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HR & Payroll Assistant

2 months ago

Nanaimo, Canada Central Vancouver Island Multicultural Society Full time

**Job Summary**: Working as part of a team, the Payroll and HR Assistant will take a leadership role in all aspects of payroll to ensure accuracy and efficiency. They will work with our management team and staff to provide professional and conscientious support to the HR workflow.

**Duties and Responsibilities**:

- Collect, verify, and process payroll information through effective onboarding and offboarding processes using both online and offline payroll systems.
- Maintain accurate digital payroll and HR records. Provide payroll information to the Finance Manager and Executive Director as needed.
- Complete, verify and process documentation for administration of benefits such as Group RRSP, Medical Insurance Premiums, and employee leaves.
- Prepare legislated government filings related to payroll including ROEs, T4s, T4As, and Source Deductions, WCB, EHT.
- Identify and resolve payroll discrepancies and account balances. Report findings to the Finance Manager and Executive Director.
- Assist the Finance Manager, Executive Director and external consultants with strategic planning, development and implementation of payroll and HR policies, procedures, and processes.
- Support the agency by developing or improving payroll and HR tools that will enhance our internal relationships.
- Assist in other areas of the finance department as needed including, but not limited to, the processing of accounts payable, filing of documents, reporting to funders, and non-profit accounting best practices research.
- Assist with navigating changes in the finance and HR department including changes in payroll providers, accounting software, report development, and internal training.
- Assist Finance Manager and Bookkeeper with year-end and / or funder audits.

**Qualifications and Requirements**:
Education and Training
- Payroll diploma or certificate required. Specialized training in human resources, organization development, employee relations, change management and / or budgeting procedures preferred. Equivalent combination of education, training and experience may be considered.
- 2+ yrs of previous work experience in a similar role would be required.
- 1+ yr experience with Sage 50 Desktop would be required.
- Working knowledge of excel.
- Demonstrated familiarity with online payroll / HR platforms such as BambooHR, BrightHR, Payworks, or SageHR would be valued.
- Demonstrated experience volunteering or working with a nonprofit organization would be valued.

Job Skills and Abilities
- Solution focused individual who can demonstrate the ability to create effective systems that support enhanced services within the agency and finance department.
- Cultural competency and sensitivity; experience working with people from a variety of cultural backgrounds or marginalized Practice effective interpersonal and inter-cultural communication techniques.
- Superior inter-personal and communication skills; demonstrate strong written and verbal communication skills; excellent spoken and written English
- Possess superior organizational and planning skills with a high level of attention to detail and accuracy.
- Time-management skills and the ability to establish reasonable and attainable deadlines for resolution. Ability to follow through and complete overlapping
- Fluency in a second language would be an
- Highly motivated with a positive attitude

**Additional Information**:

- Updated criminal record check, including vulnerable populations check is required.
- Some work outside of regular office hours, including evenings and weekends, will be required. Flex time schedules will be made to accommodate non-regular work
- Valid BC driver’s license and access to a car would be an asset.
- This role is 30 hours/week with 3 week vacation, fully funded benefits and GRRSP after successful completion of 3-month probation.

**Application Deadline: March 25, 2024.**

If you are able to make a positive contribution to our team of professionals AND you have the combination of training and experience outlined above, we’d like to hear from you.

**Job Types**: Full-time, Permanent

**Salary**: $27.00-$29.00 per hour

Expected hours: 28 - 30 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-04-01

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