficiency of systems and processes impacting staff and office operations.
A minimum of 2 years administrative experience supporting an executive.
Post-Secondary education, preferably in business administration or another related field.
Experience in customer service and/or office operations.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Strong communication skills including interpersonal and writing skills.

Diversity & Inclusion
Arts Umbrella is dedicated to promoting diversity and inclusion. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.

  • Marketing Assistant

    4 weeks ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Executive Assistant to the President

    3 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team.What Your Impact Will BeThe role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and external...

  • Executive Assistant to the President

    3 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team.What Your Impact Will BeThe role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and external...

  • Executive Assistant to the President

    1 week ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team. What Your Impact Will Be The role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and...

  • Executive Assistant to the President

    3 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team. What Your Impact Will Be The role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and...

  • Executive Administrative Assistant

    3 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team. The role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. and processes financial administration activities. Assists the President’s Office in interacting with executives,...

  • Executive Administrative Assistant

    3 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant Our client is looking for a professional Executive Assistant to join their team.What Your Impact Will BeThe role supports the Presidents schedule by providing administrative services which are of a confidential and sensitive nature. and processes financial administration activities. Assists the President’s Office in interacting with...

  • Bilingual Executive Assistant

    1 month ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    1 month ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.What Your Impact Will BeReporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    1 week ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team. What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    2 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team. What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Bilingual Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Expert Recruiters Inc. Full time

    Executive Assistant - Must be Bilingual in French and English Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team. What Your Impact Will Be Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of...

  • Executive Personal Assistant

    1 month ago

    Vancouver, BC, Canada Robert Half Full time

    My Downtown client is seeking an Executive and Personal Assistant. As the EA/PA you will report to the President. This is an in office role within the forestry industry. Some of the key responsibilities will include; calendar management, travel arrangements but domestic and international, drafting documents, office management, reviewing contracts and some...

  • Executive Personal Assistant

    1 month ago

    Vancouver, BC, Canada Robert Half Full time

    My Downtown client is seeking an Executive and Personal Assistant. As the EA/PA you will report to the President. This is an in office role within the forestry industry. Some of the key responsibilities will include; calendar management, travel arrangements but domestic and international, drafting documents, office management, reviewing contracts and some...

  • Executive Personal Assistant

    4 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    My Downtown client is seeking an Executive and Personal Assistant. As the EA/PA you will report to the President. This is an in office role within the forestry industry. Some of the key responsibilities will include; calendar management, travel arrangements but domestic and international, drafting documents, office management, reviewing contracts and some...

  • Executive Personal Assistant

    4 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    My Downtown client is seeking an Executive and Personal Assistant. As the EA/PA you will report to the President. This is an in office role within the forestry industry. Some of the key responsibilities will include; calendar management, travel arrangements but domestic and international, drafting documents, office management, reviewing contracts and some...