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Graduate Secretary

4 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Graduate Secretary

**Department/Unit**
- Electrical & Computer Engineering

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S139-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $18.62 - $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week).

**Classification**
- C4

**Provisional Statement**
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Electrical & Computer Engineering Department is located within the Faculty of Engineering at Dalhousie University. The department plays a key role in Nova Scotia as a catalyst of research-driven innovation as well as the intellectual and technological growth of the province. Extensive faculty collaborations with other universities, centres of excellence, and industries locally, nationally, and the world over, attest to the strengths of the department. Reporting to the Department Administrator and the Director of Finance and Administration, the Secretary provides clerical support to the operational needs of the Electrical & Computer Engineering Department and the Faculty of Engineering.

**Key Responsibilities**
- Update program, course, and enrollment information on university-wide electronic records systems.
- Support the operational needs of the Department and programs, Department Head and faculty members, and the Departmental Administrator. Provide clerical support to hiring, academic, and accreditation processes.
- Support the planning and execution of Department activities and events. This includes logistics; assisting with travel and accommodations; working with vendors; organizing invitations and awards; attending events; and coordinating volunteers as necessary.
- Provide additional clerical support to Faculty of Engineering operations.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administration diploma program with approximately one to three years’ relevant experience (or equivalent combination of training and experience).
- Solid communication (verbal and written) skills.
- Demonstrated teamwork skills with the ability to adjust priorities under changing demands and conditions.
- Proven organizational skills, accuracy and attention to detail.
- Demonstrated ability to take initiative, problem solve, and seek information when needed.
- Computer proficiency, particularly in Microsoft Office.

**Assets**

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- One (1)

**Open Date**
- 04/12/2023

**Close Date**
- 04/19/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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